North American Menopause Society 23rd Annual Meeting

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North American Menopause Society 23rd Annual Meeting

  1. 1. eXHibit PrOsPectUs 23rd ANNUAL MEETINGEXHIBIT PROSPECTUS23rd ANNUAL MEETINGGaylord Palms HotelOrlando, FloridaOctober 3–6, 2012 Gaylord Palms Hotel ORLANDO OctOber 3–6, 2012
  2. 2. NAMS 23rd Annual MeetingOctober 3–6, 2012 • Gaylord Palms Hotel • Orlando, FloridaThe North American Menopause Society (NAMS) is North expert faculty presentations on the latest research andAmerica’s leading scientific organization dedicated to interpretations of findings for clinical application. Overpromoting the health and quality of life of women through 1,500 healthcare professionals are expected to attend,an understanding of menopause and healthy aging. representing the key medical thought leaders, decisionNAMS is also the preeminent resource on all aspects of makers, and educators in their respective fields.menopause for both healthcare providers and the public.Its multidisciplinary membership of nearly 2,000 leaders Past meeting evaluations indicate that participantsin the field—including clinical and basic science experts consider the commercial exhibits to be an integral part offrom medicine, nursing, sociology, psychology, nutrition, the meeting, complementing their learning experience.anthropology, epidemiology, pharmacy, and education— The NAMS Exhibit Hall is one of the best attended ofreflects the optimal approach to the care of women as all exhibit opportunities in women’s health care, andthey reach menopause and beyond. dedicated exhibit time has even been increased from previous meetings. Don’t miss this unique opportunityThe NAMS Board of Trustees and the 2012 Scientific to meet and interact with this highly sought-after andProgram Committee invite you to exhibit at the NAMS influential audience—often only reachable at the NAMS23rd Annual Meeting. The meeting promises to deliver Annual Meeting.a comprehensive scientific program. Included will be NAMS 2011 Membership Demographics Nurse Practitioners (12%) Physicians (70%) Researchers (3%) Nurses (4%) All Others (11%)2
  3. 3. Why Should You Exhibit at NAMS?• Population Demographics • Value Menopause affects every woman who reaches her midlife years. Exhibiting is cost-effective. Space rates are competitive with other While the average age at menopause in North America is 51, healthcare meetings, with no increase in booth prices for 2012. menopause-related changes can start as early as a woman’s An Exhibit Guide listing companies and contact information is 30s and extend through the rest of her life. Not only are an provided on-site to attendees—providing a useful reference after unprecedented number of women reaching menopause—about the meeting. Exhibiting companies also receive three complimentary 6,000 each day in the United States alone—but women are living full registrations per 10’ x 10’ booth so their representatives longer than ever. This makes menopausal health matter more than can participate in the entire NAMS Meeting (including all food ever before, in terms of both quality of life and the important effects functions)—valued at over $2,000! menopause has on common conditions of later life, especially osteoporosis and heart disease. • Dedicated Time and Increased Traffic• Education NAMS offers unopposed, dedicated Exhibit Hall time throughout the As women demand accurate information, and with the scope of meeting, allowing ample time for attendees to visit the exhibits. The menopause being so broad, healthcare providers are challenged Thursday evening reception, as well as the Thursday and Friday to digest the vast amount of scientific data appearing daily and morning and afternoon refreshment breaks, are all located within to interpret the findings into practical information that can benefit the Exhibit Hall, helping to increase Hall traffic. them in their professional practices. It is critical that healthcare providers are also informed about new and improving technologies, • Convenience equipment, products, and services in the field of menopause. That The Gaylord Palms Hotel, the site of the Society’s 23rd Annual information can be found within the commercial exhibits at the Meeting, is just 20 minutes from Orlando International airport. NAMS Annual Meeting. Gaylord Palms Hotel is located just 1.5 miles from the front gate of Walt Disney World® and in close proximity to other Orlando theme• Audience parks. All sessions and the Exhibit Hall are located within the hotel. The meeting provides an opportunity for you to network with today’s power players in the diverse field of menopause management. NAMS meeting attendees are an eager, receptive, and informed audience from every region of the country and around the world. 2011 Annual Meeting Attendees by Geographic Location You’ll hear firsthand from top clinicians and Meeting Location: Washington, DC (★) researchers regarding their requirements and Midwest (17%) concerns so you can provide them with the best options. You’ll also be able to build rapport Northeast (20%) and expand existing relationships by meeting with your current and potential customers. West (11%) Mid-Atlantic (15%)• Recognition South (9%) Exhibiting at the NAMS Annual Meeting can build recognition of your company and Southwest (5%) awareness of your products. It’s the ideal forum for showcasing your products and services to USA (77%) healthcare providers, many of whom can be Canada (7%) • Mexico (2%) Other International (14%) reached only at this meeting.
