NYS County Highway Superintendents           Association      Summer Conference      Asset Management Data Collection, Pri...
Course Outline             ObjectivePresent a method of keeping track of maintenance & repair needs and to   develop a doc...
5 Core Questions to Asset            Management1. What is the current state of my assets?2. What is my required “sustainab...
5 Core Questions to Asset              Management1. What is the current state of my assets?   •   What do I own ?   •   Wh...
Question #1What is the Current State of My Assets ?             What do I Own ?• Roadways
Question #1What is the Current State of My Assets ?             What do I Own ?• Roadways
Question #1    What is the Current State of My Assets ?                     What do I Own ?•    Roadways – Roadside Area, ...
Question #1  What is the Current State of My Assets ?Minnewaska State Park Preserve and         Mohonk Preserve  Carriage ...
Question #1  What is the Current State of My Assets ?Minnewaska State Park Preserve and         Mohonk Preserve    •   Loc...
Question #1  What is the Current State of My Assets ?Minnewaska State Park Preserve and         Mohonk Preserve        Ass...
Question #1  What is the Current State of My Assets ?Minnewaska State Park Preserve and         Mohonk Preserve • What do ...
Question #1What is the Current State of My Assets ?   Locate, Document, and Rate Assets• Photograph and Locate With GPS
Question #1What is the Current State of My Assets ?• Photograph and Locate all Assets                                Narro...
Question #1What is the Current State of My Assets ?• Photograph and Locate all Assets
Question #1What is the Current State of My Assets ?• Photograph and Locate all Assets
Question #1What is the Current State of My Assets ?• Photograph and Locate all Assets
Question #1What is the Current State of My Assets ?• Photograph and Locate all Assets
Question #1What is the Current State of My Assets ?• Photograph and Locate all Assets  •   1800+ photographs  •   Averaged...
Standardized Condition Ratings                    Must Be Consistent
Standardized Condition Ratings
Standardized Condition Ratings
Standardized Condition Ratings
Standardized Condition Ratings
PDH Question # 1                   True or False     Descriptions of Assets must be Consistent to       Sustain a Long Ter...
Standardized Condition RatingsAssign Colors to Represent Condition Ratings      Easily Recognized in GIS Format           ...
Question #1             Basic GIS Program – ARC MapWhat is the Current State ofDatabases             Program and Link My A...
Question #1             Basic GIS Program – ARC MapWhat is the Current State ofDatabases             Program and Link My A...
Question #1What is the Current State of My Assets ?
Question #1What is the Current State of My Assets ?
Question #1What is the Current State of My Assets ?
Question #1What is the Turn on theStateShowing Assets ?            Current Layer of My Culverts
Turn on the Layer Showing Rock Walls
Click on a Wall
Road Condition Example
Road Condition Example“Click” on the Road
Road Name            Stationing
Road Condition Example“Click” on Photo Point
Standardized Condition Ratings            Bridges
Standardized Condition Ratings            Bridges
Updating Conditions       Simple Procedure•   Print out Sheet from Excel•   Take to the Field - Condition Sheets•   Use St...
Updating Conditions                      File Name                           &                       Location
Updating Conditions       Photographs               08/21/2009•     Basic Programs•     Photoshop Elements - $80•     Eith...
Updating Conditions        Photographs              08/21/2009•     Basic Programs•     Photoshop Elements - $80•     Eith...
Question #1What is the Current State of My Assets ?  • What do I own ?  • Where is it ?  • What condition is it in ?  • Wh...
Maintenance and RepairMinnewaska State Park Preserve &        Mohonk Preserve•   Reasonably detailed explanation•   Histor...
Maintenance and Repair
Maintenance and RepairDetermine what work can be performed        with equipment already available•       Equipment Owned,...
Maintenance and Repair     Equipment Lists
Maintenance and Repair     Equipment Costs
Maintenance and Repair      Labor Costs
Maintenance and RepairUsing Excel Spreadsheets•   Labor Cost•   Material Cost•   Equipment Cost•   Fuel Costs•   Construct...
