Volunteer Host Orientation Thursday Sept 29

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Powerpoint presentation from Volunteer Host Orientation on Thursday September 29 (4 PM - 6 PM) for Career Days 2011

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  • Resume Clinics (12:00 – 1:00pm) Tuesdays, Wednesdays, ThursdaysCareersOnline – exclusive Job and Volunteer board for UBC students and Alumni– full-time/part-time opportunities-research employer profiles & connect with employers at career fairs and information sessionsEmployer Information SessionsInteract through Q & A period Learn about the organization of interest Apple, Coca Cola, Work Study & Work Learn- Programs that create part-time jobs for eligible students by giving UBC faculty and staff $9 for every hour you work Work Study is for domestic undergraduate and graduate students Work Learn is for international undergraduates Summer/Winter positions, great opportunity to enhance your educational experience
  • Career Days UBC’s largest career fair a chance to meet with employers and learn about opportunities after graduation Graduate and Professional Schools Fair (Grad Fair) further your career development through professional associations and educational institutions
  • Resume Clinics (12:00 – 1:00pm) Tuesdays, Wednesdays, ThursdaysCareersOnline – exclusive Job and Volunteer board for UBC students and Alumni– full-time/part-time opportunities-research employer profiles & connect with employers at career fairs and information sessionsEmployer Information SessionsInteract through Q & A period Learn about the organization of interest Apple, Coca Cola, Work Study & Work Learn- Programs that create part-time jobs for eligible students by giving UBC faculty and staff $9 for every hour you work Work Study is for domestic undergraduate and graduate students Work Learn is for international undergraduates Summer/Winter positions, great opportunity to enhance your educational experience
  • Resume Clinics (12:00 – 1:00pm) Tuesdays, Wednesdays, ThursdaysCareersOnline – exclusive Job and Volunteer board for UBC students and Alumni– full-time/part-time opportunities-research employer profiles & connect with employers at career fairs and information sessionsEmployer Information SessionsInteract through Q & A period Learn about the organization of interest Apple, Coca Cola, Work Study & Work Learn- Programs that create part-time jobs for eligible students by giving UBC faculty and staff $9 for every hour you work Work Study is for domestic undergraduate and graduate students Work Learn is for international undergraduates Summer/Winter positions, great opportunity to enhance your educational experience
  • Resume Clinics (12:00 – 1:00pm) Tuesdays, Wednesdays, ThursdaysCareersOnline – exclusive Job and Volunteer board for UBC students and Alumni– full-time/part-time opportunities-research employer profiles & connect with employers at career fairs and information sessionsEmployer Information SessionsInteract through Q & A period Learn about the organization of interest Apple, Coca Cola, Work Study & Work Learn- Programs that create part-time jobs for eligible students by giving UBC faculty and staff $9 for every hour you work Work Study is for domestic undergraduate and graduate students Work Learn is for international undergraduates Summer/Winter positions, great opportunity to enhance your educational experience
  • Resume Clinics (12:00 – 1:00pm) Tuesdays, Wednesdays, ThursdaysCareersOnline – exclusive Job and Volunteer board for UBC students and Alumni– full-time/part-time opportunities-research employer profiles & connect with employers at career fairs and information sessionsEmployer Information SessionsInteract through Q & A period Learn about the organization of interest Apple, Coca Cola, Work Study & Work Learn- Programs that create part-time jobs for eligible students by giving UBC faculty and staff $9 for every hour you work Work Study is for domestic undergraduate and graduate students Work Learn is for international undergraduates Summer/Winter positions, great opportunity to enhance your educational experience
  • Resume Clinics (12:00 – 1:00pm) Tuesdays, Wednesdays, ThursdaysCareersOnline – exclusive Job and Volunteer board for UBC students and Alumni– full-time/part-time opportunities-research employer profiles & connect with employers at career fairs and information sessionsEmployer Information SessionsInteract through Q & A period Learn about the organization of interest Apple, Coca Cola, Work Study & Work Learn- Programs that create part-time jobs for eligible students by giving UBC faculty and staff $9 for every hour you work Work Study is for domestic undergraduate and graduate students Work Learn is for international undergraduates Summer/Winter positions, great opportunity to enhance your educational experience