  4. 4. NAMS Exhibit Rates Contract Contract Assignment of Space and payment and payment Applications must be received by June 15, 2012, to be included in received by received after the initial round of booth assignments, and are subject to approval byBooth Size June 15, 2012 June 15, 2012 NAMS. Priority space assignment will be awarded to Premier Partners of the 2012 Annual Meeting as well as past supporters of the Society.10 x 10 $3,500 $3,850 First-round booth assignments will be made by July 1, 2012.10 x 20 $8,000 $8,800 Applications for space received after the initial space assignment10 x 30 $12,000 $13,200 date will have space allocated on a first-come, first-served basis. All applications must be submitted on the form enclosed on pages 9 and20 x 20 $21,000 $23,100 10. Primary consideration in the assignment of space to exhibitors shall be in the best interest of NAMS.20 x 30 $26,000 $28,600 NAMS may, at its discretion, accept or reject any application for space,Items included in the exhibit fee include pipe and drape, 7 x 44 and reserves the right to relocate or reassign exhibit booths at any timeidentification sign, 3 complimentary full meeting registrations per for the overall benefit of the meeting.10 x 10 exhibit space (allows access to all scientific sessions,evening receptions, and Supported Plenary Symposia), 24-hour Payment Schedulesecurity, and product/service listing in the Exhibit Guide included in A 50% deposit is due with contracts received by June 15, 2012.the Meeting Program distributed on-site to all attendees. Notification of booth assignments and balances due will be sent by July 1, 2012. Full payment is due by August 31, 2012. Contracts received after June 15, 2012, must be accompanied by payment in full. If payment is not received by August 31, 2012, no recognition in printed materials will be available to the exhibitor. If payment is not received by Exhibit Hours October 1, 2012, exhibitors will not be permitted to display their booth in the Exhibit Hall. Booths must be staffed when the Exhibit Hall is open during the hours listed below, Cancellation and Refund Policy including the evening reception. Written notice of cancellation received by NAMS before June 30, 2012, entitles an exhibitor to receive a refund of all fees paid less a 10% Wednesday, October 3 processing fee of total booth space reserved. If space is reduced, the 8:00 am – 5:00 pm Exhibit Move-In net reduction of space will be treated as a cancellation of space. No refunds will be made for cancellations received after June 30, 2012. Thursday, October 4 NAMS reserves the right to resell any cancelled space without 9:30 am – 11:30 am Exhibit Hall Open notification to the cancelling party. 1:00 pm – 3:30 pm Exhibit Hall Open 6:00 pm – 7:00 pm In-Hall Reception Friday, October 5 9:30 am – 12:00 Noon Exhibit Hall Open 1:30 pm – 3:00 pm Exhibit Hall Open 3:00 pm – Midnight Move-Out4
  5. 5. NAMS 2012 Exhibit Hall Floor Planoctober 3–6, 2012 • Gaylord palms hotelThe NAMS Annual Meeting continues its successful tradition of holdingall scientific sessions and exhibits in one single hotel. The Exhibit For more information, contact:Hall is conveniently located within the meeting hotel, directly next to Elizabeth K. Slogar, Operations Managerthe Poster Session, allowing attendees to easily access and visit the The North American Menopause SocietyExhibit Hall throughout the course of the meeting. All refreshment Phone: 440/442-7697, Fax: 440/442-2660breaks are located within the Exhibit Hall, encouraging greater Email: elizabeth@menopause.orgattendance. 5