Maintenance and Repair
Maintenance and RepairNote: Bridge and Retaining Wall Needs were handled       on an individual basis
Maintenance and Repair
Maintenance and Repair
Back to the Beginning Review    What is the Current State of My Assets ?                     What do I Own ?•    Roadways ...
Back to the Beginning ReviewWhat is the Current State of My Assets ?                 What do I Own ?Complete Package and G...
Asset Management Core                    Question #2    What is my required “sustainable” level of service?•    What is th...
Asset Management Core                    Question #3    Which assets are critical to sustained performance?•   How can it ...
PDH Question # 2                   True or False    Identifying Critical Assets is part of              Risk Management   ...
PDH Question # 2.5                 True or False Media Reporters Frequently “Get it Right”                     False
Asset Management Core               Question #4What are my minimum life cycle costs?•   Maintenance Minimums?•   Equipment...
Asset Management Core              Question #5What is my best long-term funding strategy?•   Capital rehabilitation•   Cap...
PDH Question # 3        Which is NOT one of the 5 Core Questions                  of Asset Management   1. What is the cur...
PDH Question # 3        Which is NOT one of the 5 Core Questions                  of Asset Management   1. What is the cur...
PDH Question # 4                   True or False       An Asset Management Process includes       Wisdom, Knowledge, Infor...
Questions? Contact InformationTom Baird, P.E., CPESC, CESSWI   Barton and Loguidice, P.C.         10 Airline Drive        ...
Accident Prediction Modelhttp://www.tfhrc.gov/safety/pubs/99207/index.htm                                                 ...
Crash Reduction Factorshttp://safety.fhwa.dot.gov/tools/crf/resources/fhwasa08011/                                        ...
Accident Prediction Model  • FHWA-RD-99-207http://www.tfhrc.gov/safety/pubs/99207/index.htm  • Rural two-lane highways  • ...
Accident Prediction ModelNBR = Base Accident RateNBR = ADT x L x 365    (Units = accidents/year)       106 x e0.4865NRS = ...
Accident Modification Factors•   Lane Width•   Shoulder Width/Type•   Roadside Hazard Rating•   Driveway Density•   Horizo...
Project Example         Washington County Road 42Look at expected accident rate before and after                 improveme...
Project Needs              Safety Improvements Needed                   Accident Analysis               June 1, 1999 throu...
Washington CR 42• NBR base rate calculation  • ADT = 3,965 vehicles/day ETC (2007)  • L = 0.25 mile (1300 ft)  • NBR = 396...
AMF1 – Lane Width                    Source: FHWA
AMF1 – Lane WidthCR 42 – ADT = 3,965 veh/day                            Before           AfterLane Width                 1...
CR 42 Expected Accident Rate   Accident Modification Factor    Before   After1 – Lane Width                      1.03    1...
AMF2 – Shoulder Width/TypeCR 42 – ADT = 3,965 veh/day               Before          AfterShoulder Width 2 feet         4 f...
Adding Paved Shoulder       AMF = 1.50                   AMF = 1.15If Shoulder = 4’ Paved + 4’ Grass     AMF = 0.92      I...
CR 42 Expected Accident Rate   Accident Modification Factor    Before   After1 – Lane Width                      1.03    1...
AMF3 – Roadside Hazard Rating• Base/assumed value = 3• Depends on slopes, clear zone, etc.• Rating 1 to 7, 1 = Best case  ...
AMF3 – Roadside Hazard RatingExamples:        RHR=1
AMF3 – Roadside Hazard RatingExamples:        RHR=3
AMF3 – Roadside Hazard RatingExamples:        RHR= 6 and 7
AMF3 – Roadside Hazard RatingExamples:        RHR= ??
Clear Zone
Clear Zone10% to 20% of fixed object accidents are in           Repeat Locations
Clear Zone10% to 20% of fixed object accidents are in            Repeat Locations
AMF3 – Roadside Hazard RatingCR 42                 Before         AfterRHR                5              1Convert to AMFAM...
CR 42 Expected Accident Rate   Accident Modification Factor    Before   After1 – Lane Width                      1.03    1...
CR 42 Expected Accident RateNBR = Base Accident Rate = 0.219 acc/yearNRS = NBR x {AMF1 x AMF2 x AMF3…x AMF9}NRS = Expected...