  • Resume Clinics (12:00 – 1:00pm) Tuesdays, Wednesdays, ThursdaysCareersOnline – exclusive Job and Volunteer board for UBC students and Alumni– full-time/part-time opportunities-research employer profiles & connect with employers at career fairs and information sessionsEmployer Information SessionsInteract through Q & A period Learn about the organization of interest Apple, Coca Cola, Work Study & Work Learn- Programs that create part-time jobs for eligible students by giving UBC faculty and staff $9 for every hour you work Work Study is for domestic undergraduate and graduate students Work Learn is for international undergraduates Summer/Winter positions, great opportunity to enhance your educational experience
  • Resume Clinics (12:00 – 1:00pm) Tuesdays, Wednesdays, ThursdaysCareersOnline – exclusive Job and Volunteer board for UBC students and Alumni– full-time/part-time opportunities-research employer profiles & connect with employers at career fairs and information sessionsEmployer Information SessionsInteract through Q & A period Learn about the organization of interest Apple, Coca Cola, Work Study & Work Learn- Programs that create part-time jobs for eligible students by giving UBC faculty and staff $9 for every hour you work Work Study is for domestic undergraduate and graduate students Work Learn is for international undergraduates Summer/Winter positions, great opportunity to enhance your educational experience
  • Resume Clinics (12:00 – 1:00pm) Tuesdays, Wednesdays, ThursdaysCareersOnline – exclusive Job and Volunteer board for UBC students and Alumni– full-time/part-time opportunities-research employer profiles & connect with employers at career fairs and information sessionsEmployer Information SessionsInteract through Q & A period Learn about the organization of interest Apple, Coca Cola, Work Study & Work Learn- Programs that create part-time jobs for eligible students by giving UBC faculty and staff $9 for every hour you work Work Study is for domestic undergraduate and graduate students Work Learn is for international undergraduates Summer/Winter positions, great opportunity to enhance your educational experience
  • Resume Clinics (12:00 – 1:00pm) Tuesdays, Wednesdays, ThursdaysCareersOnline – exclusive Job and Volunteer board for UBC students and Alumni– full-time/part-time opportunities-research employer profiles & connect with employers at career fairs and information sessionsEmployer Information SessionsInteract through Q & A period Learn about the organization of interest Apple, Coca Cola, Work Study & Work Learn- Programs that create part-time jobs for eligible students by giving UBC faculty and staff $9 for every hour you work Work Study is for domestic undergraduate and graduate students Work Learn is for international undergraduates Summer/Winter positions, great opportunity to enhance your educational experience
  • Resume Clinics (12:00 – 1:00pm) Tuesdays, Wednesdays, ThursdaysCareersOnline – exclusive Job and Volunteer board for UBC students and Alumni– full-time/part-time opportunities-research employer profiles & connect with employers at career fairs and information sessionsEmployer Information SessionsInteract through Q & A period Learn about the organization of interest Apple, Coca Cola, Work Study & Work Learn- Programs that create part-time jobs for eligible students by giving UBC faculty and staff $9 for every hour you work Work Study is for domestic undergraduate and graduate students Work Learn is for international undergraduates Summer/Winter positions, great opportunity to enhance your educational experience
  • Resume Clinics (12:00 – 1:00pm) Tuesdays, Wednesdays, ThursdaysCareersOnline – exclusive Job and Volunteer board for UBC students and Alumni– full-time/part-time opportunities-research employer profiles & connect with employers at career fairs and information sessionsEmployer Information SessionsInteract through Q & A period Learn about the organization of interest Apple, Coca Cola, Work Study & Work Learn- Programs that create part-time jobs for eligible students by giving UBC faculty and staff $9 for every hour you work Work Study is for domestic undergraduate and graduate students Work Learn is for international undergraduates Summer/Winter positions, great opportunity to enhance your educational experience
  • Resume Clinics (12:00 – 1:00pm) Tuesdays, Wednesdays, ThursdaysCareersOnline – exclusive Job and Volunteer board for UBC students and Alumni– full-time/part-time opportunities-research employer profiles & connect with employers at career fairs and information sessionsEmployer Information SessionsInteract through Q & A period Learn about the organization of interest Apple, Coca Cola, Work Study & Work Learn- Programs that create part-time jobs for eligible students by giving UBC faculty and staff $9 for every hour you work Work Study is for domestic undergraduate and graduate students Work Learn is for international undergraduates Summer/Winter positions, great opportunity to enhance your educational experience
  • + clean-up crew
  • Thanks guys!