  6. 6. Important NAMS Exhibit InformationBooth Staffing Standard Booth EquipmentAs a courtesy to meeting attendees and fellow exhibitors, exhibits must Each standard booth includes an 8 high back drape and 3 highbe staffed and operational at all times when the Exhibit Hall is officially side drape. An exhibit identification sign (7 x 44) displays theopen, including during the evening reception (see Exhibit Hours, page company name.4). Any exhibitor vacating a booth before the closing of each day mayjeopardize future participation. Carpeting and In-House Services The Exhibit Hall is not carpeted. Exhibitors will be responsible forExhibitor Registration Procedure carpeting their space. Electrical services are available throughoutAdmittance to the Exhibit Hall or scientific sessions will be by badge the hall.only. A badge can be obtained only by registering with NAMS. Allexhibitors must wear the appropriate badge as issued by NAMS. Exhibit SpecificationsExhibitor Registration Forms will be distributed in advance of the All exhibits must be freestanding and self-supporting. Linearmeeting. NAMS requests that all forms be completed in advance configurations may not be designed to obstruct the view of nearbyas preregistration will greatly expedite the registration process. booths or to block exits or doorways. All display fixtures over 4 in heightExhibitor badges provide company representatives with admittance and placed within 10 of an adjoining exhibit must be confined to thatto not only the Exhibit Hall, but also the General Session, Supported area of the exhibitor’s space that is at least 5 from the aisle line. ThePlenary Symposia, and all food and social events. In addition to the height limit for all displays is 16. Hanging signs are not permitted. Nocomplimentary badges provided based on booth size, additional badges exceptions to these rules will be made.for bona fide company representatives may be purchased for a feeof $100 per badge. Each representative will be required to present a Official Service Contractorcompany business card in order to pick up a badge. Badges cannot be NAMS has designated GES as the official service contractor for thepicked up by colleagues. 2012 Annual Meeting.The NAMS Registration Desk will be open to assist registrants, Exhibitor-Appointed Contractorsincluding exhibitors, during the following times: Exhibitors may elect to use an exhibitor-appointed contractor. All contractors must adhere to all rules and regulations established by Tuesday, October 2 6:00 pm – 8:00 pm NAMS. Exhibitors will be held responsible for any violation of NAMS Wednesday, October 3 7:00 am – 7:00 pm policy. All exhibitors must forward a letter of intent to NAMS designating Thursday, October 4 7:00 am – 5:30 pm their contractor by August 19, 2012. Friday, October 5 7:00 am – 5:30 pm Saturday, October 6 7:00 am – 12:30 pm Security NAMS strives to protect exhibitors and their property by providingHotel Reservations general security for the Exhibit Hall on a 24-hour basis beginning withNAMS has secured a block of rooms at the Gaylord Palms Hotel, the move-in and continuing until all freight has been removed at the end oflocation of the meeting. Hotel reservation information will be distributed the meeting. NAMS will not, however, assume responsibility for theft,under separate cover to each exhibiting company. The Society requests damage, or loss of any kind.that all exhibitors stay in the meeting hotel.Dismantling and Tear Down Policy Program and Exhibitor Recognition The Exhibit Guide within the Meeting Program will be distributed on-siteAbsolutely no packing of equipment or literature or dismantling of to all attendees and exhibitors. In addition to featuring scientific contentexhibits will be permitted until 3:00 pm on Friday, October 5. Early and events, the program will recognize exhibiting companies paid in fullpacking or dismantling shall be considered a breach of the Exhibit as of August 31, 2012. Those companies who choose to sponsor anAgreement and may preclude future participation. event or provide an educational grant will receive further recognition.6
  7. 7. Sales and Order Taking Unauthorized SolicitationsTo help companies maximize their exhibiting opportunity, sales and No organization or their representatives may display, demonstrate,order taking are allowed on the exhibit floor unless prohibited by law. or distribute their products and/or services in any location otherAll transactions must be consistent with the professional nature of than in their designated exhibit booth. Displaying of promotionalthe meeting. It is the sole responsibility of the exhibiting company to advertisements, distribution of printed materials, and solicitation ofacquire any licenses or permits