86th Gynecologic Oncology Group Semi-Annual Meeting


Published on

  • Be the first to comment

  • Be the first to like this

No Downloads
Total views
On SlideShare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide

86th Gynecologic Oncology Group Semi-Annual Meeting

  1. 1. Gynecologic Oncology Group 86th Semi-Annual MeetingSemi‐Annual Meeting: January 24‐27, 2013  Exhibit Hall: January 25‐26, 2013  Manchester Grand Hyatt  San Diego, CA 
  2. 2. The GOG welcomes you to Exhibit at theupcoming GOG Semi-Annual Meeting!The Gynecologic Oncology Group invites you to participate as an exhibitor at the upcoming GOG Semi‐Annual Meeting held at the Manchester Grand Hyatt in San Diego, CA from January 24 ‐ 27, 2013. The Gynecologic Oncology Group hosts two Semi Annual Meetings each year.  The meeting consists of several meetings and workshops (ovarian, cervix, corpus, pathology, medical informatics, radiation, cancer prevention, etc.) to provide an exchange of information, establish criteria for evaluation of protocol compliance and review.   The purpose of the exhibits is to allow companies an opportunity to inform the membership about drugs, supplies and   services that are available in the field of gynecologic oncology.     Each  Exhibiting  Company  will  receive  a  complimentary  listing  in  the  Final  Agenda  Program.    This  program  will  be  distributed to over 900 meeting attendees.   Hotel Reservations  (available October 2012) Exhibitors are responsible for making their own reservations.  Reservations must be made via PassKey website for the Manchester  Grand  Hyatt  In  San  Diego.  Reservations  can  be  made  online  through  the  GOG  website  at  http://www.gog.org/meetinginformation.html.  Click the tab for Hotel. Registration   (available October 2012) All onsite representatives must register to receive an Exhibitor Name Badge.  To register please complete the attached Exhibit Space Application.  Exhibitors are entitled to 3 complimentary name badges per exhibit table.  Additional onsite representatives must pay a fee of $100.00. For more information please contact the Director of Exhibits, at 215‐854‐0770 or dmackey@gog.org. Exhibitors  make a significant contribution to the  GOG Meetings.  Thank you for your consideration.   We hope you will be joining us in San Diego!    GOG Exhibit Hours  Friday, January 25, 2013‐ 7:00 am ‐ 5:00 pm  Saturday, January 26, 2013‐ 7:00 am ‐ 5:00 pm    Exhibit Installation Hours   Exhibit Set‐up begins:  3:00 pm, Thursday, January 24, 2013  Exhibits must be dismantled by:  6:00 pm, Saturday, January 26, 2013  2
  3. 3.    2….…..Welcome/General Information  8……..Preliminary Agenda    4.……..About the GOG and the Group Meetings  9………Exhibit Space Application    5………GOG Exhibitor Rules & Regulations  11………Your Company’s Objective    7……….Phantom Booth Option  12……...Previous Exhibitors GOG Mission Statement   The Gynecologic Oncology Group is a non‐profit organization with the purpose of promoting excellence in the quality and integ‐rity of clinical and basic scientific research in the field of gynecologic malignancies.  The Group is committed to maintaining the  highest standards in clinical trials development, execution, analysis and distribution of results.  Continuous evaluation of our  processes is utilized in order to constantly improve the quality of patient care.  3
