The 2-minute Guide: Electronic Medical Record (EMR) Backup Storage and Recovery


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The 2-minute Guide: Electronic Medical Record (EMR) Backup Storage and Recovery

  1. 1. The 2-minute Guide: Electronic MedicalRecord (EMR) Backup Storage andRecoverySummer  2013Monday, June 3, 13
  2. 2. To comply with HIPAA regulations, daily EMRbackup at an off-site location and recoveryplan in case of disaster is required.Monday, June 3, 13
  3. 3. HIPAA ComplianceOnsite StorageWeb-based EMR Software123Monday, June 3, 13
  4. 4. Three key requirements for HIPAA compliant data backupHIPAA Requirements for EMR Data Backup1. Technical Requirements- 128-bit encryption and proper disposal of data system- Data must be stored for 6 years and all of it must be restorable at anypoint2. Physical Requirements- Areas of secure access and physical locks that protect EMRs3. Administrative Requirements- Security management process, managing information access, training forsecurity awareness, and emergency planningMonday, June 3, 13
  5. 5. Onsite StorageSystem ‣Tape drives, DVDs or CDs, external hard drives, andthumb drivesDownsides ‣Tape media is expensive and backup is timeconsuming‣Records must be moved to another location‣Many of these drives cannot store the volume ofdata that must be recorded‣During transportation, the data is only as secure asthe car in which the data is traveling‣Maintain trained and dedicated staffMonday, June 3, 13
  6. 6. Web-based EMR SoftwareSystem ‣Software as a Service (SaaS) is an automated onlinebackupCons‣Eliminates human involvement in the workflow andthe need to physically transport backup‣Subsequent back up time is only minutes per dayPros‣Initial backup that takes several hours‣HIPAA regulations demand high encryptionrequirementsMonday, June 3, 13
  7. 7. Onsite and Web-based EMR BackupCombination Method‣To ensure HIPAA compliance when shopping forbackup software company• Provider must sign a Business Associate Agreementpertaining to HIPAA regulations• Provider must be able to provide a detailed disasterrecovery plan that ensures speedy recovery after adisasterMonday, June 3, 13
  8. 8. works to connect physicians to the best EMR companies, matching the rightEMR system with specific medical practices. is the world’s largest directory ofEMR software vendors. It is a privately held company based in Cambridge, MA whose mission is tobetter organize the EMR software market. The company was founded by seasoned technology andhealthcare professionals in 2010 after the passing of The Health Information Technology forEconomic and Clinical Health Act (HITECH Act).For more information about EMR Backup Storage and Recovery, please visit us at: can help!About UsLocation:55 Cambridge ParkwaySuite 103Cambridge, MA 02142Monday, June 3, 13
  9. 9. Thank you for reading The 2-minute Guide: EMR Backup Storage and Recovery.Please visit us at so we can help connect you to the best EMRcompanies!How can help!Choosing the Right EMRMonday, June 3, 13