EXHIBITOR & SPONSORSHIPPROSPECTUS18th Annual Psychopharmacology UpdateFebruary 13 - 17, 2013Paris Las Vegas HotelLas Vegas...
18th Annual                                                                                          Psychopharmacology Up...
18th Annual                                                                                   Psychopharmacology Update   ...
18th Annual                                                           Psychopharmacology Update                           ...
18th Annual                                                                                     Psychopharmacology Update ...
18th Annual                                                                                       Psychopharmacology Updat...
18th Annual                                                                                 Psychopharmacology UpdateSPONS...
18th Annual                                                                                                Psychopharmacol...
NPA 18th Annual Psychopharmacology Update                                                       SPONSORSHIP & EXHIBITOR AP...
NPA 18th Annual Psychopharmacology Update                                                                                 ...
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Nevada Psychiatric Association (NPA): Annual Psychopharmacology Conference


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Nevada Psychiatric Association (NPA): Annual Psychopharmacology Conference

  1. 1. EXHIBITOR & SPONSORSHIPPROSPECTUS18th Annual Psychopharmacology UpdateFebruary 13 - 17, 2013Paris Las Vegas HotelLas Vegas, Nevada Reach 1,000 PSYCHIATRISTS & Mental Health CliniciansExhibit Hall Dates:Thursday & FridayFebruary 14-15, 2013 www.nvpsychiatry.org 1-877-493-0007 conference@nvpsychiatry.org
  2. 2. 18th Annual Psychopharmacology Update NPA 18th Annual Psychopharmacology Update February 13 - 17, 2013 | Las Vegas, NevadaThe Nevada Psychiatric Association, a district branch of the American Psychiatric Association, will host its18th Annual Psychopharmacology Update which provides comprehensive state-of-the-art information onthe psychopharmacological treatment of psychiatric disorders most commonly encountered in clinicalpractice.Don’t miss this exciting opportunity to showcase your products and services to a national audience ofmore than 1,000 psychiatrists and mental health clinicians. The 18th Annual Psychopharmacology Updategives attendees an opportunity to meet with the leading providers of: • Pharmaceutical products • Medical and rehabilitation services • Therapeutic products • Publications • Educational materials • Practice management • Recruitment services • Support services • Training programsNPA supports your investment in a variety of ways: • Timely and relevant educational programming will draw a national audience of more than 1,000 psychiatrists and mental health practitioners • Sponsorship and advertising opportunities available to showcase your company through logo placement on conference signage, gift bags and promotional materials • Prominently located exhibition hall with high volume foot traffic each day • Morning and afternoon refreshment breaks served in the exhibit area • Special attendee reception held in exhibit area with beverages and appetizers • Passes to conference breakfasts and lunches for up to two representatives to network with attendees. (Additional meal tickets may be purchased) • Postal mailing list of pre-registered attendees prior to the conference, and a complete list following the conference including on-site registrants • Listing in conference program with contact information and a description of your products and services • Logo recognition on screen in general session room • Listing on the conference website with a link to company website • Promotional insert in attendee gift bag • Opportunity for inclusion in passport to prizes booklet with donation of prize valued at least $100 Take advantage of this opportunity to reach your target market effectively and efficiently at the NPA Psychopharmacology Update! www.nvpsychiatry.org 1-877-493-0007 conference@nvpsychiatry.org