  4. 4. About the Gynecologic Oncology Groupand the Group MeetingsThe GOG has as its main objective to provide an appropriate Radiation Oncologistsinstrument to test new ideas for prevention of female pelvic ma- Pathologistslignancies and management of patients with such malignancies. Basic ScientistsCurrently over 3,300 patients are registered each year to GOG Nurse Oncologistsresearch trials. Statisticians Data Managers Administrative PersonnelAbout the GroupThe Gynecologic Oncology Group “GOG” is one of the NationalCancer Institute’s (NCI) funded cooperative cancer research Educational Objectives of thisgroups. GOG is the only group, which focuses its research on Meetingwomen with pelvic malignancies, such as cancer of the ovary,uterus and cervix. 1. To inform the participants at the semi-annual meetings asThe GOG was organized in 1970 by a group of gynecologic to the most current state of clinical and basic research insurgeons with a special interest in quality clinical research. gynecologic oncology, particularly, but not exclusively as itThey recognized the need for a collaborative research effort, not relates to clinical field trials by:only among institutions, but also among the various disciplinesinvolved in the treatment of women with gynecologic cancers.  Progress reports of recent completed GOG studies,The GOG was among the first organizations to adopt a multidis- cancer center activities, and work of other groups andciplinary, multi-institutional, prospective approach to the man- efforts of individual investigators.agement of pelvic malignancies in women.  Status update of current trials, whether a group or nonSince 1970, the GOG has grown from 11 original member insti- -group in origin.tutions to over 60 principal centers, most of which are academiccenters and over 160 affiliate institutions. The GOG is a multi-  Projections of future clinical programs to diagnosemodality group with over twenty-one hundred participants. The treat and/or prevent cancer.GOG is the foremost multidisciplinary cooperative clinical trialsresearch group devoted to the study of gynecologic malignan- 2. To provide participants with peer review critique of pro-cies in the world. The GOG is recognized as the leader in the gress (or lack of it) with the objective of self-improvement:development of new procedures in each of the relevant diagnos-tic and therapeutic disciplines.  Identify strengths and weakness of individual investi- gators and their institutions.  Counsel investigators in corrective procedures toPurpose of Exhibit obtain better research and better-reported data.The purpose of the exhibits is to allow companies an opportunity  Set up detailed programs for quality and productivity to inform the membership about drugs, supplies and services from a basic foundation of education of the investiga-that are available in the field of gynecologic oncology. tor in research objectives and procedures. 3. To provide an opportunity to learn research administrationAttendees at our Meetings and financial management in a cooperative group setting.The GOG Semi-Annual Meeting attendance totals over 900 4. To provide a lecture type forum of reports from experts fromattendees. The attendance is made up of: many fields that may relate to better research of patient man-Gynecologic Oncologists agement.Medical Oncologists 4
  5. 5. GOG Exhibitor Rules and Regulations INSURANCEApplications for space for an Exhibit at the Semi AnnualMeeting should be submitted before December 7, 2012. It is the responsibility of each exhibitor to maintain insurance againstThe Director of Exhibits, will act on applications as soon after injury, property damage, theft, fire, and any other forms of propertythat date as possible, and GOG will notify exhibitors of booth loss or injury. GOG requires that all exhibitors maintain generalassignments. Please note that exhibit space is limited, liability insurance in the amount of $1,000,000 and must name thetherefore any applications received after December 7, 2012 Gynecologic Oncology Group as an additional insured for themay not be accommodated. Every effort will be made to period January 24, 2013 through January 27, 2013.assign adequate space to exhibitors according to their re- Please mail to:quirements. Director of Exhibits Gynecologic Oncology GroupSPACE Administrative OfficeRental of the space includes draped (1) 6’ x 30’’ table and (2) Suite 1020chairs. The exhibitor is responsible for sign. Any data or electrical Four Penn Centerneeds are the responsibility