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Getting Comfortable with General Evaluations

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Getting Comfortable with General Evaluations

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If you are not sure how to deliver a General Evaluation during a Toastmaster meeting, this will help you figure out what to think about and how to go about evaluating the meeting.

If you are not sure how to deliver a General Evaluation during a Toastmaster meeting, this will help you figure out what to think about and how to go about evaluating the meeting.

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Getting Comfortable with General Evaluations

  1. 1. Getting Comfortable with General Evaluations By Matthew Ownby, DTM July 23, 2017
  2. 2. Little Bit About Me • Toastmaster since 1998, Freshmen year in College • Been a Member of Clubs from Johnson Space Center club to Tokyo Ronpyo and a lot in between • DTM • Placed in District Evaluation Contest both in the US and Japan • Lived in Japan for more than 13 years • Married to a Toastmaster for more than 5 happy years
  3. 3. Ever Had These Concerns? • I don`t know what to say • I don`t have anything to say • I have no very little experience, what could I say? • It is hard to find improvement points for evaluators • It is hard to organize what to say • Etc. If you have any other concerns please write it in the chat.
  4. 4. The MAIN Concern I don`t know what to say
  5. 5. Why have a General Evaluator?
  6. 6. Why have a General Evaluator? Please Write Down 3 possible reasons
  7. 7. Why have a General Evaluator? • Provide Constructive Feedback to all role takers • Provide Constructive Feedback for all other aspects of the meeting • To help all members create a better meeting the next time • To help encourage all members create a mutually supportive and learning environment (i.e. fulfill the club`s mission) • To help the club increase member satisfaction and meeting value
  8. 8. HOW do we do a General Evaluation?
  9. 9. You need a criteria!
  10. 10. HOW do we find a good criteria?
  11. 11. First, Two Things
  12. 12. What does an ideal meeting look like?
  13. 13. •How does it start? •What do the role takers say? •How are the table topics? •How are the speeches? •How are the evaluations? •How is the audience response? •How do the members interact? •Etc.
  14. 14. That is one source of criteria
  15. 15. Second, Look at “About Your Club” section
  16. 16. That is another source of criteria
  17. 17. Let`s Make Our Criteria
  18. 18. Example: The Timer Clear and concise explanation of the timing rules Includes reasons why the timing rule are important Signal is easy to see Gently remind the TM if he or she forgets Add some fun, excitement or humor to the meeting (optional)
  19. 19. Example: The Timer What you might say… Two things (at most): 1 Good point 1 Improvement point “TM Suzuki did a great job explaining the timing rules. She clearly stated the different times and showed the cards in her explanation.” “On the other hand, I wished She also mention why we have timing rules. In my opinion, time is a very valuable resource. If we go over time we “steal” other people`s valuable time. So, we should treat everyone's time with respect.”
  20. 20. Write the Criteria • Meeting Time • Timer • Toastmaster of the Morning/Day/Evening • Ah Counter and or Grammarian • Vote Counter • Table Topics Master • Evaluators • Etc.
  21. 21. Evaluating Evaluators is HARD. What should I do?
  22. 22. What makes a good Evaluation?
  23. 23. What makes a good Evaluation? Write down as many things as you can.
  24. 24. Still not sure?
  25. 25. Have a Simple Checklist Have simple phrase for each • One for the good job • One for needs improvement
  26. 26. Go to the Next Level
  27. 27. Check Levels Level 1: Work was done Level 2: Added understanding Level 3: Inspire all members to go to an even higher level than before
  28. 28. What about time?
  29. 29. Approximately Half to Evaluations Half to the Rest
  30. 30. • Use your criteria and checklist • Prioritize your points • Summarize your three most important things
  31. 31. Finally…
  32. 32. • Why is General Evaluation important? • What is your Ideal Meeting • And…
  33. 33. • Share what you learned with fellow club members

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