CR 42 Comparison       Actual Accident Rate  • Total of 10 accidents in 3 years        • 2 non-intersection-related       ...
Questions? Contact InformationTom Baird, P.E., CPESC, CESSWI   Barton and Loguidice, P.C.         10 Airline Drive        ...
Asset Management - Data Collection, Prioritization, Estimating, Funding
Asset Management - Data Collection, Prioritization, Estimating, Funding
Asset Management - Data Collection, Prioritization, Estimating, Funding
Asset Management - Data Collection, Prioritization, Estimating, Funding
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Asset Management - Data Collection, Prioritization, Estimating, Funding

  1. 1. NYS County Highway Superintendents Association Summer Conference Asset Management Data Collection, Prioritization, Estimating, Funding August 29, 2011
  2. 2. Course Outline ObjectivePresent a method of keeping track of maintenance & repair needs and to develop a documented plan for addressing these needs
  3. 3. 5 Core Questions to Asset Management1. What is the current state of my assets?2. What is my required “sustainable” level of service?3. Which assets are critical to sustained performance?4. What are my minimum life cycle costs?5. What is my best long-term funding strategy?
  4. 4. 5 Core Questions to Asset Management1. What is the current state of my assets? • What do I own ? • Where is it ? • What condition is it in ? • What are the Maintenance Needs/Costs ? • What is the Replacement or Repair Cost ?
  5. 5. Question #1What is the Current State of My Assets ? What do I Own ?• Roadways
  6. 6. Question #1What is the Current State of My Assets ? What do I Own ?• Roadways
  7. 7. Question #1 What is the Current State of My Assets ? What do I Own ?• Roadways – Roadside Area, Vegetation, Trees• Bridges• Culverts – Other Drainage• Guiderail• Signs• Traffic Signals• Retaining Walls• Equipment - Trucks, Plows, Computers, Heavy Equip.• Buildings – Office, Garages, Salt Sheds
  8. 8. Question #1 What is the Current State of My Assets ?Minnewaska State Park Preserve and Mohonk Preserve Carriage Road Restoration and Maintenance Manual And GIS database NYS OPRHP Palisades Interstate Park Commission
  9. 9. Question #1 What is the Current State of My Assets ?Minnewaska State Park Preserve and Mohonk Preserve • Locate Assets • Assess Condition and Needs • Design Repairs • Recommend Maintenance - type, interval, etc. • Inventory their Equipment and Materials • Obtain local rental, lease, and purchase costs • Specify materials, locate sources, & costs • Design interactive GIS System • User Friendly and Dynamic • User Manual and Electronic Data deliverable
  10. 10. Question #1 What is the Current State of My Assets ?Minnewaska State Park Preserve and Mohonk Preserve Assets: • Roads (65 miles) • Culverts • Ditches, Swales, Drainage • Retaining Walls Same as a Typical • Vegetative Clearing Rural Highway System • Bridges • Guide Rail (boulders) • Equipment, Vehicles
  11. 11. Question #1 What is the Current State of My Assets ?Minnewaska State Park Preserve and Mohonk Preserve • What do I own ? • Where is it ? • What condition is it in ?
  12. 12. Question #1What is the Current State of My Assets ? Locate, Document, and Rate Assets• Photograph and Locate With GPS
  13. 13. Question #1What is the Current State of My Assets ?• Photograph and Locate all Assets Narrow Roads Brush Vegetation Truck not Practical Rented a “Gator”
  14. 14. Question #1What is the Current State of My Assets ?• Photograph and Locate all Assets
  15. 15. Question #1What is the Current State of My Assets ?• Photograph and Locate all Assets
  16. 16. Question #1What is the Current State of My Assets ?• Photograph and Locate all Assets
  17. 17. Question #1What is the Current State of My Assets ?• Photograph and Locate all Assets
  18. 18. Question #1What is the Current State of My Assets ?• Photograph and Locate all Assets • 1800+ photographs • Averaged 4.5 miles per day • Coordinates recorded for each Photo • Entered into a GIS database • Coordinated with Road Locations on NYS Coordinates • Link pictures to the GIS Points
  19. 19. Standardized Condition Ratings Must Be Consistent
  20. 20. Standardized Condition Ratings
  21. 21. Standardized Condition Ratings
  22. 22. Standardized Condition Ratings
  23. 23. Standardized Condition Ratings
  24. 24. PDH Question # 1 True or False Descriptions of Assets must be Consistent to Sustain a Long Term Management Strategy True
  25. 25. Standardized Condition RatingsAssign Colors to Represent Condition Ratings Easily Recognized in GIS Format On Data Sheets When looking at big picture views
  26. 26. Question #1 Basic GIS Program – ARC MapWhat is the Current State ofDatabases Program and Link My Assets ?