of the Exhibitor. Information regarding 1600 JFK Blvd., Suite 1020these services will be provided after we have received your appli- Philadelphia, PA 19103cation. COSTUSE OF SPACE The cost of one (1) tabletop exhibit:No exhibit shall interfere with another exhibit. Signs, motion pic-tures, public address apparatus, loud speaking records and tapesare not permitted without special permission. Early Bird Sept. 11 - Oct. 17: $2,000.00 (Early Bird Payment must be received in our office by Oct. 17)SUBLETTING OF SPACE Prior to December 7, 2012: $2,500.00 After December 7, 2012: $3,000.00Subletting of space will not be permitted. The principal exhibitor An additional table cost: $1,000.00must sign the application for space. The principal exhibitor maynot have materials, representatives or equipment from any organi- This fee is for the draped table and chairs only. Exhibitors mustzation other than his or her own. pay the costs of any electrical or other special requirementsELIGIBILITY directly to hotel. Space will be assigned on a first-come first-serve basis. Once an application with full payment is received, you will beAn organization that has a product or service that is related to sent a confirmation letter that will include your table number. Allthe field of gynecology is eligible to exhibit at the Gynecologic checks should be made payable to the Gynecologic OncologyOncology Group (GOG) Semi Annual Meeting. All exhibitor appli- Group.cations must be approved by the GOG in advance of the meeting. REGISTRATIONEXHIBIT HOURS All exhibitors must register as an exhibitor to receive name badges.For your convenience, all Continental Breakfast and Beverage Exhibitors are entitled to 3 complimentary badges per Exhibit Table.Breaks will be held in the Exhibitor Display Area. Exhibitors can pick up their badges at the meeting registration desk.GOG Exhibit Hours LITERATURE FOR DISTRIBUTIONFriday, January 25, 2013 - 7:00 a.m. – 5:00 p.m.Saturday, January 26, 2013 - 7:00 a.m. – 5:00 p.m. All new exhibitors must submit sample copies of all literature to be distributed, and must accompany the Application for Space, or beINSTALLATIONS AND DISMANTLING forwarded as soon as available to the Director of Exhibitors. GOG has the right to forbid distribution of any material.Installation of exhibits may begin after 3:00 pm on Thursday, Janu-ary 24, 2013. Exhibits must be removed by 6:00 pm Saturday, DEMONSTRATIONSJanuary 26, 2013. Any charges for Shipping, Installation and Dis-mantling is the responsibility of the Exhibitor. Competent, well-informed demonstrators must be in charge of all 5
  6. 6. GOG Exhibitor Rules and Regulations continuedexhibits and must be present during all intermissions.LIABILITY, HOLD HARMLESS:Exhibitor hereby agrees to and does indemnify, hold harmless anddefend GOG from and against any and all liability, responsibility,loss, damage, cost, or expense of any kind whatsoever (includingattorney’s fees) which GOG may incur, pay or be required to pay,incident to or arising directly or indirectly from any intentional ornegligent act or omission by Exhibitor or any of its employees, oragents. GOG, and its respective agents and employees shall notbe responsible in any way for 1) damage, loss or destruction ofany property of Exhibitor or 2) injury to exhibitor or its representa-tive, agents, employees, licensees, or invitees.PENALTIESFailure to have an exhibit installed on time, to keep exhibit intactuntil closing time or other infractions of the rules set forth in thisProspectus or established by the Hotel may result in penalties pre-scribed by the Director of Exhibits.SHIPPING INSTRUCTIONS (Information to follow after we receiveyour registration form and payment)CANCELLATIONIn the event that the Semi Annual Meeting is postponed due to anyoccurrence not occasioned by the conduct of GOG or Exhibitor,whether such occurrence be an Act of God or the common enemyor the result of war, riot, civil