  • Volunteer Host Orientation Thursday Sept 29

    1. 1. Career Days 2011<br />Volunteer HOSTS ORIENTATION<br />
    2. 2. Volunteer HOSTS Meet & Greet<br />Thursday September 29th, 2011<br />Presented by<br />Mei Chi Ng<br />Career Days Marketing and Volunteer Program Assistant<br />Emily Cao <br />Grad Fair Program Assistant<br />
    3. 3. Agenda<br />Event Overview<br />TOUR<br />Your Roles<br />Scheduling <br />Networking<br />
    4. 4. Event Overview <br /><ul><li>2 concurrent fairs:
    5. 5. Career Days
    6. 6. Graduate & Professional School Fair
    7. 7. 86 employers!
    8. 8. 64 graduate and professional schools!
    9. 9. RSVP numbers: 980 and counting
    10. 10. Expected attendance 3000+ students</li></li></ul><li>What is Career Days? <br /><ul><li> 2 concurrent fairs:
    11. 11. Career Days
    12. 12. Graduate & Professional Schools Fair</li></li></ul><li>Career Days 2011 Overview <br />Date: Oct 5 (Wed) & 6 (Thu), 2011<br />Set-up: 7: 30 am – 10 am <br />Event time: 10 am – 3 pm<br />Clean-up: 3 pm – 4 pm<br />Registration open on EventBrite at<br />careerdays2011.eventbrite.com<br />
    13. 13.
    14. 14. Employer Floor Plan Layout <br />Career Days Booth format <br /><ul><li>Sponsors (Ballroom B1, 42)
    15. 15. Executive Booths – Corner Booths
    16. 16. Dimensions – 8’ x 8’
    17. 17. Power for all booth (1 outlet per booth)
    18. 18. Skirted tables</li></ul> <br />
    19. 19. Grad Fair Floor Plan Layout<br />Grad Fair Booth Format<br /><ul><li>Power for all booths
    20. 20. Skirted table (6’x 4’)
    21. 21. Lighted concourse
    22. 22. Security at night, area will be fenced off</li></li></ul><li>Your Team <br /><ul><li>Hosts (50+)
    23. 23. Logistics, marketing, questions
    24. 24. Leaders (8)
    25. 25. Logistics, marketing, supervision, questions
    26. 26. Career Days Program Assistants (2)
    27. 27. Mei Chi Ng & Emily Cao
    28. 28. Career Services Staff
    29. 29. Student inquiries, relations, on-site advising
    30. 30. AMS Staff
    31. 31. Security, setup</li></li></ul><li>Your Role <br /><ul><li>Tell students about Career Days at booth
    32. 32. Classroom shout-outs
    33. 33. Key details to include:
    34. 34. Event name (Career Days 2011)
    35. 35. Dates & Times (Oct. 5 &6, 10am-3pm)
    36. 36. Our website: http://careers.ubc.ca
    37. 37. Postering and handing out flyers
    38. 38. Take part in Facebook and Twitter campaigns </li></li></ul><li>Your Role – On the Day of <br /><ul><li>Represent UBC
    39. 39. Ensure the smooth running of the event
    40. 40. Assist exhibitors throughout the day
    41. 41. Provide hospitality
    42. 42. Greet students & market the event
    43. 43. Network for potential career opportunities</li></li></ul><li>Event Overview<br /><ul><li>Location: Student Union Building (Concourse & 2nd floor)
    44. 44. Concourse (Both Days) - Grad Fair
    45. 45. Ballroom (Both Days) – Career Days
    46. 46. Party Room (Oct 5 Only) – Schools/Grad Fair Exhibitors
    47. 47. Party Room (Oct 6 Only) – Employers/ Career Days Exhibitors
    48. 48. Room 207 (Both days) - Resume Advising
    49. 49. Room 209 (Both days) – Employer Panels
    50. 50. Room 215 (Both days) - Exhibitors Hospitality Room
    51. 51. Room 205 (Oct 4- Oct 7) - Storage & Volunteer Check-In (SIGN-IN and SIGN-OUT for shifts)</li></li></ul><li>Your Role – On the Day of <br /><ul><li> Arrive at least 5 minutes early
    52. 52. Sign in at the storage room (Rm 205)
    53. 53. Be professional
    54. 54. Know the event details
    55. 55. Smile and be approachable
    56. 56. Communication
    57. 57. If you are not sure: “I will find out for you” and ask
    58. 58. Professional language – no slang</li></li></ul><li>WHERE ARE THE CAREER DAYS<br />VOLUNTEER HOSTS?<br />
    59. 59. What do I wear?<br />
    60. 60. Virtual Tour<br />
    61. 61.