  27. 27. Question #1 Basic GIS Program – ARC MapWhat is the Current State ofDatabases Program and Link My Assets ?
  28. 28. Question #1What is the Current State of My Assets ?
  29. 29. Question #1What is the Current State of My Assets ?
  30. 30. Question #1What is the Current State of My Assets ?
  31. 31. Question #1What is the Turn on theStateShowing Assets ? Current Layer of My Culverts
  32. 32. Turn on the Layer Showing Rock Walls
  33. 33. Click on a Wall
  34. 34. Road Condition Example
  35. 35. Road Condition Example“Click” on the Road
  36. 36. Road Name Stationing
  37. 37. Road Condition Example“Click” on Photo Point
  38. 38. Standardized Condition Ratings Bridges
  39. 39. Standardized Condition Ratings Bridges
  40. 40. Updating Conditions Simple Procedure• Print out Sheet from Excel• Take to the Field - Condition Sheets• Use Standardized Rating System• Take Digital Photos (GPS optional)• Mark it up• Edit in Excel just like a spreadsheet• Markup to GIS person• Photograph Updates - Basic Program
  41. 41. Updating Conditions File Name & Location
  42. 42. Updating Conditions Photographs 08/21/2009• Basic Programs• Photoshop Elements - $80• Either Replace or Merge Photo Update Example Recommend Merging Photos Easy to document even the Keeps Photo Records Simple smallest of rehab tasks
  43. 43. Updating Conditions Photographs 08/21/2009• Basic Programs• Photoshop Elements - $80• Either Replace or Merge Recommend Merging Photos Keeps Photo Records Simple Easy to document even the smallest of rehab tasks 08/21/2011
  44. 44. Question #1What is the Current State of My Assets ? • What do I own ? • Where is it ? • What condition is it in ? • What are the Maintenance Needs/Costs ? • What is the Replacement or Repair Cost ?
  45. 45. Maintenance and RepairMinnewaska State Park Preserve & Mohonk Preserve• Reasonably detailed explanation• Historic Importance and• Part time workers• Volunteers• Consistency in Appearance• Inexperience with type of work• Proven methods from other Parks
  46. 46. Maintenance and Repair
  47. 47. Maintenance and RepairDetermine what work can be performed with equipment already available• Equipment Owned, Condition• Equipment Shared Determine what equipment is needed that is not owned or shared • Rental, Leasing, Locations • Capital Investments, $$$$
  48. 48. Maintenance and Repair Equipment Lists
  49. 49. Maintenance and Repair Equipment Costs
  50. 50. Maintenance and Repair Labor Costs
  51. 51. Maintenance and RepairUsing Excel Spreadsheets• Labor Cost• Material Cost• Equipment Cost• Fuel Costs• Construction TimeUnit Costs Determined ForEach Operation
  52. 52. Maintenance and Repair
  53. 53. Maintenance and RepairNote: Bridge and Retaining Wall Needs were handled on an individual basis
  54. 54. Maintenance and Repair
  55. 55. Maintenance and Repair
  56. 56. Back to the Beginning Review What is the Current State of My Assets ? What do I Own ?• Roadways – Roadside Area, Vegetation, Trees• Bridges• Culverts – Other Drainage• Guiderail• Signs• Traffic Signals• Retaining Walls• Equipment - Trucks, Plows, Computers• Buildings – Office, Garages, Salt Sheds
  57. 57. Back to the Beginning ReviewWhat is the Current State of My Assets ? What do I Own ?Complete Package and GIS database Extremely Flexible
  58. 58. Asset Management Core Question #2 What is my required “sustainable” level of service?• What is the demand for services ?• When is service not functional ?• What is required by Regulations, Standards?• What is the actual performance ?• What is the Public Image?