as may be required, and adhere to all orders outside the Exhibit Hall are strictly prohibited. Any violationssales tax issues, keeping in mind that regulations vary from state to should be reported to the NAMS staff located at the Registration Desk.state. NAMS reserves the right to restrict sales activities that it deemsinappropriate or unprofessional. Unofficial Social and Educational ActivitiesGiveaways, Celebrity Appearances, NAMS strongly discourages industry-sponsored activities at its AnnualBooth Activity Meeting that are not official NAMS offerings. Exhibiting companies mayGiveaways must be approved by NAMS before August 19, 2012. apply to NAMS for permission to hold their activities, provided they doPlease note that the NAMS logo is the exclusive property of NAMS not conflict with any NAMS event.and may not be used on any giveaway. Samples to be distributed willbe limited to items in the professional interests of the registrants. All Photography and Videotapingrequests for celebrity appearances in an exhibiting company’s booth The taking of photographs or videotaping at the NAMS Annual Meeting,must be submitted for approval to NAMS before August 19, 2012. other than by the official NAMS photographer, is strictly prohibited.Any company planning to have a celebrity appear in its booth must NAMS reserves the right to photograph or videotape an exhibit for usepurchase adequate booth space to house the celebrity, company in NAMS publications.representatives, and meeting attendees. No lines will be allowed toform in the aisles or in another exhibitor’s booth. Children For the protection of children and in order to maintain the scientificFood and Beverage nature of the exhibits, no children under the age of 18 (with theFood and/or beverage items may be distributed from an exhibitor’s exception of infants) will be allowed in the Exhibit Hall during showbooth upon prior approval by NAMS. Requests for approval must be hours. Strollers are not permitted in the Exhibit Hall at any time.submitted to NAMS before August 19, 2012. Mailing ListsFDA Regulations Rental of preregistration lists is not available.Exhibitors are reminded of the restrictions of the FDA on the promotionof investigational and preapproved drugs and devices. Accordingto the FDA, any mention of a product namethat is accompanied by information on usageand indications will be viewed as a productadvertisement and must comply with fulldisclosure requirements. Future NAMS Meetings October 9–12, 2013 • Gaylord Texan • Dallas, TXPublic RelationsDistribution of corporate press releases is October 15–18, 2014 • Gaylord National • Washington, DCpermitted in the NAMS Press Room for September 30–October 3, 2015 • Caesar’s Palace • Las Vegas, NVreleases approved in advance by NAMSbefore August 19, 2012. No solicitations toregistered press are permitted. 7
  8. 8. 2011 NAMS ExhibitorsAbbott Lilly USA, LLC Pharmavite LLCAscend Therapeutics, Inc. Menopause/Lippincott Williams Wilkins Teva Women’s HealthAzur Pharma, Inc. MiddlesexMD United States Army Healthcare RecruitingBioSante Pharmaceuticals, Inc. Myriad Genetic Laboratories, Inc. Upsher-Smith Laboratories, Inc.The Female Patient National Institute on Aging Warner Chilcotti-Health, Inc. Novo Nordisk, Inc. Watson Pharma, Inc.Laclede Inc. Novogyne PharmaceuticalsLil Drug Store Products, Inc. Pfizer Inc. Enhance Your Visibility If you want to increase your visibility with attendees, there’s no better way than sponsoring one or more of the following. Sponsorships are prominently acknowledged in all NAMS media outlets and within the Meeting Program. There are many sponsorship opportunities available. Here is a partial list: • Supported Plenary Symposia • Premier Partner of Annual Meeting • Advertising in NAMS Daily Meeting Newspaper • Insertion of Promotional Item in NAMS Preview Bag • Sponsorship of Abstracts on Disk • Opportunity to host Product Theaters in Exhibit Hall • Sponsorship of Relaxation Station in Exhibit Hall • Sponsorship of Lead Retrieval System in Exhibit Hall • Sponsorship of Exercise Sessions • Sponsorship of the Webcast of the NAMS Annual Meeting For a complete list of opportunities and to discuss any ideas you might have, please contact Ms. Mary Nance, Director of Outreach (440/442-7845 or mary@menopause.org).8
