REQUEST FOR PROPOSALS for PROFESSIONAL CONFERENCE SPEAKERS
2019 MEECO Leadership InstituteTM
“The Science behind Executive Coaching Transformation”
October 16 to 18, 2019
ACEC Member Speaker Request for Proposal
We appreciate your time in completing this proposal information sheet. Please submit a signed copy with
your proposal package. Be sure to include all of the information requested. Your proposal package will not
returned to you.
Title (if applicable)
Company or Organization (if applicable)
Is thishome,workother (please specify) ______________________
Daytime phone number Mobile phone number
If this proposal is prepared by someone other than the proposed Presenter, please provide his / her
contact information below. Otherwise, leave this section blank.
Daytime phone number Mobile phone number
Statement of Understanding
1. By signing this Request for Proposal, I acknowledge that if my proposal is accepted by the MEECO
Institute Committee, I will provide professional conference speaking services pro bono publico or
as otherwise specified in this proposal for the good of the Executive Coaching profession and in
support of the goals and objectives of the Conference. I agreeto indemnify and hold the MEECO
Leadership InstituteTM harmless from any liability and agree to refrain from using any portion of my
presentation as a platform to promote products and services, unless I decide to be a Designated
Sponsor. Inthis case, I may promote my products and services so long as they “fit” with the topic
of my conference presentation. I also understand thatmy proposal,includingall information I submit
will become the property of The MEECO Leadership InstituteTM and will notbe returned. Proprietary or
confidential information included in my proposal mustbe noticeably stated.
REQUEST FOR PROPOSAL
2019 MEECO Leadership INSTITUTETM
October 16 to18, 2019
TABLE OF CONTENTS
General Information 5
General Instructions and Selection Process 6
Specific Proposal Instructions 6
Timelines and Terms 9
The purpose of this Request for Proposals (RFP) is to solicit proposals for professional
Conference Speakers for the upcoming MEECO Leadership InstituteTM Conference.
Conference Speakers selected through this proposal process can expect a wide range of
exposure before Conference attendees, members of MEECO, and the Association of Corporate
Executive Coaches (ACEC). Conference Speakers are encouraged to attend all Conference
activities, including meals, and breakout sessions free of charge on the day(s) of their
The MEECO Leadership InstituteTM expects conference attendance of 60-75 attendees, the
majority of whom will include, but not be limited to, Master-level Corporate Executive Coaches,
Senior Management and OD Consultants, Senior Human Resources (HR) Professionals, and
Organizational Leaders, currently working in coaching and managing leaders.
Conference subjects and topics to be covered must relate to the theme for the conference:
“The Science Behind Executive Coaching Transformation” and should meet the criteria for
eligibility for General, Strategic or International recertification credit. The six principal
knowledge areas include:
1. Business Management and Strategy
2. ROI of Executive Coaching
3. Legal and Contracts
4. Practice Line-Extensions
5. Culture transformation
6. Sustainable Leadership
7. Advanced Technologies and Executive Coaching
Conference sessions may be incorporated into various learning tracks.
The Conference will be held at The Island Palms Hotel San Diego, California. The atmosphere
will be one of fun and learning in a business casual environment, with numerous opportunities
for professional development and networking. The Conference will utilize a variety of learning
formats, including concurrent breakout sessions and general session Keynote Addresses. The
conference culminates with a Black Tie Gala honoring organizations that will receive their 2019
designation, which represents best in class use of Executive Coaching Employee Enhancement
and/or Corporate Culture. Past recipients’ include the Mayo Clinic; Ford Motor Company; L3
Technologies; MD Anderson Cancer Research Center University of Texas; Rodan + Fields; Rice-
Doerr Institute for New Leaders at Rice University; UCLA Anderson School of Business; Hermes
III. General Information
2. Address questions about this RFP by email, no later than 5:00 p.m., January 05, 2019, to:
MEECO Speakers Committee
3. All qualified persons are encouraged to submit proposals. MEECO Leadership
InstituteTM does not discriminate against individuals because of race, color, religion,
sex, age, disability, familial status, or national origin.
4. Conference sessions and workshops are available as follows. Speakers may submit
proposals for any or all of the services requested, as a package or separately.
