Personal Time Management
Michael Papasevastos
TIME MANAGEMENT IS
IMPORTANT
• Increase productivity
• Maximize your ROTI
• Improve your organization
• Increase your happ...
KNOW THYSELF
• What drives me?
• How do I spend my time?
• What would I like to change?
• What is important to me?
• What ...
Effort
Outcomes
Situation
PERSONAL TIME
MANAGEMENT TIPS
(In no particular order)
TIP: DETERMINE DESIRED
OUTCOMES
• What three things do I want to
accomplish this [TIME PERIOD]?
• “Rule of Three” from J.D...
TIP: DETERMINE DESIRED
OUTCOMES
TIP: USE LISTS
• Write down only the things that
matter
• Add outcomes to the top of your
list
• Use outcomes to drive
act...
TIP: USE LISTS
TIP: SCOPE TASKS
• Use level-of-effort estimates
• Not too small, not too big
• Purpose is for time allocation
• TARDIS th...
TIP: SCHEDULE STUFF
• Use your calendar!
• Not just for meetings
• Lets others know
• Book time with yourself
• Do hardest...
TIP: SCHEDULE STUFF
TIP: DON’T PROCRASTINATE
• Don’t wait
• Work your list when it makes
sense
• Do it, even if you get it wrong the
first tim...
TIP: PRIORITIZE ACCORDINGLY
• Relevancy
• Timeliness
• Dependencies
• Leveragability
• Clarity
• Reliance
TIP: MANAGE EMAIL
• Prune your inbox
• 2 – 5 minutes “compute
time”/email
• Short (not curt) emails 
• Relevant info on t...
TIP: ELIMINATE INTERRUPTIONS
• Assess your environment
• What are the ways you personally
get interrupted?
• Buy yourself ...
TIP: TRACK AND ADJUST
• Where did your time go?
• Keep a log
• Reflection and adjustment
• J.D. Meier’s “Monday vision, da...
TIP: KNOW WHEN TO STEP AWAY
• Blocks of time + mental rest stops
• Rested mind = productive mind
• Multitask less mentally...
TIP: EFFICIENT LEARNING
• Trickle knowledge
• No such thing as wasted time
• Consider ROI of Knowledge
• Digital media
• K...
“Yesterday is history.
Tomorrow is a mystery.
Today is a gift.
That's why it is called the present.”
Alice Morse Earle
Or
...
THANK YOU FOR YOUR TIME!
Personal Time Management
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Personal Time Management

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One of the most important skills to develop in your career is time management. Check out this presentation for tips on how you can improve your personal time management skills.

Even if you walk away with just one tip, it’ll be worth your time.

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Personal Time Management

  1. 1. Personal Time Management Michael Papasevastos
  2. 2. TIME MANAGEMENT IS IMPORTANT • Increase productivity • Maximize your ROTI • Improve your organization • Increase your happiness • Increase others happiness
  3. 3. KNOW THYSELF • What drives me? • How do I spend my time? • What would I like to change? • What is important to me? • What time of the day am I at my best? • What do I want to be remembered for? • What will I regret not having done?
  4. 4. Effort Outcomes Situation
  5. 5. PERSONAL TIME MANAGEMENT TIPS (In no particular order)
  6. 6. TIP: DETERMINE DESIRED OUTCOMES • What three things do I want to accomplish this [TIME PERIOD]? • “Rule of Three” from J.D. Meier’s “Getting Results the Agile Way” • Outcomes for work • Outcomes for everything else that is important to you • Outcomes are results or achievements, not tasks • Keep a daily, weekly and long-term plan • Shaping time to your vision
  7. 7. TIP: DETERMINE DESIRED OUTCOMES
  8. 8. TIP: USE LISTS • Write down only the things that matter • Add outcomes to the top of your list • Use outcomes to drive actions/tasks • “What’s the next actionable step?” • Make your lists accessible • Avoid long lists • Check and prune regularly • Value is in helping you prioritize
  9. 9. TIP: USE LISTS
  10. 10. TIP: SCOPE TASKS • Use level-of-effort estimates • Not too small, not too big • Purpose is for time allocation • TARDIS the effort for unknown tasks • Know when to stop and when to extend • Decide up-front
  11. 11. TIP: SCHEDULE STUFF • Use your calendar! • Not just for meetings • Lets others know • Book time with yourself • Do hardest tasks when most alert • Give yourself time to get to meetings • Use ticklers to de-clutter your list • Use color categories to enable at- a-glance info
  12. 12. TIP: SCHEDULE STUFF
  13. 13. TIP: DON’T PROCRASTINATE • Don’t wait • Work your list when it makes sense • Do it, even if you get it wrong the first time • If you never get to it, get rid of it • Prune, prune, prune
  14. 14. TIP: PRIORITIZE ACCORDINGLY • Relevancy • Timeliness • Dependencies • Leveragability • Clarity • Reliance
  15. 15. TIP: MANAGE EMAIL • Prune your inbox • 2 – 5 minutes “compute time”/email • Short (not curt) emails  • Relevant info on top • Check at set times • Is face-to-face better? • IM?
  16. 16. TIP: ELIMINATE INTERRUPTIONS • Assess your environment • What are the ways you personally get interrupted? • Buy yourself a good pair of headphones • Turn off Outlook • Set your online status • Remain flexible and opportunistic
  17. 17. TIP: TRACK AND ADJUST • Where did your time go? • Keep a log • Reflection and adjustment • J.D. Meier’s “Monday vision, daily outcomes, Friday reflection” • Do you need to adjust your tasks? • Do you need to adjust your approach?
  18. 18. TIP: KNOW WHEN TO STEP AWAY • Blocks of time + mental rest stops • Rested mind = productive mind • Multitask less mentally taxing items • Mind continues to work • Shower insight • Use your vacation
  19. 19. TIP: EFFICIENT LEARNING • Trickle knowledge • No such thing as wasted time • Consider ROI of Knowledge • Digital media • Keep notes tidy • Lunch and Learn! • Teach to learn
  20. 20. “Yesterday is history. Tomorrow is a mystery. Today is a gift. That's why it is called the present.” Alice Morse Earle Or Master Oogway from Kung Fu Panda
  21. 21. THANK YOU FOR YOUR TIME!

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