  3. 3. 18th Annual Psychopharmacology Update This year’s conference will focus on the following educational topics: Pre-Update: Geropsychiatry Wednesday, February 13 Psychopharmacology Update: Thursday, February 14 – Saturday, February 16 • Anxiety Disorders • Personality Disorders • Mood Disorders • Thought Disorders • Medication Interactions • Botanicals • Substance Abuse & Gambling Disorders • Consultation & Liaison • Child & Adolescent Psychiatry • Ethics Post-Update: Medical/Psychiatric Interface Sunday, February 17 For the complete program, visit www.nvpsychiatry.org 2012 ATTENDEE PROFILESDegree/Title Percent Years in Practice Percent Age Range PercentPhysician 60% Less than 5 15% Under 30 1.5%Nurse Practitioner 29% 6 - 15 32% 31 - 40 10%Registered Nurse 4% 16 - 25 23% 41 - 50 22%Physician Assistant 1% 26 or more 30% 51 - 60 35%Resident 1% 61 - 70 26%Psychologist 1% 71 - 80 5%Other 4% Practice Setting Percent 81 and over 0.5% Rural 17% Suburban 32%Psychiatric Specialty Percent Urban 51% Gender PercentAddictions 2% Female 57%Administration Male 43%& Management 1% Type of Practice PercentChild & Adol Psychiatry 15% Multi-specialty Group 17%Consultation-Liaison 1% Single Specialty Group 20%Forensics 3% Solo Practice 16%General Adult Psychiatry 67% Hospital 26%Geriatrics 4% Other 21%Neurology <1%Pain Medicine <1%PTSD 2%Other 6% www.nvpsychiatry.org 1-877-493-0007 conference@nvpsychiatry.org
  4. 4. 18th Annual Psychopharmacology Update 2012 ATTENDEE PROFILESBreakdown by State Percent International PercentAlabama 1.1% Australia 0.2%Alaska 0.7% Canada 1.0%Arizona 5.1% Guam 0.1%Arkansas 0.5% New Zealand 0.1%California 17.4% Puerto Rico 0.1%Colorado 2.0% Thailand 0.2%Connecticut 0.8% United Kingdom 0.1%Delaware 0.4%District of Columbia 0.2%Florida 2.4%Georgia 1.5%Hawaii 1.2%Idaho 0.9%Illinois 2.8%Indiana 1.5%Iowa 1.3%Kansas 1.3%Kentucky 1.2%Louisiana 0.4%Maine 0.4%Maryland 1.1%Massachusetts 2.2%Michigan 2.1%Minnesota 1.4%Mississippi 0.5%Missouri 1.5%Montana 1.1%Nebraska 0.8%Nevada 6.6%New Hampshire 0.2%New Jersey 1.2%New Mexico 0.9%New York 3.0%North Carolina 2.5%North Dakota 0.3%Ohio 1.9%Oklahoma 0.4%Oregon 2.9%Pennsylvania 2.4%Rhode Island 0.3%South Carolina 0.6%South Dakota 0.1%Tennessee 1.4%Texas 5.6%Utah 5.6%Virginia 1.7%Washington 5.4%West Virginia 0.4%Wisconsin 0.7% www.nvpsychiatry.orgWyoming 0.7% 1-877-493-0007 conference@nvpsychiatry.org
  5. 5. 18th Annual Psychopharmacology Update BECOME AN EXHIBITOR Cost: By October 1, 2012 After October 1, 2012 Single 8’ x 10’ Booth $3,000 $3,500 Double 8’ x 20’ Booth $5,750 $6,500 Island Booths $34 per square foot $38 per square foot Non-profits: 8’ x 10’ Booth $1,750 $2,250 Bookseller/Non-industry Retail $500 $750Booth Sizes: Standard booth size includes one 8-foot skirted table with two chairs, located around theperimeter of the exhibit hall. Floor exhibits can be erected behind the table. Larger booths may be requested.Please contact NPA if you will be bringing a counter or other display rather than use the provided table.Installation/Dismantling: All exhibits must be set up by 6:30am on Thursday, February 14, 2013. The officialclosing time of the Exhibit Hall is 6:00pm on Friday, February 15, 2013. All exhibit material must be packed andready for removal no later than 8:00pm on February 15, 2013.Space Assignment: Space will be assigned according to the date the contract and payment are received,availability of the requested area, amount of space requested, special needs, and compatibility of exhibitors’products. NPA reserves the right to assign space other than the choice requested, if necessary, and torearrange the floor plan and/or relocate any exhibits.Electrical & Internet: Electrical hookup and internet wi-fi connections are not included in exhibit booth prices.See the registration form for electric ordering information. Attendees are encouraged to bring their own wi-fiaccess cards if this service is needed in the meeting rooms or exhibit hall.Housing: Book your Paris Las Vegas Hotel reservation today by calling (877) 603-4389. Mention that you areattending the Nevada Psychiatric Association Conference to receive special discounted rates. The cut-off datefor making room reservation at the discounted rate is Tuesday, January 29, 2013. Please note that reservationswill be taken on a space-available basis at the prevailing hotel rates until the dates of the conference.Group Rates: Sunday-Thursday $118 single / double; Friday-Saturday $149 single / double www.nvpsychiatry.org 1-877-493-0007 conference@nvpsychiatry.org
