© ACL Services Ltd.
Manuel Coello
Creating Sustainable Analytics –
A Recipe for Success
ACL Connections 2013
2 /
4/3/2013
Operate as a “Center of Excellence”
Transforming the use of analytics through centralized focus
1. IT Infrast...
3 /
4/3/2013
Utilize a variety of analytic techniques
Choosing the right approach
Comparison
 Reconciliation
 Keyword Se...
4 /
4/3/2013
Invest in documentation
Standard
Operating
Procedure
 Process- Data acquisition, validation, execution, QA, ...
5 /
4/3/2013
Use multiple approaches to obtain data
Shortening the cycle with data acquisition techniques
DataRequisitionD...
6 /
4/3/2013
Build a toolbox of capabilities
Delivering results by using a complementary suite of functionalities
Extracti...
7 /
4/3/2013
Run a cost-efficient analytics practice
Delivering value by being better, faster & cheaper
a) – Subjective as...
8 /
4/3/2013
Standardize best scripts for re-use
Leveraging ACL to work again & again
Appending multiple tables
Data Prepa...
9 //
4/3/2013
Leverage external lists for tests
Screening
Reference
Hierarchy
Structures
 Preferred Vendors
 Gov Agencie...
10 /
4/3/2013
Create an environment of innovation
Unleashing employee creativity as a value creation tool
 Work on a proj...
11 /
4/3/2013
Go beyond data
Thousands of data points within one view
Bar Charts
Geocoding
Trending
Heatmap Treemap
Word c...
12 /
4/3/2013
Use a variety of analytics modalities
Finding the right approach
Near Real-time Analytics
• Fully Automated
...
13 /
4/3/2013
Protects the data
Safeguarding the data as a core competency
 Analytics execution within the server
1 Secur...
14 /
4/3/2013
Creates numerous strategic partnerships
Maximizing resources & capabilities
IT
• Efficient Data Acquisition ...
15 /
4/3/2013
Establish a unique employee culture
Sharing common values, attitudes, standards and beliefs
• “Can do” attit...
16© ACL Services Ltd.ACL | Connections 2013
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Presentation in ACL Connections in Atlanta - April 2013

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Presentation in ACL Connections in Atlanta - April 2013

