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Library Camp: How to Run an Unconference at Your Library


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Library Camp: How to Run an Unconference at Your Library

Presented at Indiana Library Federation Annual Conference, October 20, 2009

Published in: Technology, Education

Library Camp: How to Run an Unconference at Your Library

  1. 2. Library Camp How to Run an Unconference at Your Library ILF Annual Conference October 20, 2009
  2. 3. <ul><li>Melissa Kiser </li></ul><ul><li>Information Technology Librarian </li></ul><ul><li>Allen County Public Library </li></ul><ul><li>IT Librarian since 2008 </li></ul><ul><li>Branch manager 1995-2007 </li></ul><ul><li>At ACPL since 1993 </li></ul><ul><li>Working in libraries since 1987 </li></ul>
  3. 4. History of Library Camp <ul><li>Sean went to Library Camp in Darien </li></ul><ul><li>We both went to Ann Arbor’s Library Camp </li></ul><ul><li>Decided to do ACPL Library Camp in 2008 </li></ul><ul><li>Repeated in 2009 </li></ul><ul><li>Have the go-ahead for 2010 </li></ul>
  4. 5. Unconference format <ul><li>According to Wikipedia: An unconference is a facilitated, participant-driven conference centered around a theme or purpose. The term &quot;unconference&quot; has been applied, or self-applied, to a wide range of gatherings that try to avoid one or more aspects of a conventional conference, such as high fees and sponsored presentations. </li></ul>
  5. 6. Unconference format <ul><li>pecha kucha approach to offer a lot of presentations by different speakers </li></ul><ul><li>one featured, paid speaker </li></ul><ul><li>in the future, try speed-geeking </li></ul><ul><li>encourage casual dress </li></ul><ul><li>we do not charge a fee to come </li></ul>
  6. 7. Offer Library Education Units <ul><li>all three in the morning so people who can only attend half-day get credit </li></ul><ul><li>Library Education Unit provider application at </li></ul><ul><li>Public Librarian Certification session here, Tuesday @ 3:00 </li></ul>
  7. 8. Organize with a wiki <ul><li>Use whatever wiki you like </li></ul><ul><li>We use PBWorks but were surprised when they started charging. Shop around for best. </li></ul><ul><li>Make it public so everyone can see how it develops </li></ul><ul><li>Give anyone who wants to attend writer privileges so they can add to the wiki </li></ul><ul><li>Encourage people to add their information. It’s one more step towards technology competency </li></ul><ul><li>Have a contact person </li></ul><ul><li>Put schedule for the Unconference out as soon as possible </li></ul>
  8. 9. What goes on your wiki? <ul><li>Attendees page that can be added to (encourage people to use [at] in their e-mail address to prevent spam) </li></ul><ul><li>To-do list </li></ul><ul><li>Parking map </li></ul><ul><li>List of places to eat nearby </li></ul><ul><li>Twitter feed, Friendfeed, etc </li></ul><ul><li>List of presentations and links to them on the web (after it’s over) </li></ul><ul><li>Past years’ presentations and attendees </li></ul>
  9. 10. Are you committed? Then start your to-do list <ul><li>Publicity </li></ul><ul><li>Jobs </li></ul><ul><li>Timeline </li></ul>
  10. 11. Publicity ideas <ul><li>create a logo </li></ul><ul><li>Library Camp t-shirt </li></ul><ul><li>find funding for t-shirts </li></ul><ul><li>YouTube spot </li></ul>
  11. 12. Publicity ideas <ul><li>Twitter account--@ACPLLibraryCamp </li></ul><ul><li>create paper posters and mail out </li></ul><ul><li>create a slide </li></ul><ul><li>do a podcast and blog it </li></ul><ul><li>invite people to do Pecha Kuchas </li></ul>
  12. 13. Publicity ideas <ul><li>announce to ACPL </li></ul><ul><li>begin sending e-mails to last year's attendees </li></ul><ul><li>invite Helene Blowers, Michael Stephens, John Blyberg, Jenny Levine and other bigshots ;-) </li></ul><ul><li>make flyers to start giving out when we travel to other conferences during the year </li></ul>
  13. 14. Jobs <ul><li>people to guide campers to breakout session locations / session moderators </li></ul><ul><li>get name badges </li></ul><ul><li>get downtown eateries maps </li></ul><ul><li>print request for signs (or just make them--should be simple?) </li></ul><ul><li>keep the wiki up to date </li></ul><ul><li>get head count for breakfast and for ordering folders </li></ul><ul><li>need person to be a gopher </li></ul>
  14. 15. Jobs <ul><li>need people to staff checkin tables where people get their packets </li></ul><ul><li>need person to stand at entrance 30 minutes before start to welcome people in </li></ul><ul><li>need person to stand between entrance and event location to tell them where to go </li></ul><ul><li>Training Coordinator gets list of attendees and makes LEU certificates for them </li></ul><ul><li>make nametags for attendees </li></ul><ul><li>print out the day's agenda </li></ul>