  6. 6. 18th Annual Psychopharmacology Update EXHIBIT HALL SCHEDULE Wednesday, February 13 5:00 - 8:00 p.m. Exhibitor Registration & Setup Meals served in Thursday, February 14 Exhibit Hall! 5:30 - 6:30 a.m. Exhibitor Registration & Setup 7:00 - 8:00 a.m. Networking Breakfast with Attendees 10:00 - 10:15 a.m. Refreshment Break in Exhibit Hall 12:15 - 1:30 p.m. Networking Lunch with Attendees 3:30 - 3:45 p.m. Refreshment Break in Exhibit Hall 5:45 - 7:00 p.m. Welcome Reception in Exhibit Hall with Attendees Friday, February 15 7:00 - 8:00 a.m. Networking Breakfast with Attendees 10:00 - 10:15 a.m. Refreshment Break in Exhibit Hall 12:15 - 1:30 p.m. Networking Lunch with Attendees 3:30 - 3:45 p.m. Refreshment Break in Exhibit Hall 5:00 - 8:00 p.m. Exhibitor Tear-down Note: Exhibit Hall hours are subject to changeAncillary Events: Ancillary events may not conflict with any educational sessions, exhibit hours, or luncheonsduring the NPA 18th Annual Psychopharmacology Update. Scheduling, including transportation, must begin nosooner than 30 minutes after any activity during the NPA 18th Annual Psychopharmacology Update. All eventsshould receive prior approval from NPA. So that we can respond to attendees’ inquiries, you must provideinformation about these events to NPA (e.g., where, when, how to register). Contact the NPA ConferenceCoordinator at 1-877-493-0007 or conference@nvpsychiatry.org.Rules for Exhibiting: Exhibitors at Nevada Psychiatric Association and University of Nevada School of Medicinesponsored educational activities are expected to abide by Accreditation Council for Continuing MedicalEducation’s Standards for Commercial Support. Exhibitors may not influence planning or interfere with thepresentation of CME activities. Exhibit placement will not be a consideration of support for the CME Activity.No commercial promotional materials shall be displayed or distributed in the same room immediately before,during or immediately after an educational activity certified for credit. Representatives of commercial supportersmay attend an educational activity when registered through regular channels, but may not engage in salesactivities while in the room where the educational activity takes place. The contact listed on the application forexhibit space — or person designated, if different — shall be the official representative of the exhibitor and shallhave the authority to certify representatives and act on behalf of the exhibitor in all negotiations. The contractand related future mailings will be addressed to the contact listed (or designee indicated on registration formif different). www.nvpsychiatry.org 1-877-493-0007 conference@nvpsychiatry.org
  7. 7. 18th Annual Psychopharmacology UpdateSPONSORSHIP OPPORTUNITIESPromotional Benefits Platinum Gold Silver $20,000 $10,000 $5,000Logo in program schedule given to each attendee a a aOn-stage recognition at conference opening and closing a a aLogo on conference website with link to company website a a aLogo on conference signage a a aLogo on screen in General Session Room a a aAdvertisement in the program schedule/exhibitor guide Full Half(artwork to be supplied by sponsor) Page PagePromotional insert or item in attendee gift bag 2 1 1(sponsor to supply)Exhibition space with premier placement Double Single Single Booth Booth BoothComplimentary registration to the Update for organization 8 4 2representativesADDITIONAL SPONSORSHIP PACKAGESReception Sponsor $10,000• Logo recognition on NPA website, program schedule/exhibitor guide, reception signage, and on screen in general session room• Opportunity to arrange for entertainment for attendeesInternet Lounge Sponsor $10,000• Logo recognition in program schedule/exhibitor guide, internet lounge signage program schedule/ exhibitor guide• Brand exposure in Internet Lounge area set up in conference foyer for all five days of conference• Online advertisement on wi-fi login screenMorning & Afternoon Break Sponsor $3,000 per day• Logo recognition on NPA website, program schedule/exhibitor guide, morning and afternoon break signage, and on screen in general session room• Opportunity to provide enhanced break refreshments such as espresso or smoothie barFitness Booth Sponsor $3,000 per day• Logo recognition on program schedule/exhibitor guide, fitness booth signage, and on screen in general session room• Sponsor of fitness pass for conference attendee hotel guests at Paris Las Vegas• Sponsor of fitness booth in exhibit hall set up with Wii Fit and/or other interactive gaming www.nvpsychiatry.org 1-877-493-0007 conference@nvpsychiatry.org