  9. 9. NAMS 23rd Annual Meeting Exhibit Space ApplicationThe North American Menopause Society • 5900 Landerbrook Drive, Suite 390 • Mayfield Heights, OH 44124Telephone: 440/442-7697 • Fax: 440/442-2660 • Email: elizabeth@menopause.org • Website: www.menopause.orgoctober 3–6, 2012 • Gaylord Palms HotelCompany/OrganizationContact PersonAddressCity State/Province ZIP/Postal Code CountryPhone Fax EmailThe undersigned hereby authorizes NAMS to reserve exhibit space for use by the company or organization listed above during the NAMS 23rdAnnual Meeting. The undersigned acknowledges receipt of and agrees to abide by the rules and regulations that are by reference made herebypart of the organization agreement. The undersigned acknowledges that payment is due and space will be assigned as outlined on page 4 of thisExhibit Prospectus.Authorized Signature Title DatePlease indicate booth numbers requested. Exhibit space is priced as listed on page 4 of this Exhibit Prospectus. Please note that contracts receivedon or after June 15, 2012, must be accompanied by payment in full.1st Choice: 2nd Choice: 3rd Choice:Company description (please check all that apply):m Association/Medical Society m Pharmaceutical Products m Food/Nutritional Products m Devices/Equipment/Diagnosticsm Laboratory Services m Publishing/Books m Market Research m Other:For NAMS to consider any request for exhibit space, both sides of this application must be completed in full. For NAMS use only Received: Booth Number: Booth Size: Total Due: Deposit: $ Date: Balance: $ Date: 9
  10. 10. NAMS 23rd Annual Meeting Exhibit Space Application(continued)Please list all products and/or services that will be exhibited in the booth space at the NAMS 23rd Annual Meeting. Check All Appropriate Items FDA- Not FDA- FDA ApprovalProduct or Service Name and Description Approved Approved Not Required m m m m m m m m m m m m m m mA detailed list of all materials to be available as giveaways (including scientific educational material and nonscientific giveaways) at the exhibit mustbe attached to the Exhibit Space Application. After the application for space is approved, exhibiting companies will be required to submit a sample ofeach giveaway item. These samples must arrive by August 19, 2012.Company/Organization (exactly as it should appear in all printed materials)AddressCity State/Province ZIP/Postal Code CountryPhone WebsitePlease type or print your brief (40 words or less) product/service description in the space provided below. Descriptions should be factual and notcommercial. No product claims are allowed. No trademarks or other proprietary indicia will be featured. Copy will be edited at the discretion ofNAMS. No company description will be available if full payment is not received by August 31, 2012.Please mail completed application, required attachments, and check to:The North American Menopause Society • 5900 Landerbrook Drive, Suite 390 • Mayfield Heights, OH 4412410
  11. 11. NAMS Exhibit Rules and RegulationsThese rules together with the Exhibit Prospectus shall be deemed the regulations 6. Non-Liability—It is expressed, understood, and agreed by each and every(“regulations”), and are a bona fide part of the contract for exhibit space at the 23rd contracting exhibitor, its agents, and guests that neither the NAMS 23rd AnnualAnnual Meeting of The North American Menopause Society (NAMS) (the exhibit Meeting owners, management, nor employees or contractors shall be liable for losshereinafter referred to as the “Show”), which is managed by NAMS, the Show’s or damage to the goods or properties of exhibitors. At all times, such goods andowner and sponsor. NAMS reserves the sole right to amend, render all properties shall remain in the sole possession, custody, and control of each exhibitor.interpretations, and enforce these regulations to assure the general success and By executing the Exhibit Space Application, the exhibitor releases and agreeswell being of the Show. Each exhibitor, for itself, its authorized representatives, its to define and indemnify