    62. 62.
    63. 63. NORTH PARKADE<br />
    64. 64. EMPLOYER ENTRANCE<br />
    65. 65. BOOTH GUIDES<br />
    66. 66. STAIRS TO THE FAIR<br />
    67. 67. STUDENT SIGN-IN<br />
    68. 68.
    69. 69.
    70. 70. STORAGE AND <br />VOLUNTEER <br />CHECK-IN<br />
    71. 71.
    72. 72. WALK DOWN THE HALL<br />
    73. 73. ROOM 207 – RESUME ADVISING<br />ROOM 209 – EMPLOYER PANELS<br />
    74. 74. To the ….<br />
    75. 75. HOSPITALITY ROOM<br />
    76. 76. Your Role – On the Day of <br /><ul><li>Represent UBC
    77. 77. Ensure the smooth running of the event
    78. 78. Assist exhibitors throughout the day
    79. 79. Provide hospitality
    80. 80. Greet Students & Market the Event
    81. 81. Network for potential career opportunities</li></li></ul><li>Volunteer Stations<br />
    82. 82. Let’s Get Up<br /><ul><li>Please check your shifts and make note
    83. 83. Make sure your contact info is correct
    84. 84. Please provide your phone #
    85. 85. If you need to make changes, please </li></ul>email Mei Chi Ng at career.days@ubc.ca by tonight<br />
    86. 86. Parkade and Drop-off Loop Assistants<br /><ul><li> Assist in putting up signs between SUB and </li></ul> North Parkade to guide exhibitors <br /><ul><li> First impression of Career Days 2011
    87. 87. Greet and guide exhibitors from North </li></ul>Parkade (help with carrying materials)<br /><ul><li> “Welcome to UBC! My name is _______”
    88. 88. BONUS: Great chance to speak with </li></ul> employers prior to the rush<br />
    89. 89. Booth Guides<br /><ul><li> Greet exhibitors upon entrance to the SUB
    90. 90. Primary responsibility: Check their location on </li></ul> the booth floor plan and lead them to their <br /> respective booth<br /><ul><li> Secondary task: Assist with set-up of </li></ul> materials <br />
    91. 91. Hospitality Room<br /><ul><li> Oversee traffic flow in the hospitality room
    92. 92. Catering staff will be providing food
    93. 93. Breakfast served: 8 AM – 10 AM
    94. 94. Lunch served: 11 AM – 2 PM</li></li></ul><li>Storage/Volunteer Room<br /><ul><li> Responsible for overseeing volunteer sign-</li></ul> in/sign-out<br /><ul><li> Act as security for exhibitor materials inside </li></ul> the storage room<br /><ul><li> Get volunteer’s name/note their time of </li></ul> arrival on spreadsheet<br /><ul><li> Issue Career Days button to volunteers
    95. 95. Remind volunteers to only leave their post </li></ul> when someone relieves them at the end of <br /> their shift<br />
    96. 96. Graduate Schools Assistants<br /><ul><li> Assist late exhibitors with set-up
    97. 97. Act as floater to supervise the concourse area </li></ul> (help exhibitors as necessary)<br /><ul><li> Direct students to event (stay by SUB doors) </li></ul> and let students know about the fair – will <br /> also be distributing quartersheets<br />
    98. 98. Info Desk Attendant<br /><ul><li> Check-in station for schools begins at 10am
    99. 99. Provide information for students that come to </li></ul> ask questions – inform them of panels that <br /> are happening at Career Days<br />
    100. 100. Counter <br /><ul><li> Counters will be ready for pick-up in the </li></ul> volunteer room for 10 AM shift<br /><ul><li> Greet people upon their entrance and count </li></ul> number of people passing through into Career <br /> Days<br />
    101. 101. Student Registration Desk<br /><ul><li> Distribute program guides to students
    102. 102. Students can only receive program guide if </li></ul> they have RSVP’d on EventBrite<br /><ul><li> Students who wish to receive the program </li></ul> guide have to RSVP online (laptops will be <br /> provided)<br /><ul><li> Answer questions students may have about </li></ul> the fair<br />