  1. 1. © ACL Services Ltd. Manuel Coello Creating Sustainable Analytics – A Recipe for Success ACL Connections 2013
  2. 2. 2 / 4/3/2013 Operate as a “Center of Excellence” Transforming the use of analytics through centralized focus 1. IT Infrastructure 2. Access Controls 3. License Managements 4. System Connections 5. Data extractions 6. Project Management 7. Analytics Framework 8. Data Conversion 9. Analytics Execution 10. Investigations 15. Record Retention 16. Policy and Procedures 17. Maintain External Lists 11. Continuous Auditing 18. Quality Reviews 19. Budget Tracking 20. Visualizations 12. Research 14. Training 13. ACL Programming Role/Skill Ops Analyst Dev ITOtherExecution Chief Audit Executive Audit Manager Data Analytics Dev Lead Analyst Data Analytics Manager Data Analytics Ops Lead ACL Programmers Consultants Consultants
  3. 3. 3 / 4/3/2013 Utilize a variety of analytic techniques Choosing the right approach Comparison  Reconciliation  Keyword Search  Match versus an external list  Exact match between two tables  Fuzzy match Analysis  Classification  Trending Analysis  Frequency Analysis  Stratification  Scoring Models Statistics  Profiling  Benford Analysis  Modeling  Sampling  Regression Analysis Outliers  Even numbers  Above or right below specific thresholds  X times greater than avg or std deviation  Unusually high/low variances between periods Exceptions  Duplicate transactions  Sequence Analysis  Split transactions  Recalculations  Rule criteria matches Dates  Aging analysis / aged transactions  Transactions with specific dates of the week  Transaction with dates out of sequence  Dates or time stamps within specific ranges
  4. 4. 4 / 4/3/2013 Invest in documentation Standard Operating Procedure  Process- Data acquisition, validation, execution, QA, delivery  Naming Convention- Projects, files, tables, scripts & fields  Data Repository- Posting of data, ACL projects & results Policy Technical Document Other Operating on a solid foundation  Roles & Responsibilities- Define everyone’s contribution in the process  Data Management- Data retention, repository of tests & results  Governance- Change management, access  General- Context, description of test, logic  Technical specs- Technical description, required fields, parameters  Results- Output files, what to do with the results  Data Request- Fields & files need for each analytic  Examples of Analytics- Output files in Power Point  Menu of Services- Description of all the analytics & logic  Database of ERPs & Owners- All systems & IT owners  Version Controls- Tracker with all script changes
  5. 5. 5 / 4/3/2013 Use multiple approaches to obtain data Shortening the cycle with data acquisition techniques DataRequisitionDirectConnection DatamartScripts ProcessApplication
  6. 6. 6 / 4/3/2013 Build a toolbox of capabilities Delivering results by using a complementary suite of functionalities Extraction Format OCR Keyword Search 1 5 2 6 Tapping into Business Systems Reading any type of files Analyzing Documents Identify docs with keywords Utility Scripts Statistical 3 7 Analytic Accelerators Visualization Reporting 4 8 Making sense of big data Delivery method  ACL ODBC…free  Directlink…a must have for SAP  Informatica…nice add on  Unstructured data  Floating trapping  Verification of the conversion  Portability of templates  Linkage to the original report  Converts PDF into text  Allows to audit contracts  Text analytics  Analyze words in all document types  Collecting information directly from the archive  Leverage scripts with standard functionality  Time savers  Maximize expertise  Profiling & modeling  Predictive analytics Use the power of statistics  Graphs with multiple dimensions  Use advance visual techniques  Help the audit where to look  Organized result package  Easy to follow reports  Ready to add to the w/ps
  7. 7. 7 / 4/3/2013 Run a cost-efficient analytics practice Delivering value by being better, faster & cheaper a) – Subjective assessment – this is not based on research Tips Connections to Centralized Data W2W Process, 24 hr shifts, low transitions Dedicated Dev Team / Project Plans Tone of the top / Good PR Automation, outsource Tactical hints Dedicated Dev Team Add value / architect solutions Collaboration / Analyst with biz knowledge Availability KPI Turnaround Time Areas Automated No data from biz required Cost per Project % Audits using Analytics Great-a) 30%-50% 3-5 days 50%-75% 10%-25% Reasonable Goal Good-a) < 3 days 75% >50% Inexpensive >70% Measurement Standard % defects in QA Reviews # Improvements NPS Collaborations <1% 5 per month >50 >9 % Issues from Analytics >25% 50-70% 1-5% 1-5 40-50 >8.5 Passionate Team
  8. 8. 8 / 4/3/2013 Standardize best scripts for re-use Leveraging ACL to work again & again Appending multiple tables Data Preparation 1 2 Running totals 3 Text standardization Statistics/profiling Analysis 5 6 Aging 7 Regression analysis 4 Splitting field into individual words 8 Volume analysis Even dollar amounts Outliers 9 10 High standard deviation 11 Suspicious date ranges 12 X Standard Deviation by group Duplicate transactions Exceptions 13 14 Keyword search 15 Split transactions 16 Fuzzy match
  9. 9. 9 // 4/3/2013 Leverage external lists for tests Screening Reference Hierarchy Structures  Preferred Vendors  Gov Agencies  PEP/OFAC  MCCs  Banking Calendars  Corruption Index  Consolidation  Employee HR  Reconciliation  Travel Expenses  ERPs  Death Index  Training courses  Adult Entertainment  Physicians  Hospitals  Charities Using data outside the box Other  Oracle/SAP Rulebook  FCPA keyword  Suspicious words  Legal Entities
  10. 10. 10 / 4/3/2013 Create an environment of innovation Unleashing employee creativity as a value creation tool  Work on a project of choice– no approval required  20% of time during off-peak season  Project aligned to priorities/vision Sponsor Projects  3-5 day lock-out in the same room working on a project  Outside location  Multiple team members working toward a common goal Time Out  Team collaboration  A person assigned as facilitator  SMEs, Business, auditors & scripter War room / Agile  Track ideas & enhancements  Frequent brainstorming sessions  Budget for funding new projects Other
  11. 11. 11 / 4/3/2013 Go beyond data Thousands of data points within one view Bar Charts Geocoding Trending Heatmap Treemap Word cloudsBubble Network
  12. 12. 12 / 4/3/2013 Use a variety of analytics modalities Finding the right approach Near Real-time Analytics • Fully Automated • Tracks exceptions & remediation Review process globally • >95 company coverage • Low-cost… great findings Beyond numbers • Derive risk intelligence • Identify areas for scope adjustment Continuous Analytics Horizontal Audits Text Analytics Use analytics for yourself! • Audit findings, report ratings, ombuds • Yearly planning process Machine learning approach • Use statistics / identify patterns • Learn to produce a correct output Visual representation of data • Relationships, patterns, outliers • Multiple dimensions display at the same time Internal Analytics Predictive analytics Visual Analytics
  13. 13. 13 / 4/3/2013 Protects the data Safeguarding the data as a core competency  Analytics execution within the server 1 Secured server Restricted access to data & analytic results  Designated folder per each audit 2 Delicate use of data3  Exclusive access  Remove sensitive data  Mask the data  Provide only exceptions to auditors 3 Other  Document security controls  Comply with export controls 4  Certified server  Access only to auditors within the engagement  Automatic purging  Period data purge
  14. 14. 14 / 4/3/2013 Creates numerous strategic partnerships Maximizing resources & capabilities IT • Efficient Data Acquisition Process • Effective approach SMEs • Operational Expertise • Unique test frameworks – reduce false positives Consultants • Expertise & focus • Project Management & improvement leaps Audit Team • Relevant approach • Involvement in User Acceptance Testing Outsiders / Peers • Free ideas • Fresh views ResourcesCapabilities Vision Business Leaders • Free resources • Future sponsorship
  15. 15. 15 / 4/3/2013 Establish a unique employee culture Sharing common values, attitudes, standards and beliefs • “Can do” attitude • Independence • Sense of urgency • Critical Thinkers • Leaders • Innovators • Communicators Values Behavior Thinking Simple • Diversity • Passion • ETDBW • Trained • Teamwork • Collaboration • Partnership People Difference • Focus on better audits • W2W • No ROI • QA Server / Unicode • Workflows • Documented w/ps • Strong infrastructure
  16. 16. 16© ACL Services Ltd.ACL | Connections 2013

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