commotion, sovereign conduct, or theact or conduct of any third party, then the performance of the partiesof their respective meeting obligations shall be excused for suchperiod of time as is reasonably necessary after such occurrence toremedy the effects thereof. If the occurrence results in cancellationof the meeting, the obligations of the parties under applicable agree-ments shall automatically be terminated and all exhibit paymentsshall be refunded to Exhibitor, less a pro rate shall of expensesactually incurred by GOG in connection with the meeting. FOR FURTHER INFORMATION CONTACT Director of Exhibits Gynecologic Oncology Group (GOG) Administrative Office Four Penn Center 1600 John F. Kennedy Blvd. – Suite 1020 Philadelphia, PA 19103 215-854-0770 Phone 215-854-0716 Fax Email - dmackey@gog.org 6
  7. 7. Are you unable to attend the GOG 86th Semi ‐ Annual  Meeting?   No Problem!  Your company can still exhibit without actually being present!  Take advantage of our:  Phantom Booth Option  Your company flyers, brochures, promotional items, and other information can be on display  at an unattended booth.   Registration and Payment must be in our office no later than December 7, 2012.  You will be contacted with details about where to ship your materials after your registration  and payment have been received.   Company Name___________________________________________________________ Contact Name_____________________________________________________________ Telephone_________________________________ Email__________________________ Phantom Booth Fee………………………………………………………………$1500.00 Please provide a brief description of items you intend to be displayed:  Registration form and payment may be sent to the following address:  Gynecologic Oncology Group  Administrative Office  Four Penn Center  1600 John F. Kennedy Blvd., Suite 1020  Philadelphia, PA 19103  Attn: Exhibits Manager  Please make checks out to : Gynecologic Oncology Group  Please note: Your company is responsible for all shipping costs.  All submitted materials are subject to approval by GOG.  For more information, please contact the GOG Administrative Office at 215 ‐ 854 ‐ 0770 or  email dmackey@gog.org  7
  8. 8. The Gynecologic Oncology Group 86th Semi-Annual Meeting January 24 - 27, 2013 - San Diego, CAPreliminary Agenda*Thursday, January 24, 2013 Saturday, January 27, 20133 pm - 6 pm Installation of Exhibits 7 am Meeting Registration Open6:30 pm - 8:30 pm GOG Reception 7am – 8 am Nursing Workshop 7 am - 8 am Trophoblastic SubcommitteeFriday, January 25, 2013 7 am - 9 am Continental Breakfast 7 am – 6 pm Information Technology Resource Center7 am Meeting Registration Open 7:30 am – 9:30am Workshop on Experimental Medicine (9-9:307am – 8 am Protocol Committee Executive Session - Closed Combined with Dev. Therapeutics)7 am - 9 am Continental Breakfast 8 am – 9 am DSMB - Closed7 am – 9 am Nursing Workshop 8 am – 9 am Nursing & Data Management Workshops7 am – 6 pm Information Technology Resource Center Combined Meeting8 am – 10 am Ovarian Workshop 8 am – 10 am Cancer Prevention & Control Workshop8 am – 10 am Cervix Workshop 8 am—10 am Developmental Therapeutics & Phase I8 am – 10 am Corpus Workshop 7 am – 5 pm Exhibits8 am – 5 pm GYN Review – Closed 8 am – 5 pm Pathology Workshop & Review8 am – 5 pm Pathology Workshop & Review 8 am – 5 pm GYN Review – Closed7 am – 5 pm Exhibits 9 am – 10 am Data Management Workshop9 am – 10 am Welcome To New Data Managers 9 am - 10 am Publications Subcommittee10:30 am – 12 pm Opening General Session 9 am – 10 am DMC - Closed12:30 pm – 3 pm Cancer Prevention & Control Workshop 10 am – 11 am Membership Committee – Closed1 pm – 5 pm Radiation Oncology Workshop 10 am – 12 pm Cervix Workshop1 pm – 2:30 pm Phase I Subcommittee 10 am – 12 pm Ovarian Workshop1 pm – 2:30 pm Tissue Utilization Subcommittee 10 am – 12 pm Corpus Workshop1:30 pm – 3:30 pm GYN Oncology Workshop 10 am – 12 pm GOG HRC - Closed1:30 pm – 3:30 