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4 Steps to Bring Visibility to Your IT assets (EN)

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Read our new eBook to discover in 4 steps how to reduce complexity and bring visibility to your IT assets.

Due to the globalization of the business, many IT departments had faced an uncontrolled growth of their assets. They now have to deal with redundant assets resulting from legacy systems or previous mergers & acquisitions, as well as a lack of flexibility preventing them from supporting new initiatives.

Download our eBook to learn how to:
- Build a complete inventory of all your IT assets
- Understand their cost, business value, or technological risk
- Share these information with business owners and improve decision-making

Published in: Software
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4 Steps to Bring Visibility to Your IT assets (EN)

  1. 1. 4 steps to Bringvisibility toyourITassets 4 3 DEFINE assessment criteria 1 2 COLLECT SHARE STORE IT assets collected data your portfolio status
  2. 2. MAIN CHALLENGES Redundant Assets Redundant assets resulting from legacy systems or previous mergers and acquisitions Lack of Flexibility The complexity of the IT landscape prevents IT departments from supporting new initiatives Globalization Innovation in information technology has been a major driving force behind globalization, to the point that IT has now become a key component of a corporation’s global business strategy. IT departments have supported this trend over the past few decades, but in order to successfully manage the digitalization of the business, they have to now reduce the complexity resulting from this globalization and address the following challenges: 2
  3. 3. KEY QUESTIONS Do I have enough visibility on my assets to support new projects? In order to address these challenges, companies should, at a minimum, be able to answer these questions... Business Operations How can I easily identify and remove redundant assets? Am I able to integrate new cloud solutions requested by the business with my back-end systems? Where are my applications deployed? Which applications are supporting strategic business initiatives? Are underlying technologies current or obsolete? 3
  4. 4. 4 STEPS TO BRING VISIBILITY TO YOUR IT ASSETS Define relevant assessment criteria Collect IT assets in a decentralized manner Share the status of your portfolio through custom reports Store collected data in a central repository 01 02 03 04 4 Building a complete inventory of all your IT assets to understand their cost, business value, or technological risk is a key milestone to help bring visibility to your IT assets, but not nearly enough. The real value lies in the ability to engage with business owners to collect valuable data on your assets and to communicate back on the status of your IT portfolio through easy to understand custom reports.
  5. 5. DEFINE RELEVANT ASSESSMENT CRITERIA Determine the relevant criteria to properly assess your IT assets. The first step consists of defining the criteria that are relevant to your operational and strategic goals. By doing so, you will be able to make better decisions when transforming the IT landscape, and you will reduce the data entry effort by removing irrelevant criteria. 01 General Information (ID, name, type, etc...) Functional scope (business capabilities, etc.) owners (business & application owners, etc.)versions lifecycle costs Risks Technologies (vendor, versions, etc.) Hosting & usage 5
  6. 6. COLLECT IT ASSETS IN A DECENTRALIZED MANNER 02 Enable all of your stakeholders to update information on their IT assets. Use a collaborative approach with multiple user roles to update application data through multiple perspectives such as costs, technology, or functional coverage. Portfolio managers assign tasks to application & business owners, who in turn maintain and update information on their applications. This will provide accurate and relevant information for an enhanced assessment of your IT assets. 6 IT Architect Portfolio Managers Application & Business Owners CIO Assign Tasks Update and Assess Applications Monitor and Assess Portfolio Get Management Reports Plan Transformation MEGAArchitec ture - MEGA IT Portfoli o Management HOPEX Repository
  7. 7. ‘ ‘ STORE COLLECTED DATA IN A CENTRAL REPOSITORY A central repository provides “one version of the truth”. Wherever they are, users, and even occasional users, can enter data about their applications in a decentralized manner, through a user-friendly web-based interface. The consolidation of data into a single repository, collected from relevant sources, ensures an accurate evaluation of your assets. Applications deployed in North America Applications deployed in EMEA Applications deployed in apac Applications deployed in Latin America 03 7
  8. 8. ‘ ‘ SHARE THE STATUS OF YOUR PORTFOLIO THROUGH CUSTOM REPORTS Your IT portfolioshould not be a black box, but rather an interactive management tool. A common repository enables you to share information across the organization and perform data analysis. You can create custom reports and dashboards to help company leaders improve decision-making and performance. standard Reports (costs, business capability maps, etc. ) instant reports (pie charts, bar charts, bubble charts, etc.) Custom reports Dashboards 04 8
  9. 9. FOR THE NEXT STEPS, SEE: eBook - Step 2 5 ways to evaluate your IT Portfolio eBook - Step 3 5 keys to transform your it portfolio and drive change 9 for the next step, click on the image for the next step, click on the image
  10. 10. TO LEARN MORE Visit our website to learn more about our IT Portfolio Management solution www.mega.com/itpm 10 www.mega.com @mega_int

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