  8. 8. 18th Annual Psychopharmacology UpdateSPONSOR ADD-ONS Conference Tote Bags* $6,000 Writing Pads & Pens* $1,000 Company logo on conference tote bag given to each Provide branded writing pads and pens for attendee attendee and opportunity to provide one promotional note-taking throughout the conference. Approximately insert or item. 1,200 pads and pens must be provided by sponsor. Conference Name Badges* $3,500 Email Broadcasts $1,500 Logo on attendee name badge pouches, which are Email sent to conference attendees by NPA. Artwork worn by all attendees for duration of conference. and content to be supplied by sponsor.Hotel Room Door Drops $2,500 Charging Stations $1,500 Literature or invitations to sponsored events delivered to attendee hotel rooms at Paris Las Vegas Hotel. Logo recognition on signage at charging stations for laptops and phones located in general session room.*Pharmaceutical companies are restricted from sponsoring these items. Advertising Rates Full-color ads are available in the program schedule given Website advertising: Banner ads displayed on to each attendee at the following rates: conference webpage for 6 months from date artwork received: Inside Back Cover $1,600 Full Page $800 750 pixels x 150 pixels $1,000 Half Page $400 ADDITIONAL SPONSORSHIP OPPORTUNITIES • Satellite CME Symposia – available during breakfast or lunch, Wednesday through Sunday • Product Theaters – available during breakfast or lunch, Wednesday through Sunday • Focus groups • Dinner meetings • Roundtable discussions • Enduring materials from Symposia or Product Theaters Custom packages may be developed based on the individual needs of sponsors. For specific proposals please contact conference@nvpsychiatry.org to discuss options to help you accomplish your goals. ConTACT Information Sponsorship & Exhibitor Sales: General Inquiries & Exhibitor Logistics: Devin Gregorie Lindsay Jennings IMNG Medical Media Nevada Psychiatric Association National Accounts Manager Conference Coordinator d.gregorie@elsevier.com conference@nvpsychiatry.org (516) 381-8613 (877) 493-0007 www.nvpsychiatry.org 1-877-493-0007 conference@nvpsychiatry.org
  9. 9. NPA 18th Annual Psychopharmacology Update SPONSORSHIP & EXHIBITOR APPLICATION FORM Exhibit Hall Dates: February 14-15, 2013 | Paris Las Vegas HotelOFFICIAL PROGRAM INFORMATIONEnter your company information exactly as you would like it to appear in conference promotional materials. Please print clearly or type.Organization Name: Contact Name: Title: Mailing Address: City/State/Zip: Phone: Fax: Email: Website: The signer of this application–or person designated below, if different–shall beEXHIBITOR OPPORTUNITIES the official representative of the exhibitor and shall have the authority to certify QTY Level Before After representatives and act on behalf of the exhibitor in all negotiations. This contract 10/01/12 10/01/12 and related future mailings will be addressed to the signer (or designee indicated Single Exhibit $3,000 $3,500 below if different). Double Exhibit $5,750 $6,500 We understand that all space must be paid for in full by January 11, 2013. Booths will Island Booths - Per Square Foot $34 $38 not be reserved until payment is received. If assigned space is not paid for in full by the specified date, it may be assigned to another exhibitor at the option of NPA. We Non-profit Single Exhibit $1,750 $2,250 agree to abide by the Terms and Conditions printed on the reverse side of this form, Bookseller/Non-Industry Retail $500 $750 which are made part of this contract. Electrical Hookup $75 $75 Signed: Additional Representatives $50 $50 (after 2 complimentary) Print Name:SPONSORSHIP OPPORTUNITIES PAYMENT INFORMATION Billing Contact Name: QTY Level Cost Platinum $20,000 Billing Address: Gold $10,000 City/State/Zip: Silver $5,000 Phone: Fax: Welcome Reception $10,000 Internet Lounge $10,000 Email: Fitness Booth $10,000 CHECK Morning/Afternoon Break $3,000/day CREDIT CARD Visa, Mastercard & American Express are accepted Conference Tote Bags $6,000 Card Number: Conference Lanyards $3,500 Writing Pads & Pens $2,500 Name on Card: Attendee Gift Bag Inserts $500 Expiration Date: Security Code: Hotel Room Door Drops $2,500 Email Broadcasts $1,500 Return completed application form and payment to: Laptop/Phone Charging Stations $1,500 NPA Conference 2150 N. 107th St, Suite 205ADVERTISING Seattle, WA 98133-9009 QTY LEVEL COST Fax: 206-367-8777 Email: conference@nvpsychiatry.org Program: Inside Back Cover $1,600 Program: Full Page $800 Please send the following to conference@nvpsychiatry.org: Program: Half Page $400 • Logo in vector (ai or eps) and jpeg formats • 50-word maximum company description Website Banner Ad $1,000TOTAL INVESTMENT: $ www.nvpsychiatry.org 1-877-493-0007 conference@nvpsychiatry.org