• Concurrent breakout session
one hour (1.0 hour) in length
• General session keynote address
• one hour (1.0 hour)Master Classes/Workshop two hours or two concurrent hours
The MEECO Leadership Institute reserves the right to select proposals that, in its sole
discretion, meet the planned events and theme of the Conference as well as the criteria
set forth within this RFP.
5. Written proposals are due by email no later than 5:00 p.m. on January 29, 2019.
Proposals should be submitted to email@example.com using the subject
“Proposal for 2019 MEECO Institute Conference Speaker.”
6. Proposals submitted by the due date will become the property of The MEECO
Leadership InstituteTM and will not be returned. Proprietary or confidential
information included in this RFP must be noticeably stated in the proposal.
7. Proposals will not be opened publicly. However, all speakers who made proposals will be
notified of the results of this solicitation.
8. The MEECO Leadership InstituteTM reserves the right to distribute your presentation to
attendees of the conference.
9. MEECO Leadership InstituteTM reserves the right to accept or reject any or all proposals
or waive any informality in its selection of Conference Speakers. Speakers must give
notice in writing within two (2) business days after the closing date when exercising
their right to withdraw their proposal. Notice shall be delivered to the Institute via email
IV. General Instructions and SelectionProcess
The MEECO Leadership InstituteTM Conference Program Committee will evaluate your proposal
as it relates to the notions of Responsive: Your proposal conforms exactly to the requirements in
Responsible:” Your proposal meets moral and business integrity and reliability, which assures
good faith performance. Offers of selection of Conference Speakers shall be at the sole
discretion of the MEECO Leadership InstituteTM Conference Program Committee.
In addition to the basic requirements outlined above, your proposal must meet each of the
SELECTION CRITERIA, in rank order of importance with corresponding potential points, as shown
1. Quality, availability, and adaptability of the services and related products offered in
conjunction with MEECO INSTITUTE COUNCIL’s desired needs for the MEECO
Leadership InstituteTM Conference. The proposal topic must address the Body of
Knowledge set forth by the MEECO Leadership InstituteTM. Presenters may obtain
additional information by visiting https://meeco-institute.org/re-certification/
2. Quality of performance and services to previous and existing clients. Reputation and
experience of the selected Conference Speaker
3. The Capability of the selected speaker to perform the services desired by MEECO
Leadership InstituteTM within a specific budget (pro bono publico) and time
constraints and provides supportive and related administrative services to implement
V. Specific Proposal Instructions
Your Proposal package should be organized to the following order:
A. A Completed and signed proposal information sheet including your full name, title and
company (as applicable), mailing address, phone number with area code, fax number,
and email address.
B. Presentation/Session/Workshop Information.
1. The title of your Presentation proposed title of your presentation, session or
workshop. MEECO Leadership InstituteTM Conference Committee reserves the
right to suggest changes in the proposed session/s and to edit the session
title if your proposal is accepted. Such suggestions are intended to improve
the uptake of knowledge based on the Committee’s keen understanding of its
2. In eighty (80) words or less describe your proposed topic for your presentation. Be
sure to address the relevance of your proposed topic to organizational leaders
and Master-level Corporate Executive Coaches. This description will appear in
promotional materials, conference related websites/pages; the MEECO Leadership
InstituteTM Conference program and/or related literature. The MEECO Leadership
InstituteTM Conference Committee reserves the right to revise the description for
consistency and applicability.
3. State the Presentation/Session/Workshop Duration. Indicate the
recommended/preferred amount of time that should be dedicated to this
4. Indicate the appropriate program track for your presentation (your presentation
can address multiple levels and / or knowledge areas). Please choose at least one
from each column.
Master-level Executive Coaches Business Management and Strategy
Organization Leaders Human Capital Experts/ Professionals
Program Knowledge Areas
ROI of Coaching
Legal and Contracts
Sustainable Leadership; and
Recruiting Master-level Executive Coaches
Advanced Technologies and Executive Coaching
5. State at least three (3) Learning Objectives for the proposed Presentation/
Session/Workshop. Each objective should specifically indicate the results and
outcomes you seek in terms of participants' knowledge, skills, and behavior. For
each objective, use the format: “After participating in this workshop,
participants will be able to…”
6. State the format for the proposed Presentation/Session/Workshop.
i. Lecture (Discourse given before an audience for instruction).
ii. Panel Presentation (Group of persons who share responsibilities of
discourse before an audience).
iii. Group Discussions (Presenter and audience interact and discuss various
points of a given topic).
iv. Other. Please specify.