  59. 59. Asset Management Core Question #3 Which assets are critical to sustained performance?• How can it fail ?• What is the likelihood of failure ?• What does it cost to repair ?• What are the consequences of failure ?• Can it remain an asset until complete failure ? An Extension of Risk Management
  60. 60. PDH Question # 2 True or False Identifying Critical Assets is part of Risk Management True
  61. 61. PDH Question # 2.5 True or False Media Reporters Frequently “Get it Right” False
  62. 62. Asset Management Core Question #4What are my minimum life cycle costs?• Maintenance Minimums?• Equipment - Lease, Rent, Purchase?• Paving Program ?• Dealing with Escalation of Costs ?
  63. 63. Asset Management Core Question #5What is my best long-term funding strategy?• Capital rehabilitation• Capital replacement• Changes to operating procedures• Changes to maintenance procedures• Demand management• Reduction of level(s) of service• Improvement in response or recovery
  64. 64. PDH Question # 3 Which is NOT one of the 5 Core Questions of Asset Management 1. What is the current state of my assets ? 2. What is my required “sustainable” level of service ? 3. Which assets are critical to sustained performance ? 4. What is my best long-term funding strategy ? 5. What brand of coffee should we use in the office ? 6. What are my minimum life cycle costs ?
  65. 65. PDH Question # 3 Which is NOT one of the 5 Core Questions of Asset Management 1. What is the current state of my assets ? 2. What is my required “sustainable” level of service ? 3. Which assets are critical to sustained performance ? 4. What is my best long-term funding strategy ? 5. What brand of coffee should we use in the office ? 6. What are my minimum life cycle costs ?
  66. 66. PDH Question # 4 True or False An Asset Management Process includes Wisdom, Knowledge, Information, Data True
  67. 67. Questions? Contact InformationTom Baird, P.E., CPESC, CESSWI Barton and Loguidice, P.C. 10 Airline Drive Albany, NY 12205 (518) 218 -1801 tbaird@bartonandloguidice.com
  68. 68. Accident Prediction Modelhttp://www.tfhrc.gov/safety/pubs/99207/index.htm Source: FHWA, 2000
  69. 69. Crash Reduction Factorshttp://safety.fhwa.dot.gov/tools/crf/resources/fhwasa08011/ Source: FHWA
  70. 70. Accident Prediction Model • FHWA-RD-99-207http://www.tfhrc.gov/safety/pubs/99207/index.htm • Rural two-lane highways • Based on: • Historical accident data • Regression analyses • Before/After studies • Expert judgments by panel of engineers • Two major components: • Base accident rate • Accident Modification Factors (AMF) Source: FHWA, 2000
  71. 71. Accident Prediction ModelNBR = Base Accident RateNBR = ADT x L x 365 (Units = accidents/year) 106 x e0.4865NRS = Expected Accident RateNRS = NBR x {AMF1 x AMF2 x AMF3… x AMF9} Source: FHWA
  72. 72. Accident Modification Factors• Lane Width• Shoulder Width/Type• Roadside Hazard Rating• Driveway Density• Horizontal Curvature• Superelevation Deficiency• Vertical Curvature/Grade• Two-way left turn lanes• Passing lane/short 4-lane sections Source: FHWA
  73. 73. Project Example Washington County Road 42Look at expected accident rate before and after improvements
  74. 74. Project Needs Safety Improvements Needed Accident Analysis June 1, 1999 through May 21, 2001 Location More Than 3.8 XCR 42/East/ 1.36 MahaffyStatewide 0.35 Average 1.0 2.0 Accidents Per Million Entry Vehicles