  10. 10. NPA 18th Annual Psychopharmacology Update SPONSORSHIP & EXHIBITOR APPLICATION TERMS & CONDITIONS1. Application and Eligibility. Application for booth space must be made on the printed form provided by NPA (here- 10. Exhibit Staff Registration. Registration of two representatives will be complimentary provided that representa-in after “the Association”), contain the information as requested, and be executed by an individual who has authority tives’ names are received by the Association before January 18, 2013. There will be a $50 charge for the registrationto act for the applicant. This exhibition is designed for the display and demonstration of products and services relating of each additional booth representative who exceed the allotted number of two (four for a double sized booth). Afterto the practice and advancement of the art and science of psychiatry and psychopharmacology and the professional January 18, 2012, an onsite $25 service fee will be incurred for the following: Registration of each representative; Eacheducation of those individuals attending the Association’s conference. The Association shall determine the eligibility of name change; Each lost badge or name substitution. Each exhibitor who registered in advance will have a printedany company, product or service. The Association may reject the application of any company whose display of goods or exhibitor badge available at the exhibitor registration area. This badge will entitle registered exhibitors admission toservices is not compatible, in the sole opinion of the Association, with the educational character and objectives of the the exhibit area only. Exhibitors must wear badges at all times, including during setup times, exhibit hours, and dis-exhibition. In the event that an application is not accepted, any paid space rental fees will be returned. mantling, in order to enter the exhibit area.2. Exhibit Booth Price. Published prices include discounted rates on advertising in the conference program book, 11. General Conference Registration. Any exhibitor who desires to attend the program sessions or any optionalan attendee list, access to attendee mailing addresses at a discount, a listing in the conference program, exhibitor activities must register through regular channels.badges for two preregistered company representatives per paid 8-foot booth and four representatives per paid 16-foot 12. Special Visual and Sound Effects. Audiovisual and other sound and attention-getting devices and effects willbooth, which admit them to the exhibit area at no charge, continental breakfast and lunches with attendees. Badges be permitted only in those locations and in such intensity as in the sole opinion of the Association does not interferefor spouses are charged against each company’s badges-per-booth allotment. with the activities of neighboring exhibitors. Operation of equipment being demonstrated may not create noise levels3. Payment Dates. No booths will be reserved until the Association receives full payment of the total booth fee, along objectionable to neighboring exhibitors.with a signed contract. The exhibitor expressly understands and agrees that all amounts paid hereunder will be applied 13. Unacceptable Exhibits. The exhibitor agrees not to use any displays that the Association determines, in its abso-first to any outstanding obligations due the Association by the exhibitor, and then to the amounts due in accordance lute discretion, will unreasonably endanger the person or property of the attendees or of the exhibitors, are in bad taste,with this paragraph hereof, that any resulting arrearages must be paid within the time limits specified herein, and that are liable to discredit or subject the Association to criticism or legal liability, are inconsistent with the stated purposesthe Association will have the right to cancel this agreement if the exhibitor is or becomes in arrears with respect to any of the Association and the interest and welfare of its members, are inimical to the property rights of the Association,outstanding obligation due the Association. or violate the booth regulations or any other provision of this contract. In the event that the Association determines at4. Cancellation of Booth Space. In the event that the exhibitor notifies the Association of the exhibitor’s intent to any time that any exhibit may or does violate this contract and the exhibitor is unable or unwilling to cure or correctrepudiate the contract after acceptance but prior to December 1, 2012, a full refund of monies received, less a $250 the violation, the Association may terminate this agreement immediately and forbid erection of the exhibit or maycancellation fee per booth, will be made. A penalty of 50% of the cost of the total booth space contracted will be remove or cause the exhibit to be removed at the exhibitor’s expense, and the exhibitor hereby waives any claim forimposed for a written cancellation received between December 1, 2012 and January 11, 2013. No refunds will be made refund of the exhibit booth or other damages arising out of such termination, exhibit removal, or both. Any exhibitorfor cancellations