Analyzing a Library's Children's Collection

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This presentation analyzes a public library's children's collection and collection management policy. It also discusses how to maintain the quality of the collection when faced with a 15% budget cut.

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Analyzing a Library's Children's Collection

  1. 1. Manhattan Public Library: Analyzing and trimming the children's collection LI855 Alphild Dick, Ruth Harries, & Melendra Sanders
  2. 2. 2010 Census Number Percent Total Population 52,281 White alone 43,645 83.48% American Indian & Alaska native alone 261 .5% Asian alone 2,689 5.14% Black or African American alone 2886 5.52% Native Hawaiian & other Pacific native alone 83 .16% Hispanic or Latino origin 3,053 5.84% Other race alone 907 1.73% Two or more races 1,810 3.46% Community Served: Manhattan, KS
  3. 3. • Some MPL statistics for 2011: o 10,757 children hold library cards to MPL o 44,248 items currently in the Children's collection o Children's materials circulated 345,508 times Children of Manhattan • According to the 2010 Census, in Manhattan, there are: o 2,902 newborn to four-year-olds (5.6% of population) o 2,193 five to nine-year-olds (4.2% of population) o 1,792 ten to fourteen-year-olds (3.4% of population)* * U.S. Census Bureau: American FactFinder: DP-1 Profile of General Population and Housing Characteristics 2010.
  4. 4. Others served by the collection Manhattan: • Parents and guardians • Teachers • KSU education and literature students Children & Parents of surrounding communities: - Geary and Pottawatomie Counties - Fort Riley
  5. 5. The Collection Policy • Children's librarian responsible for children's collection • Materials selected: o Reflect community demographics and areas of interest o Are based on popular demand, timeliness, positive reviews, artistic merit, etc. • Collections are intended to: o Stimulate the imagination o Provide materials to read, view, and listen for pleasure o Support early literacy o Help patrons find, evaluate, and use information
  6. 6. Children's Collection at MPL: Formats Boardbooks Juvenile fiction Book discussion kits Novelty books Juvenile non-fiction Professional collection Discovery packs Juvenile graphic novels Parents & Teacher Shelf Easy Readers Juvenile foreign language Readers' Advisory Toddler books Large print Storybook Boxes Magazines
  7. 7. Scope and Levels Format Target Level Boardbooks Infant-2 years 1 Easy Readers K-2nd grade 2 Picturebooks Preschool-2 years 2 Novelty Books K-6th grade 1 Storybook Boxes 1 year-1st grade 1 Toddler Books Infant-3 years 1 Discovery Packs K-6th 1 Juvenile Fiction 3rd-6th grade 2 Juvenile Non-fiction K-6th grade 2 Juvenile Graphic Novels K-6th grade 1 Juvenile Reference Adult 2
  8. 8. Scope and Levels, par deux Parent's Shelf Adult 2 Juvenile magazines toddler--6th grade 2 Juvenile Audiobooks Preschool-6th grade 1 Juvenile DVDs Baby-6th grade 1 Juvenile Music CDS Baby-6th grade 1 E-books Preschool-6th grade 1
  9. 9. Current State of the Collection • Books o For very young readers  Board Book: 770  Easy Reader: 2,984  Picture Books: 10,856  Toddler Book: 951 o For older readers  Fiction: 7,940  Graphic Novel: 1,420  Non-Fiction: 9,571  Reader's Advisory: 129 o For teachers and parents  Parents' Shelf: 698
  10. 10. Current State of the Collection, cont. • Media o Audio Book Bag: 342 o Blu-Ray: 157 o Book on CD: 785 o DVD: 2,121 o Music CD: 627 • Miscellaneous o Book Discussion Kit: 13 o Discovery Pack: 50 o Magazine: 32 titles (not included in children's budget) o Storybook Box: 46
  11. 11. Assessing the collection: Turning data into action!