the NAMS 23rd Annual Meeting, its owners, managers,employees, and its contractors, agrees to abide by these regulations and the Exhibit trustees, officers, sponsors, employees, and agents, and save them harmless fromProspectus, and by any amendments or additions hereafter made by NAMS. any suit or claim, including attorneys’ fees, for property damage or personal injury by1. Selection of Exhibitors—NAMS reserves the right to accept or reject a potential whomsoever sustained, including exhibitor and its agents or employees, on or aboutexhibitor based on its assessment of whether that company/organization’s products the exhibitor’s display space or arising out of exhibitor’s participation in the Show. Inand/or services are relevant to NAMS members and meeting attendees, in its the event of Show cancellation, due to partial or total destruction of the premises bysole judgment. Further, NAMS reserves the right to reject an application from an fire, hurricane, acts of God, strikes, authority of law, or any other cause beyond theexhibitor whose displays, printed matter, and/or promotional materials contain false or control of NAMS, NAMS assumes no liability for the loss of business or fulfillment ofmisleading claims that are not in compliance with federal or state law or regulations. the contract for space. NAMS will reimburse exhibitor pro rata on amounts paid, less any and all legitimate expenses incurred by NAMS at NAMS’s discretion due to Show2. Valid Contract for Space—Applicants for exhibit space are required to submit an cancellation.Exhibit Space Application to NAMS for the 23rd Annual Meeting. 7. Non-Waiver—NAMS shall not be deemed to waive any of its rights hereunder,3. Payment for Space—The Exhibit Prospectus establishes rules for payment for unless such waiver is explicitly stated as a waiver in writing and signed by NAMS. Nothe space. Any deviations from this provision, including but not limited to acceptance delay or omission by NAMS in exercising any of its rights shall operate as a waiver ofby NAMS or any late payments specified herein, shall not be construed as a waiver of such rights, and a waiver of rights in writing on one occasion shall not be construedNAMS’s rights to cancel the exhibit contract for such noncompliance, reassign booth as a consent to or a waiver of any right or remedy on any future occasion.space, take possession of said space without refund or further notification, and leasethe space to others upon such terms and conditions as it deems proper, or otherwise 8. Use of Certain Property—Exhibitor will assume all costs arising from the usebe construed as a modification of any schedule of payments required hereunder. of patented, trademarked, franchised materials, devices, processes, or dramatic rights used on or incorporated in the exhibitor’s space. Exhibitor shall indemnify,4. Booth Construction and Limitations—All exhibits must conform to the defend, and hold harmless NAMS and its officers, trustees, members, agents, andstandards provided in the Exhibit Prospectus. NAMS reserves the right to insist on a employees from and against all claims, demands, suits, liabilities, damages, losses,properly constructed and operated display in the interest of all participating exhibitors. costs, attorneys’ fees, and expenses of whatever kind or nature, that might result fromDisplays not conforming to NAMS’s specifications and limitations may be dismantled or arise out of use of any such material(s) described above.or modified, at exhibitor’s expense, in the sole judgment and discretion of NAMS.5. Exhibits and Public Policy—Each exhibitor is charged with knowledge of allFederal, State, County, and City laws, ordinances, and regulations pertaining to NOTICEhealth, fire prevention, and public safety while participating in the Show. No materials can be accepted at the Exhibit Hall prior to 8:00 am, Wednesday,All booth decorations, including carpeting, must be flameproof. Butane or bottled October 3, 2012, at which time installation will begin. All installation must begas is not permitted. Electrical wiring must conform to national Electrical Code completed for final inspection by 5:00 pm on