accepted after January 11, 2013. If for any cause beyond the control of the Association — such as, but who is uncertain as to whether an exhibit is in compliance with all applicable regulations and requirements shouldnot limited to, the destruction of the exhibit facilities by an act of God, the public enemy, authority of the law, fire, or contact the Association.other force majeure — the Association is unable to comply with the terms of this contract and deliver the space allot- 14. Insuring Exhibits. Exhibitors are encouraged to insure their exhibits, merchandise, and display materials againstted hereunder, this contract shall be considered terminated and any payments made hereunder by the exhibitor shall theft, fire, etc., at their own expense. It is suggested by the Association that the exhibitor contact the exhibitor’s in-be refunded to the exhibitor, less expenses incurred by the Association to the date of the termination allowable to the surance broker and obtain all-risk insurance covering exhibit property while absent from home premises for exhibitexhibitor after proration thereof among all exhibitors. purposes, or a rider to the exhibitor’s existing policy covering exhibit property.5. Assignment of Booth Space. Space will be assigned starting in May 2012, according to the date on which the 15. Music Licensing. The exhibitor represents and warrants that it shall comply with all copyright restrictions applica-contract and payment in full are received, the availability of the requested area, the amount of space requested, special ble to exhibitors, including, but not limited to, any music performance agreement between the Association and ASCAPneeds, and compatibility of the exhibitor’s products with the Association’s aims and purposes. The Association reserves or BMI. The exhibitor further represents and warrants that it shall obtain any additional license or grant of authoritythe right to assign space other than the choice requested, if necessary, and the right to rearrange the floor plan, relocate required of exhibitors under the copyright laws and present the Association with a copy of such license or grant no lessany exhibit, or both. than 30 days prior to the start of the conference.6. Booth, Furnishings, Equipment, and Service. A uniformly styled draped eight-foot exhibit table and two chairs 16. Liability for Damages or Loss of Property. The exhibit room will be locked after exhibit hours by Paris Las Vegaswill be provided. There is room behind the table to set up a standing exhibit against the wall, or room on the table for Hotel & Casino. Notwithstanding this, the exhibitor shall protect, indemnify and hold harmless the Association and thea table-top display. Banners cannot be hung on the wall, but can be affixed to the front of the table. The exhibit hall is hotel from any and all liability, loss, damage, or expense by reason of any injury or injuries sustained by any personscarpeted. Electric connection if required should be ordered on the exhibit application form. On-site orders for electric or or property or loss of property or income that might be derived there from occurring in or about the exhibit premisesinternet connection should be made directly with the Paris Las Vegas Hotel. or entrances thereto or exits there from, including that caused by or resulting from the negligence of the Association.7. Conduct of Exhibits. The advertising or display of goods or services other than those manufactured, distributed, The hotel shall not be responsible or liable for any injury, loss, or damage to any property or person brought in by theor sold by the exhibitor in the regular course of business and identified in this contract is prohibited. An exhibitor may exhibitor or otherwise located in the exhibit premises.not assign, sublet, or apportion all or any part of the contracted booth space, nor may an exhibitor permit the display, 17. Shipping Instructions. Information on shipping methods and rates will be sent to each exhibitor following reg-promotion, sales, or marketing of non-exhibitor products or services. Interviews, demonstrations, and distribution of istration. The exhibitor will ship, at his or her own risk and expense, all articles to be exhibited. The hotel will provideliterature or samples must be made within the booth area assigned to the exhibitor. Canvassing or distributing of ad- storage for incoming freight, and delivery to the booth, and will work with exhibitors to arrange outbound shippingvertising outside the exhibitor’s own booth is not permitted. All sales activities must be compliant with the FDA and after the conference. The exhibitor expressly