pm Data Management Workshop 12 pm – 1 pm DMC/DSMB/HRC/Pat adv - Lunch2:30 pm – 4:30 pm Developmental Therapeutics Workshop (Committees only)2:30 pm – 4:30 pm Health Outcomes Research Workshop 12 pm – 1 pm Health Outcomes Research Workshop3 pm – 5 pm DMC - Closed 1 pm – 1:15 pm Board of Directors – Closed3:30 pm – 4:30 pm Workshop on Experimental Medicine & 2 pm - 7 pm Protocol Development Workshop Cancer Prevention & Control - 5 pm - 6 pm Dismantling of Exhibits Combined Meeting4 pm - 7 pm Workshop on Information Technology4:30 pm - 5:30 pm Workshop on Experimental Medicine5:30 pm - 6:00 pm PI’s Meeting (Closed)4:30 pm – 5:30 pm CCOP Meeting4:30 pm – 6 pm Workshop on Experimental Medicine4:30 pm – 6:30 pm Medical Oncology Workshop *Agenda is subject to change 8
  9. 9. The Gynecologic Oncology Group 86th Semi-Annual Meeting January 24 - 27, 2013 - San Diego ,CAPlease list Company Name exactly as it should appear in Final Agenda Program and Exhibit Sign:Company NameMailing AddressCity State ZipCompany Phone Company Fax Company EmailCompany Website AddressPlease indicate any special Requests regarding Exhibit SpacePlease list Principal Exhibitor Contact:Contact Name TitleContact Mailing AddressCity State ZipContact Phone Contact Fax Contact EmailRegistration: Please List On-Site Representative Names (Three Complimentary Badges per Table):(1) On-site Representative (2) On-site Representative(3) On-Site RepresentativeAdditional On-Site Representatives must pay the GOG Registration Fee of $100:(1) Additional On-site Representative ($100) (2) Additional On-site Representative ($100)Exhibit space will be located in close proximity to the GOG meeting registration area. Exhibit dates are Friday, January 25, 2013, 7:00 am to5:00 pm and Saturday, January 26, 2013, 7:00 am to 5:00 pm.Exhibitor agrees to and does indemnify, hold harmless and defend GOG from and against any and all liability, responsibility, loss, damage, cost,or expense of any kind whatsoever (including attorney’s fees) which GOG may incur, pay or be required to pay, incident to or arising directly orindirectly from any intentional or negligent act or omission by Exhibitor or any of its employees, or agents. GOG, and its respective agents andemployees shall not be responsible in any way for 1) damage, loss or destruction of any property of Exhibitor or 2) injury to exhibitor or its repre-sentative, agents, employees, licensees, or invitees. 9
  10. 10. The Gynecologic Oncology Group 86th Semi-Annual Meeting January 24 - 27, 2013 - San Diego, CA Page 2 of Application Payment - Cost of Exhibit Space: $ 2,000 Early Bird - September 11th — October 17th $ 2,500 prior to December 7, 2012 $ 3,000 After December 7, 2012 $__________ Additional On-Site Representatives ($100 each) ICT Member (Fee Included in Membership) For more information regarding ICT Membership please contact Kathy Shumaker at 410-721-7126 or kshumaker@gog.orgPlease Contact the GOG Administrative Office for Publisher’s Exhibit Rates.Total $____________________METHOD OF PAYMENT - GOG Accepts Checks, MasterCard and VISA ONLYAmount Enclosed $____________________________ Check (Make Payable to Gynecologic Oncology Group) e eAccount #_____________________________________________________________ Exp. Date________________ Send payment with application form to : Director of Exhibits Gynecologic Oncology Group (GOG) Administrative Office Four Penn Center 1600 John F. Kennedy Blvd., Suite 1020 Philadelphia, PA 19103 Fax to : 215-854-0716 or Email to: dmackey@gog.orgI understand that this covers the following: (1) 6ft x 30 in table with draping. I further understand that all display material must be fire proof andsubject to inspection by the local Fire Marshall. No flammable fluids or substances may be used.Written requests for cancellation must be received by December 7, 2012 to receive a full refund, less a $100.00 administrative fee. Any Cancella-tions after December 7th will receive a 50% refund, less $100.00 administrative fee. There will be no refunds for any cancellations afterJanuary 7, 2013.THE UNDERSIGNED AGREES TO BE BOUND BY THE TERMS AND CONDITIONS CONTAINED IN THE PROSPECTUSACCOMPANYING THIS APPLICATION.Signature of Principle Exhibitor Contact __________________________________________ Date _________________ For GOG use OnlyTable Assigned: _______________ Total Paid: ___________________ Check # ____________________ Date Received ____________________ 10
