The document outlines a presentation on enhancing SharePoint site usability. The presentation objectives are to customize site components to meet user needs, modify navigation to follow a three-click rule, maximize views to replicate folder hierarchies, define relevant metadata for better search results, and simplify tools and menus. The presentation then details five ways to enhance usability: 1) Minimize unnecessary site components, 2) Update navigation, 3) Emulate network file shares, 4) Embed additional metadata, and 5) Provide self-help resources for common tasks. It concludes by taking questions from the audience.

1. 5 Ways to Enhance
SharePoint Site Usability
Dux Raymond Sy, PMP
Innovative-e
Microsoft New York City
February 21, 2009
4.00 pm – 5.15 pm

2. Presentation Objectives
 After completing this presentation, you will be able to
 Identify and customize site components to meet the
user community's collaboration needs
 Modify SharePoint site navigation to satisfy
web usability's three click rule
 Maximize custom views to replicate network share
folder hierarchy
 Define relevant metadata to deliver better search
results
 Simplify site tools and menu options

3. Dux Raymond Sy, PMP
 Managing Partner, Innovative-E, Inc.
 Contract Author & Instructor, Learning Tree
International
 Author, “SharePoint for Project Management”
by O’Reilly Media
 For more information, connect with Dux
 E-Mail: dux.sy@innovative-e.com
 LinkedIn: LinkedIn.com/in/meetdux
 Blog: Meetdux.com
 Twitter: @meetdux

4. Agenda
 What’s Wrong with OOB SharePoint?
 5 Ways to Enhance SharePoint Site Usability
 Questions and Answers

6. Agenda
 Why SharePoint?
 5 Ways to Enhance SharePoint Site Usability
 Questions and Answers

7. #1 Minimize Site Components
 Less is more
 Common information requirements
 Document library
 Calendar
 Contacts

8. Example: Clarifying Requirements

9. #2 Update Site Navigation
 Three ways to provide site navigation
 Top link bar
 Quick Launch
 Links Web Part
 Global navigation vs Local navigation

10. #3 Emulate the Network Share
 Move the folder hierarchy to a Document Library?
 Replicate the experience NOT the hierarchical structure
 Custom columns
 Custom Views
 Quick Launch

11. #4 Embed Additional Meta Data
 Information should be relevant
 Benefits search
 Create custom columns
 Make it required

12. #5 Provide Self-Help
 Not all users will get formal training
 Create a self-help section for common site tasks like:
 How to post calendar events
 How to upload a file
 How to move files with explorer view
 Self-help can be in various forms
 Powerpoint slides
 Video snippets
 Custom lists

13. Agenda
 Why SharePoint?
 5 Ways to Enhance SharePoint Site Usability
 Questions and Answers

14. Questions?

15. Download this presentation @
meetdux.com/resources
Thank You!
Innovative-e
Microsoft New York City
February 21, 2009
4.00 pm – 5.15 pm