    103. 103. NETWORKING<br />
    104. 104. NAME<br />NameAcademic Background<br />Motivation for Attending<br />Enquire about them<br />
    105. 105. Important Skill - Networking<br /><ul><li>This is a GREAT Networking opportunity
    106. 106. Be ready for the perfect opportunity
    107. 107. Talk to People you don’t know
    108. 108. Take the initiative to introduce yourself rather than wait to be approached
    109. 109. Introduce yourself with your first & last name
    110. 110. Prepare a short 30-sec. introduction – who you are, what you do, your interests, the value you bring
    111. 111. Be genuinely curious
    112. 112. Keep a positive attitude </li></li></ul><li>Networking Continued<br />How can I prepare...?<br />Research ahead of time<br />Prepare a short speech about yourself<br />Try bringing business cards - Make them yourself or get them for free at http://www.vistaprint.ca<br />
    113. 113. Networking Continued<br /><ul><li>What should I say...?
    114. 114. Introduce yourself
    115. 115. Ask what they do
    116. 116. Find relevant info
    117. 117. Try not to monopolize their time
    118. 118. Be genuinely interested</li></li></ul><li>Networking Continued<br /><ul><li>Example questions:
    119. 119. What would you recommend to somebody who wants to get started in this field?
    120. 120. How did you get started / learn about / find work in this field?
    121. 121. Do you have any internship or volunteer opportunities?
    122. 122. Do you have open houses, workshops or other events?
    123. 123. Will you be hiring in the future?</li></li></ul><li>Networking Continued<br /><ul><li>Example questions:
    124. 124. Ask them about their roles, their interests, what they like or dislike about their work, different ways to get involved, etc
    125. 125. Ask for their business card or contact info.
    126. 126. Follow up
    127. 127. Take notes after the meeting
    128. 128. Follow up – Suggestion: send a thank you e-mail to everyone you spoke to or received advice from</li></li></ul><li>Event Timeline<br />11.00 – 2.00 Rush period<br />11.00 – 2.00 Hospitality Room open for lunch<br />11.00 – 12 Panel #1 <br />12:30 – 1:30 Panel #2<br />2.00 –3.00 Panel #3<br />3.00 Fairs closed for the day<br />3.00 – 5.30 Tear down booths only here for 1 day<br />3.30 On-site advising ends<br />
    129. 129. Panels<br />Oct. 5th 11:00 - 12:00 Careers in the Public Sector<br />Oct. 5th 12:30 - 1:30 Study Law Abroad<br />Oct. 5th 2:00 - 3:00 Canadian Law School<br />Oct. 6th 11:00 - 12:00 Careers in the Finance Sector<br />Oct. 6th 12:30 - 1:30 Exploring Global Health<br />Oct. 6th 2:00 - 3:00 Careers in Technology<br />
    130. 130. Agenda<br />
    131. 131. Next Steps<br /><ul><li>Read through handouts
    132. 132. Familiarize yourself with the SUB
    133. 133. ‘Like’ Career Services on Facebook:www.facebook.com/ubccareerservices
    134. 134. Keep an eye on emails from Leaders
    135. 135. Get involved with student marketing!
    136. 136. Let your friends/profs know about the event</li></li></ul><li>Contacts<br />Jenny Au, OCR Consultant<br />E: jenny.au@ubc.ca P: 604-822-4012<br />C: 604-779-6609<br />Mei Chi Ng, Marketing and Volunteer Program Assistant<br />E: career.days@ubc.ca P: 604-822-3358C: 604-778-389-0363<br />Emily Cao, Grad Fair Program Assistant<br />E: grad.fair@ubc.ca P: 604-822-3358C: 778-518-3972<br />
    137. 137. Questions?<br />
    138. 138. On-site Support<br />

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