  75. 75. Washington CR 42• NBR base rate calculation • ADT = 3,965 vehicles/day ETC (2007) • L = 0.25 mile (1300 ft) • NBR = 3965 x 0.25 x 365 106 x e0.4865 = 0.219 accidents per year (non- intersection-related) for entire segment
  76. 76. AMF1 – Lane Width Source: FHWA
  77. 77. AMF1 – Lane WidthCR 42 – ADT = 3,965 veh/day Before AfterLane Width 11 feet 12 feetAMFchart 1.05 1.00Adjustment (50%)Accounts for AccidentDistribution by LaneAMF1 1.03 1.00
  78. 78. CR 42 Expected Accident Rate Accident Modification Factor Before After1 – Lane Width 1.03 1.002 – Shoulder Width/Type3 – Roadside Hazard Rating4 – Driveway Density5 – Horizontal Curvature6 – Superelevation Deficiency7 – Vertical Curvature/Grade8 – Two-way Left Turn Lanes9 – Passing Lane/4-lane sections AMF1xAMF2…xAMF9 --- ---
  79. 79. AMF2 – Shoulder Width/TypeCR 42 – ADT = 3,965 veh/day Before AfterShoulder Width 2 feet 4 feetAMFwidth 1.30 1.15Shoulder Type Composite PavedAMFtype 1.02 1.00Adjustment 50%AMF2 1.16 1.08
  80. 80. Adding Paved Shoulder AMF = 1.50 AMF = 1.15If Shoulder = 4’ Paved + 4’ Grass AMF = 0.92 If Shoulder = 8’ Paved AMF = 0.87
  81. 81. CR 42 Expected Accident Rate Accident Modification Factor Before After1 – Lane Width 1.03 1.002 – Shoulder Width/Type 1.16 1.083 – Roadside Hazard Rating4 – Driveway Density5 – Horizontal Curvature6 – Superelevation Deficiency7 – Vertical Curvature/Grade8 – Two-way Left Turn Lanes9 – Passing Lane/4-lane sections AMF1xAMF2…xAMF9 --- ---
  82. 82. AMF3 – Roadside Hazard Rating• Base/assumed value = 3• Depends on slopes, clear zone, etc.• Rating 1 to 7, 1 = Best case Source: FHWA
  83. 83. AMF3 – Roadside Hazard RatingExamples: RHR=1
  84. 84. AMF3 – Roadside Hazard RatingExamples: RHR=3
  85. 85. AMF3 – Roadside Hazard RatingExamples: RHR= 6 and 7
  86. 86. AMF3 – Roadside Hazard RatingExamples: RHR= ??
  87. 87. Clear Zone
  88. 88. Clear Zone10% to 20% of fixed object accidents are in Repeat Locations
  89. 89. Clear Zone10% to 20% of fixed object accidents are in Repeat Locations
  90. 90. AMF3 – Roadside Hazard RatingCR 42 Before AfterRHR 5 1Convert to AMFAMF3 1.14 0.875
  91. 91. CR 42 Expected Accident Rate Accident Modification Factor Before After1 – Lane Width 1.03 1.002 – Shoulder Width/Type 1.16 1.083 – Roadside Hazard Rating 1.14 0.8754 – Driveway Density 1.18 1.185 – Horizontal Curvature 1.44 1.166 – Superelevation Deficiency 1.06 1.007 – Vertical Curvature/Grade 1.11 1.088 – Two-way Left Turn Lanes 1.00 1.009 – Passing Lane/4-lane sections 1.00 1.00 AMF1 x AMF2…x AMF9 = 2.72 1.40
  92. 92. CR 42 Expected Accident RateNBR = Base Accident Rate = 0.219 acc/yearNRS = NBR x {AMF1 x AMF2 x AMF3…x AMF9}NRS = Expected Accident Rate Before After NRS (accidents/year) 0.60 0.31Our Improvements Are expected to reduce the number of accidents by 48%
  93. 93. CR 42 Comparison Actual Accident Rate • Total of 10 accidents in 3 years • 2 non-intersection-related • 2 accidents/3 years 0.67 acc/yearNo-Build Condition Predicted ActualNRS (accidents/year) 0.60 0.67
  94. 94. Questions? Contact InformationTom Baird, P.E., CPESC, CESSWI Barton and Loguidice, P.C. 10 Airline Drive Albany, NY 12205 (518) 218 -1801 tbaird@bartonandloguidice.com

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