agrees that any exhibit material remaining in the exhibit hall after theOIG. There is no restriction on selling on the exhibit floor, provided that sales transactions may be conducted only within contracted move-out time has terminated or any damaged exhibits left behind may be removed and disposed of at thethe exhibitor’s own booth. However, exhibitors are responsible to the Internal Revenue Service for the collection and expense of the exhibitor and without liability to the Association or the hotel.submission of the applicable state and local sales taxes for sales that occur on the exhibit floor. Exhibitors may not serve 18. Failure to Occupy Space. Any space not occupied at the Paris Las Vegas Hotel & Casino by 6:30am, Februaryor dispense food or beverages of any type from their booths or in the exhibit area without consent of the Association. 14, 2013, shall be forfeited by the exhibitor, and space may be resold, reassigned, or used by the Association withoutHelium balloons are not allowed in the exhibit or meeting areas. No part of the display, including products, is permitted refund, unless a request for delayed occupancy has received prior approval from the Association.outside the exhibit space. Products and furnishings should be arranged with the safety of the exhibitors and attendees 19. Fire Regulations. No exhibitor shall use any flammable decorations or coverings, and all fabrics or other materialsin mind. The Association reserves the right to restrict the operation of, or evict completely, any exhibit which, in the shall be flameproof.sole opinion of the Association, detracts from the general character of the exhibition hall or conference as a whole. This 20. Advertising Material. The use or distribution of any souvenirs during the conference shall be subject to priorapplies to displays, literature, advertising novelties, souvenirs, conduct of persons, etc. No exhibits will be permitted written approval by the Association. Such material shall be submitted to the Association for approval 60 days prior towhich interfere with the use of, or impede access to, other exhibits or impede free use of the aisle. the conference. Except as otherwise provided, the Association will not endorse, support, or be liable for the claims made8. Installation/Dismantling. All exhibits must be set up by 7:00am, Thursday, February 14, 2013 without exception. by the exhibitors as to the qualities or merits of their products or services, and no advertising or mention will indicate,Assembly of exhibits during regularly scheduled exhibit hours will not be permitted. The official closing time of the ex- claim, or suggest such endorsement or support. All handouts must be distributed within the exhibit booth.hibits is 5:00pm, Friday, February 15, 2013. All exhibit material must be packed and ready for removal from the exhibit 21. Conference Program. One (1) copy of the conference program/exhibits directory will be available to each exhibit-area no later than 8:00pm on February 15, 2013. No packing of equipment or literature or dismantling of the exhibits is ing company at the exhibitors’ registration area.permitted until closing time. Any company violating this regulation will be fined $100 and may be denied exhibit space 22. Exhibit Space Floor Plan. Every effort will be made to maintain the general configuration of the floor plan forat any future Association conferences. this conference. However, the Association reserves the right to modify the plan, if necessary, as determined solely by9. Hospitality and Entertainment. Hospitality suites or events sponsored by the exhibitors must be approved by the the Association.Association. No entertainment or programs may be scheduled to conflict with the Association’s program hours, activity 23. Miscellaneous. The Association shall have the sole authority to interpret and enforce all terms and conditionshours, or exhibit hours. Firms that are not exhibiting are not permitted to have hospitality functions. Any company governing exhibitors and this exhibition. Any and all matters not specifically covered herein are subject to decision byviolating this policy may be denied exhibit space at future Association conferences. the Association. These terms and conditions may be amended at any time by the Association upon written notice to all exhibitors. The exhibitor expressly agrees to be bound by the terms and conditions set forth herein and by any amend- ments thereto adopted by the Association from time to time. This contract shall be interpreted under the laws of the United States and the State of Nevada. www.nvpsychiatry.org 1-877-493-0007 conference@nvpsychiatry.org