Wednesday, October 3, 2012.Safety Rules. If inspection indicates any exhibitor has neglected to comply with Unattended freight in any display space as of one hour prior to show opening onthese regulations, or otherwise incurs a fire hazard, the right is reserved to cancel Thursday, October 4, 2012, will be removed and stored at the exhibitor’s expense.all or such part of its exhibit as may be irregular, and effect the removal of same at Exhibitors are not permitted to store packing crates or boxes in the booth duringexhibitor’s expense. Exhibits must comply with all City and State fire regulations. Show hours but these, when properly marked, will be stored and returned to the booth by the exhibit service contractor. Crates not properly marked or identified byNo part of the hotel shall be defaced in any manner, nor shall signs or other articles exhibitors may be destroyed or lost and are the sole responsibility of the exhibitor.be posted, nailed, taped, or otherwise affixed to any pillars, doors, walls, or other Exhibit materials left unattended midnight on Friday, October 5, 2012, and for whichparts of the hotel. All exits, hallways, aisles, and fire control apparatus must remain no shipping arrangements have been made, will be considered abandoned. NAMSclear and unobstructed at all times. No smoking is allowed at any time. Any exhibitor will arrange for disposal or return of these materials at the exhibitor’s expense, andwho makes any claim or advertises at the Show in any way that, in the sole opinion of neither NAMS, the exhibit service contractor, nor the Gaylord Palms Hotel shallNAMS, is false, misleading, or otherwise unlawful or against public policy may, in the assume any liability whatsoever for loss or damage.sole discretion of NAMS, be required to discontinue such claim or advertising. Exhibits must be staffed during Show hours and may not, to any extent, beConsistent with NAMS’s reservation of rights set forth in paragraph 1, any exhibitor dismantled before 3:00 pm on Friday, October 5, 2012. Any early dismantling orwho makes claims or advertises at the Show in any way that, in the sole opinion of packing shall be considered a breach of this agreement and may affect futureNAMS, is false, misleading, or otherwise unlawful or against public policy may, in the contracts.sole discretion of NAMS, be required to discontinue such claim or advertising. Failureon the part of the exhibitor to discontinue such claim or advertising when requestedto do so by NAMS at the Show shall result in the closure of the exhibit. In such event,no refunds will be made to exhibitor. 11
  12. 12. Dates to RememberJune 15, 2012 September 10, 2012Deadline to receive Exhibit Space Application and deposit Last guaranteed date for the NAMS reduced room rate atto receive reduced exhibit fees. the hotel.Deadline to be included in the initial round of booth September 11, 2012assignments. Deadline for decorator’s discount.June 30, 2012 September 20, 2012Cancellation deadline for full refund (minus 10% processing Last day for exhibitor representatives’ advance registration.fee). September 27, 2012July 1, 2012 Last day for receipt of warehouse freight.First-round booth assignments will be made. October 2, 2012July 2012 First day for direct shipment of freight.Exhibit Service Manual distributed. October 3, 2012August 19, 2012 Exhibit Move-In • 8:00 AM - 5:00 PMDeadline to receive letter of intent to use an exhibitor-appointed contractor. October 4, 2012 Exhibit Hall Open • 9:30 AM – 11:30 AMDeadline for approval of booth giveaways, celebrity 1:00 PM – 3:30 PMappearances, and food and beverage distribution requests. In-Hall Reception • 6:00 PM – 7:00 PMAugust 29, 2012First day for receipt of warehouse freight. October 5, 2012 Exhibit Hall Open • 9:30 AM – NoonAugust 31, 2012 1:30 PM – 3:00 PMDeadline for receipt of full payment for exhibitors includedin initial round of booth assignments. Exhibit Move-Out • 3:00 PM – MidnightDeadline for receipt of contract and full payment to beincluded in printed materials. Copyright © 2012 The North American Menopause Society • February 2012 • AGM 2012 EP

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