  12. 12. Current Book Budget Allocations Easy Readers 4,000 Juvenile Fiction 13,000 Juvenile Graphic Novels 5,500 Storybook Boxes, Discovery Packs 500 Juvenile Spanish or other languages 300 Juvenile Large Print Fiction 200 Juvenile Nonfiction 9,000 Novelty books 200 Special events giveaways 500 Parent & Teacher books 1,000 Juvenile Picture books/Toddler books/ Board books 18,000 Juvenile Reference - Readers' Advisory 300 Professional Collection 500 Totaling $53,000
  13. 13. Current AV Budget Allocations Audiobooks 3,200 Music CDs 800 DVDs 10,000 Blu-rays 2,000 Totalling $16,000
  14. 14. Collection Lifetime Circulation Items Average use/ item Budget Children's Discovery Pack 3,047 47 65 500 Storybook Boxes 5,432 45 121 Children's Blu-Ray 7,150 192 37 2,000 Children's Audio Book Bag 9,788 360 27 3,200 Books on CD 30,092 810 37 Children's Music CD 26,289 637 41 800 Children's Picture Book 526,410 11,781 45 18,000 Toddler Book 47,527 1,101 43 Board Book 25,089 925 27 Children's Graphic Novel 49,828 1,549 32 5,500 Children's DVD 164,592 2,595 63 10,000 Children's Easy Reader 194,789 3,440 57 4,000 Children's Fiction 238,123 8,951 27 13,000 Large Print Fiction Unable to distinguish in this report 200 Children's Nonfiction 281,568 10,527 27 9,000 World Languages Unable to distinguish 300 Juvenile Reference Non-circulating 141 Non-circulating 300 Novelty books Unable to distinguish in this report 200 Parents & Teacher books 13,436 831 16 1,000 Special events giveaways Do not remain in collection 500 Professional Collection Storytime Resources & Professional Development 500 Collection Areas, Circulation Statistics, & Budget Information
  15. 15. Strategic Thinking • Low-hanging fruit o Collections with low circulation or that few people use o Collections with associated technology issues o Collections that do not "belong" in the children's area
  16. 16. Initial Cuts to the Budget • 15% budget cut = $10,350 • Easy Decisions: o Novelty Books = $200 o Parent & Teacher Books = $1,000 o Readers' Advisory Books = $300 o Professional Collection = $500 • Total = $2,000 Left to cut = $8,350
  17. 17. Collection Lifetime Circulation Items Average use/ item Budget Children's Discovery Pack 3,047 47 65 0 Storybook Boxes 5,432 45 121 Children's Blu-Ray 7,150 192 37 -2,000 Children's Audio Book Bag 9,788 360 27 -1,000 Books on CD 30,092 810 37 Children's Music CD 26,289 637 41 0 Children's Picture Book 526,410 11,781 45 1,425 Toddler Book 47,527 1,101 43 Board Book 25,089 925 27 Children's Graphic Novel 49,828 1,549 32 0 Children's DVD 164,592 2,595 63 -2,000 Children's Easy Reader 194,789 3,440 57 0 Children's Fiction 238,123 8,951 27 -1,425 Large Print Fiction Unable to distinguish in this report 0 Children's Nonfiction 281,568 10,527 27 -500 World Languages Unable to distinguish in this report 0 The rest of the cuts: $8,350 + previous $2,000 = $10,350!
  18. 18. Future Strategies • Develop a collection development policy specific to children's materials o Use criteria such as supplying classics, collecting popular materials, and books with awards • Assess data regularly to determine whether or not to continue collecting in certain areas • Regularly evaluate standing order circulations o Determine which series to eliminate, increase, or find read- alikes for • Plan for the future inclusion of electronic resources in the children's collection
  19. 19. Future Assessment of Budget Cuts • In 5 years, assess whether and how proposed eliminations have affected: o Library patrons o Library programming o Library services, such as Readers' Advisory o Children's material circulation statistics

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