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Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities


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Overcoming the Hurdles of Improving Outdated Vehicle Maintenance Facilities

  1. 1. Overcoming the Hurdles of ImprovingOutdated Vehicle Maintenance Facilities NYSCHSA 2012 Winter Highway & Bridge Professional Development Program Presenters: Richard Hanavan, PE & David Duchscherer, PE
  2. 2. AGENDAWhat hurdles do you face? Design issues  Effective programming  Efficient design Public perception Finance Questions & discussion
  3. 3. It is usually very obvious and easy to convince others that a piece of equipment has reached the end of its useful life and needs to be replaced.However, it is not obvious or easy to convince others that a facility has reached the end of its useful life.
  4. 4. Over the years highway maintenance equipment has advanced Equipment has grown, but most facilities haven’t
  5. 5. Typical problems Space Ventilation Fuel storage / new fuels Salt storage High utility costs High maintenance costs
  6. 6. Do these look familiar?
  7. 7. PROGRAMMINGKey drivers  Effective programming  Efficient design
  8. 8. PROGRAMMINGEffective programming  Size of fleet  Type of maintenance  Operational needs  Administrative  Parts  Repair  Fueling  Site selection/criteria
  9. 9. PROGRAMMING System I – Service lanes fueling, cleaning storage System II – Maintenance bays, shops, parts System III – Bulk storage, salt/stone/sand, etc. System IV - Administration, Driver/Mechanics spaces
  10. 10. PROGRAMMING Vehicles Fueling Cleaning Repair Maintenance P/M Bays Parts Shops Storage Delivery Bulk Items Administration Drivers Mechanics Car Parking Exit Enter Exit
  12. 12. DESIGNCode understanding and code compliance Applicable Codes – Building code of NYS*  2006 IBC – International Building Code  2006 IPC – International Plumbing Code  2006 ICC – International Fire Code *Modifications State Fire Prevention and Building Code Council
  13. 13. DESIGN Reference Codes  ICC / ANSI A117.1  Accessible and Useable Building 2003  NFPA 72 – National Fire Alarm  NFPA 13 – Sprinklers  NFPA 14 - Standpipe and Hose
  14. 14. DESIGN Typical Areas Use Occupancy Samples Assembly A-3 Wellness Recreation, etc. Business B Offices/Meeting/Assembly Moderate Hazard S-1 / S-2 Storage, Mechanical Repair, Maintenance High Hazard H-2 CNG / LNG
  15. 15. DESIGN Construction Types Areas Type Occupancy Fuel and Wash IIB H-2 Operations and IIB S-1/S-2 Maintenance
  16. 16. DESIGNSite selection criteria Pass-Fail  Size  Topography  Availability
  17. 17. DESIGNSite selection criteria Zoning Utilities Operational centroid Environmental Cost Traffic Accessibility
  18. 18. DESIGNEfficient design Juxtaposition of key spaces  Parts to shops to bays Service lane location/layout  Wait time, fueling speed  Multiple operations at one time Maintenance bays  Overhead reels  P/M on pits  Modern lifts  Fall protection
  19. 19. DESIGNService islands Fueling rates Fuel type Flexibility Overhead consumables Safety Fuel monitoring Spill prevention
  20. 20. DESIGNMaintenance bays Lifts / pits Overhead reels High temperature exhausts Air changes – alternative fuel Overhead cranes Lighting levels / locations Overhead doors – 100,000 cycles
  21. 21. PUBLIC PERCEPTION What are you building – the Taj Mahal?In this economy, shouldn’t we be saving money?
  22. 22. PUBLIC PERCEPTIONDemonstrate inadequacy of current facility Tell your story - be as specific as possible Don’t assume the public or your elected officials know what you do Find a champion Focus on the impact on your operation and cost savings
  23. 23. PUBLIC PERCEPTIONIdentify opportunities Energy savings Reduced property rental costs Economy of scale for parts purchase Reduced dead head miles on plow routes Reduced facility maintenance costs
  24. 24. PUBLIC PERCEPTION Avoided capital costs for repair/replacement Longer vehicle life  Improved vehicle storage  Improved preventative maintenance  Vehicle wash Improved salt storage  Economies of scale for bulk purchase  Opportunity to use additives
  25. 25. PUBLIC PERCEPTIONDiscuss Design Solutions Analyze benefits of new build vs. renovation Show how effective design reduced space needs  Maneuvering space vs. additional doors  Double use of space  Lunch /training/public meeting room  Demonstrate knowledge of effective records storage  Box vs. electronic storage Building material choices  Lifecycle cost analysis  Benefits of green design
  26. 26. Ontario County Maintenance Facility
  27. 27. Watertown Maintenance & Operations Facility
  28. 28. PUBLIC PERCEPTION Bottom line message to communicate We have developed the mostcost-effective solution to solve the problem
  29. 29. PUBLIC PERCEPTIONAdditional benefits Environmental Issues  Inadequate storm water management  Leaking fuel storage  Asbestos/mold issues Worker safety  Structure issues  Maneuvering of equipment  Air quality Image of DPW
  30. 30. FINANCE We can’t afford it! How will we find funding?
  31. 31. FINANCE Estimate $ savings to be realized by building a new facility – including avoided costs Compare to cost of financing a new facility
  32. 32. FINANCEOpportunities for financing Shared facilities – other sources of funding  Transit operations, other municipalities Public Private Partnerships “In sourcing”  Provide vehicle maintenance to other agencies  Senior transit  Schools  Other municipalities
  33. 33. FINANCE Benefits of shared facility fundingOntario County CATS/DPW Maintenance Facility Cost Allocations Category Federal County State Total Transit $0.40M $0.05M $0.05M $0.50M - Bus Storage - CATS Mgr. & Dispatch - CATS Parts DPW - $0.80M - $0.80M Shared Spaces $3.10M $3.15M $0.35M $6.60M - Vehicle Wash - Fueling - Building Spaces - Equipment TOTAL $3.50M $4.00M $0.40M $7.9M
  34. 34. FINANCEPursue grant opportunities NYSERDA Grants and Incentives New York Utility Incentives Environmental Protection Agency (EPA) Grant Programs Department of Energy (DOE) Grants New York State Environmental Facilities Corporation Grants and Incentives