  11. 11. The Gynecologic Oncology Group 86th Semi-Annual Meeting January 24 - 27, 2013 - San Diego, CA Page 3 of Application    YOUR COMPANY’S OBJECTIVE   The GOG looks forward to your participation as an exhibitor in this years January 2013 Semi‐Annual meeting in San Diego, CA.  We are requesting a brief 4‐5 line synopsis of your company’s objective.  This information is mandatory for our Final Agenda Program which will be distributed at the meeting.  Your company’s objective is due in our office by December 7, 2012. Please forward all responses via email to the Exhibits Coordinator  at agibson@gog.org or fax to (267) 295‐9485.  Please Print Clearly Company Name _________________________________________________________ (Please list company name exactly as it should appear in Final Agenda Program)  Company Objective ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________     11
  12. 12. Previous GOG Semi-Annual Meeting ExhibitorsAbraxis Bioscience, LLC.  I‐FLOW Corporation Advaxis, Inc.  Impath, Inc. AcerMed, Inc.  Impedi Med, Inc. Advocate Christ Medical Center  International Gynecologic Cancer Society American Cancer Society  Janssen Products, LP Amgen, Inc.  Joey Med, LLC Althea Technologies, Inc.  Laclede, Inc. Aventis Pharmaceuticals  Lippincott, Williams & Wilkins Banner Health  Marina Medical Instruments, Inc.   Baxter  MAST Biosurgery Belmont Instrument Corporation   MedImmune Oncology, Inc. Boehringer Ingelheim Pharmaceuticals, Inc.  Medison America, Inc. Biogen Idec  Merck Oncology Bristol Myers Squibb  Meridian Health Cancer Trials Support Unit (CTSU)  MGI Pharma. Inc. Caris Life Sciences  Monogen, Inc. Champions Oncology  Morphotek, Inc Celgene Corporation  Myriad Genetic Laboratories Cell Therapeutics Inc.  National Cervical Cancer Coalition (NCCC) Centocor Othoro Biotech Products, L.P.  National Ovarian Cancer Coalition Coalition of National Cancer Cooperative Groups  Olympus‐Gyrus ACMI Cytyc Corporation  Onco, Inc. DDOTS  ONCOTECH Digene Corporation  Ortho Biotech Products, L.P. The Doctor Shop  Owen Mumford, Inc. Egen, Inc.  Ovagene Eli Lilly and Company   Oxigene, Inc Elsevier (Saunders & Mosby)  Pathwork Diagnostics Endocyte  PharmaNet Development Group Exiqon Diagnostics, Inc.  Plasma Surgical, Inc. Foundation for Women’s Cancer  Prime Clinical Systems Fujirebio Diagnostics, Inc.  Precision Therapeutics Genzyme Biosurgery  Smiths Medical MD GlaxoSmithKline  Society of Gynecologic Oncologists Gynecologic Cancer Foundation  Tactile Systems Technology Gyrus ACMI  Tibotec Therapeutics HCA Physician Recruitment  TriPath Imaging Inc. Hospital Corporation of America (HCA)  W.B. Saunders/Mosby  Westat/CTSU  Vermillion, Inc  12
  13. 13. Save The Date! Gynecologic Oncology Group 87th Semi - Annual Meeting July|18-21, 2013 Marriott River Center San Antonio, TX 13
  14. 14. GOG  Gynecologic Oncology Group    86th Semi‐Annual Meeting  January 24‐27, 2013  Save the Date for these upcoming  GOG Semi‐Annual Meetings:       July 18‐21, 2013  Marriott River Center    San Antonio, TX    January 23‐26, 2014  Manchester Grand Hyatt  San Diego, CA    July 17 ‐ 20, 2014  Hyatt Regency Chicago  Chicago, IL    January 22‐25, 2015  Manchester Grand Hyatt  San Diego, CA    July 16‐19, 2015  Sheraton Hotel  Denver, CO Gynecologic Oncology Group Administrative Office Four Penn  Center 1600 John F. Kennedy Blvd., Suite 1020 Philadelphia, PA 19103 Phone ‐ 215‐854‐0770 Fax ‐ 215‐854‐0716 Website ‐ www.gog.org  14