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Delegation of authority


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Delegation of authority

  1. 1. Delegation of Authority
  2. 2. BASIS DELEGATION DECENTRALIZATION MEANING Managers delegate some of their Right to take decisions is shared by functions and authority to their top management subordinates Responsibility Responsibility remains of the managers and cannot be delegated Responsibility is also delegated to subordinates. Freedom of Work Freedom is not given to the subordinates as they have to work as per the instructions of their superiors Freedom to work can be maintained by subordinates as they are free to take decision
  3. 3. Nature It is a routine function It is an important decision of an enterprise Withdrawal Delegated authority can It is considered as a be general taken back. policy of top management and is applicable to all departments.
  4. 4. Definition “The process by which a manager assigns a portion of his total work load to others”
  5. 5. Nature of Delegation Two-sided relationship Act of trust Dependency relationship A challenging task- on senior’s side mostly Forward thinking principle- opens a new chapter for senior subordinate relationship
  6. 6. Steps in Delegation 1. Assignment of Duties -Clarity of duty as well as result expected has to be the first step in delegation. 2. Granting of authority - superior divides and shares his authority with the subordinate. 3. Creation of an obligation- accountability is the liability for the proper discharge of duties by the subordinates
  7. 7. Principles of delegation 1. Principle of result expected- suggests that every manager before delegating the powers to the subordinate should be able to clearly define the goals as well as results expected from them. 2. Principle of Parity of Authority and Responsibility- Both of them should go hand in hand
  8. 8. 3. Principle of absolute responsibility- authority can be delegated but responsibility cannot be delegated by managers to his subordinates. It does not means that he can escape from his responsibility. superiors cannot pass the blame to the subordinates even if he has delegated certain powers to subordinates example if the production manager has been given a work and the machine breaks down. If repairmen is not able to get repair work done, production manager will be responsible to CEO if their production is not completed
  9. 9. 4. Principle of Authority level- suggests that a manager should exercise his authority within the framework given. 5. Principle of unity of command- for any given activity an employee should be made accountable to only one superior 6. Scalar principle- line of authority should be clear from top to bottom so that delegation decisions can be made clearly
  10. 10. Advantages of delegation Reduces the burden of the superior He has more time for other imp activities ‘tonic effect’ on subordinates Improved superior-subordinate relations
  11. 11. Problems of delegation Reluctance to delegate Better performance- I can do it better myself No trust- I cannot trust others to do the job Subordinate may get credit Continuous guidance is difficult- I cannot coach everything
  12. 12. Reluctance to accept delegation Easy to ask- easier to ask rather than taking decisions oneself Fear of criticism- if failure superior may put it on subordinate Lack of information sources- lack of necessary information Too heavy- I am already overburdened Lack of self confidence