7. Conference sessions and workshops are available as follows. Speakers may
submit proposals for any or all of the services requested, as a package or
one hour (1.0 hour)
• General session keynote address
• one hour (1.0 hour)Master Classes/Workshop two hours or two concurrent
8. The MEECO Leadership Institute reserves the right to select proposals that, in its sole
discretion, meet the planned events and theme of the Conference as well as the
criteria set forth within this RFP.
9. Describe the handouts, or other materials, you will provide to support your proposed
Presentation/Session/Workshop. Conference presenters are asked to allow their
presentations to be made available to attendees on the Conference website for two
weeks prior to and following the Conference.
10. Describe your AV and / or room configuration requirements. Please note: Each
breakout and general session room will be equipped with a laptop computer, projector
and screen and presenters equipped with a wireless lavaliere microphone. Additional AV
or configuration needs, including Internet access or computer audio projection, must be
noted in your proposal and approved by the MEECO Institute Conference Planning
B. Evidence of Professional Qualifications and Credentials. Include relevant education,
Professional Certifications, personal and professional awards and/or commendations
received personally or as a “key player” in the organization for specific project/s. Include
your public speaking experience/s, listing similar presentations with particulars about
when, where, size of audience, subject, etc. Use the following format for ease of
reference, beginning with most recent:
2. Professional Certifications:
3. Professional Awards/Recognitions:
4. Pertinent References/Testimonies in support of your work: You can also refer the
Selection Committee to your corporate or personal website.
5. List up to 5 Public Speaking Engagements, include title of talk, size of audience,
when, and where
C. Attach a Bio for further elaboration. Pls limit to most relevant and recent.
D. Co-Presenter/s Information. If co-presenter/s are being proposed for your presentation,
please provide their name/s, mailing address/es, phone number/s, fax number/s, and
email address/es as well as the same information required in the Specific Proposal
Instructions, Items C - G above, for each presenter.
E. Statement of Understanding. The proposed presenter’s signature on a completed
proposal information sheet acknowledges that he/she will provide professional
conference speaking services pro bono publico for the good of conference attendees
F. As a speaker, you see value in using social media and other marketing resources to
promote your speaking engagement at the conference and are interested in sharing
information about your speaking engagement through your social media channels.
G. All speakers agree to attend the conference they speak to develop potential high-
level relationships with attendees. There is a discount offered to attend the full
VI. Timelines and Terms
The selected Conference Speaker will be subject to the following provisions:
A. Agreement to Perform Conference Speaking Services. The dates, timelines, and terms
of the Conference speaking engagement will be outlined and confirmed in writing by
The MEECO Leadership InstituteTM Conference Committee to the selected offerors
after proposals are reviewed and finalist are selected.
The Timelines to be met are:
January 05, 2019 Receive questions about the RFP until 5:00 pm
January 29, 2019 Proposals due no later than 5:00 pm
February 15, 2019 Conference presenter (names, titles) finalized and offer to
selected offers distributed.
February 28, 2019 Conference session titles and descriptions finalized.
B. Indemnification and Insurance. The selected speaker will indemnify and agree to hold
the MEECO Leadership InstituteTM and committee members harmless from any
liability, which may be imposed against MEECO Leadersihp InstituteTM by reason of its
acts or omissions.
C. Non---solicitation. Marketing and sales to attendees may only be conducted in the
Vendor Exhibition area if the Conference Speaker has also contracted to procure a
booth. Conference presentations must not be used as a platform to promote products
or services. If you are interested in procuring a Vendor’s Booth, please visit contact
firstname.lastname@example.org. Opportunities for sponsorships are also available.
D. Discrimination prohibited. MEECO LeadershipInstitute™ Anti-DiscriminationPolicy:03.05.16.
We have zerotolerance fordiscriminationof anytype.If youfeel thatyouhave experienced
discriminationasa speakerplease bringittoCB Bowman’s,email@example.com,
so that an immediateactioncanbe takento remediation.
MEECO Leadership InstituteTM reserves the right to cancel the engagement with the speaker at
any time with or without cause and with or without notice, and in the event of any such
cancellation, MEECO Leadership InstituteTM shall have no liability to the speaker as a result of
the cancellation, and expenditures incurred by the Speaker in the event of cancelation.