  15. 16. Packets for campers <ul><ul><li>agenda for the day </li></ul></ul><ul><ul><li>list of attendees and contact information (pulled from wiki) </li></ul></ul><ul><ul><li>map of downtown eateries </li></ul></ul><ul><ul><li>ACPL map </li></ul></ul><ul><ul><li>conference evaluation </li></ul></ul><ul><ul><li>Dunkin Donuts coupons </li></ul></ul><ul><ul><li>Tin Caps schedule </li></ul></ul><ul><ul><li>Ask a Librarian business card </li></ul></ul><ul><ul><li>nametag </li></ul></ul>
  16. 17. More jobs <ul><li>designate a person to carry a phone with an emergency contact number </li></ul><ul><li>send an e-mail a few days before conference with final arrangements and information for campers (including a parking map) </li></ul>
  17. 18. Equipment setup <ul><li>For main stage </li></ul><ul><ul><ul><li>one table </li></ul></ul></ul><ul><ul><ul><li>projector </li></ul></ul></ul><ul><ul><ul><li>laptop to project backchannel </li></ul></ul></ul><ul><ul><ul><li>projection screen for backchannel (large enough to see from audience?) </li></ul></ul></ul><ul><ul><ul><li>laptop for podium </li></ul></ul></ul><ul><ul><ul><li>wireless mike for presenter </li></ul></ul></ul><ul><ul><ul><li>webcam with tripod </li></ul></ul></ul><ul><ul><ul><li>laptop for webcam and Ustream </li></ul></ul></ul><ul><ul><ul><li>network cables </li></ul></ul></ul><ul><ul><ul><li>hub </li></ul></ul></ul><ul><ul><ul><li>surge protectors near outlets for campers </li></ul></ul></ul>
  18. 19. Setup for breakfast <ul><li>long tables for people to sit at to check </li></ul><ul><li>e-mail and power up laptops </li></ul><ul><li>four surge protectors </li></ul><ul><li>round table with chairs for breakfast and break time </li></ul><ul><li>long tables for breakfast foods </li></ul><ul><li>coffee and cream, sugar, etc </li></ul><ul><li>bagels and cream cheese </li></ul><ul><li>cups, napkins, cutlery, etc </li></ul>
  19. 20. Setup for meeting rooms <ul><li>U-shape table arrangements in two meeting rooms </li></ul><ul><li>gaming setup in one meeting room </li></ul>
  20. 21. Computer classroom <ul><li>turn on presenter computer </li></ul><ul><li>turn on other computers </li></ul><ul><li>turn on projector </li></ul>
  21. 22. Meeting room <ul><li>classroom setup with 30 chairs (could be changed to a less formal arrangement) </li></ul>
  22. 23. Signage <ul><li>signs for theater </li></ul><ul><li>signs for Globe Room and Meeting Rooms A, B, C </li></ul><ul><li>sign for front door </li></ul><ul><li>sign for Great Hall </li></ul>
  23. 24. Timeline <ul><li>Three months out </li></ul><ul><li>Two months out </li></ul><ul><li>One month out </li></ul><ul><li>Three days out </li></ul><ul><li>Day before </li></ul>
  24. 25. Three months out <ul><li>send e-mails inviting people </li></ul><ul><ul><li>library school students </li></ul></ul><ul><ul><li>public libraries (N.E. Indiana, N.W. Ohio, southern Michigan) </li></ul></ul><ul><ul><li>academic libraries </li></ul></ul><ul><ul><li>bloggers & other bigshots ;-) </li></ul></ul><ul><ul><li>attendees of other library camps (like vultures circling overhead) </li></ul></ul><ul><ul><li>any contacts that we have made over the last year (business cards) </li></ul></ul><ul><ul><li>last year's attendees </li></ul></ul>
  25. 26. Three months out <ul><li>e-mail speaker junk to fill out so people can get LEUs </li></ul><ul><li>research/plan UStream video </li></ul><ul><li>contact speaker about honorarium, travel and hotel </li></ul><ul><li>reserve rooms at main library (theater, meeting rooms A, B & C, Globe Room, computer classroom) </li></ul><ul><li>assign staff to help out with breakfast </li></ul>
  26. 27. Two months out <ul><li>send out reminder e-mails </li></ul>
  27. 28. One month out <ul><li>send out reminder e-mails </li></ul>
  28. 29. Three days before <ul><li>send out reminder e-mails with parking instructions </li></ul><ul><li>give assigned person: </li></ul><ul><ul><li>head count for breakfast and for ordering folders </li></ul></ul><ul><ul><li>list of attendees </li></ul></ul><ul><li>someone makes name tags </li></ul><ul><li>give assigned people a list of everything to go into packets </li></ul>
  29. 30. Day before Library Camp <ul><li>folder-stuffing party </li></ul><ul><li>set up breakfast tables </li></ul><ul><li>get as many surge protectors and extension cords as possible </li></ul><ul><li>set up gaming area </li></ul><ul><li>set up stage for backchannel, speaker and Ustream </li></ul>
  30. 31. Morning of Library Camp <ul><li>take breakfast stuff to eating area </li></ul><ul><li>take boxes of t-shirts (if we have some) to speaker area </li></ul>
  31. 32. The day after Library Camp <ul><li>send out a tweet thanking people for coming </li></ul><ul><li>write down follow-up notes in wiki while everything’s still fresh in your mind </li></ul><ul><li>link presentations in wiki and ask presenters to link theirs </li></ul><ul><li>send out LEU certificates that campers didn't pick up </li></ul><ul><li>write thank-you to speaker </li></ul>
  32. 33. <ul><li>Melissa Kiser </li></ul><ul><li>Information Technology Librarian </li></ul><ul><li>Allen County Public Library </li></ul><ul><li>[email_address] </li></ul><ul><li>260-421-1292 </li></ul><ul><li> </li></ul><ul><li>@mekiser on Twitter </li></ul><ul><li>ACPL Library Camp wiki: </li></ul><ul><li> </li></ul>
  33. 34. Thank you!