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Project Oz
Moving to Australia using Jira
Matthew Cobby
matt@andamooka.com
Melbourne AUG Feb 2015
Who am I?
Who am I?
Senor Consultant & Architect
Former London AUG Leader
8+ years Atlassian user & hacker.
Finance, Trading & Energ...
Who am I?
Lived in London for 15 years
Australia is a second home
Young family
Decided to move to Melbourne
Needed a track...
The Problem
Hard deadlines
Lots to track
• Removals
• 3 years of “life debt”
• Renting home
• Disconnections
• Change of a...
The Problem
Very limited capacity
Every moment counts
Work from anywhere
Harvest “small moments”
24 Hours
"Free Time"
9%
R...
The Problem
This wasn’t going to work… or this
The Solution
You want to do what?
A very understanding & long suffering partner.
The Solution
You want to do what?
A very understanding & long suffering partner.
The Solution
Normally host on Mac mini at home
NAT & Dynamic DNS for external access
One off licence costs
But shortly abo...
The Solution
Components
• Arrival - Finding a new home
• Employment - Resign & find a new job
• Holiday - flights, car hir...
The Solution
Issue Types
• Tasks
• Sub-Tasks
• Change of Address Records
The Solution
Sprints & Versions
• Initially tried sprints
• Wanted burndown charts & velocity
• Unpredictability of resour...
The Solution
Agile vs Kanban
Kanban boards proved useful
Highlighting tasks as they came close to due
Resource constraints...
The Solution
Lessons Learnt
Sledgehammer meet nut…
What we really wanted was a simple
collaborative, online task tracker.
Only used sma...
Lessons Learnt
Process
Full agile approach was too heavyweight
Standups were very useful for heartbeat
Constant feedback
E...
Lessons Learnt
Cultural
Speak to your partner before assigning issues
Conversations through comments aren’t helpful
Don’t ...
Lessons Learnt
Practicality
Going agile doubles your cost
Not a mobile first solution natively
Difficult to create issues ...
Lessons Learnt
Practicality
A client can cost more than a licence
Jira phone apps a must for productivity
• ResolveIt
• Ji...
Lessons Learnt
Atlassian Cloud
Can feel slow after using on-prem
Limited customisations
Costs escalate fast with additions...
Where next….?
Project LIFE
• Medium to long term tasks & personal goals
• Jira too much overhead for very simple tasks
lik...
Where next….?
Family Days Out
• Storing ideas for those rare sunny weekend
days in Melbourne
• Reports: Good for… sun / co...
Where next….?
Beyond Jira
The Agile Family
• Rapid feedback
• Collective ownership
• Self determination
• Encourage experi...
@mcobby
Matthew Cobby
mcobby@gmail.com
mcobby
matt@andamooka.com
matthew-cobby
Thank you!
What else?
What other talks do you want?
Was this any good?
Interested in speaking?
Have you tried a micro talk?
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Project oz - using Jira to manage a move from the UK to Australia

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Deploying Jira at home

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Project oz - using Jira to manage a move from the UK to Australia

  1. 1. Project Oz Moving to Australia using Jira Matthew Cobby matt@andamooka.com Melbourne AUG Feb 2015
  2. 2. Who am I?
  3. 3. Who am I? Senor Consultant & Architect Former London AUG Leader 8+ years Atlassian user & hacker. Finance, Trading & Energy Industries Currently DevOps for a bank
  4. 4. Who am I? Lived in London for 15 years Australia is a second home Young family Decided to move to Melbourne Needed a tracker…
  5. 5. The Problem Hard deadlines Lots to track • Removals • 3 years of “life debt” • Renting home • Disconnections • Change of addresses • Financial planning • Holiday planning • ….. and 2 toddlers!
  6. 6. The Problem Very limited capacity Every moment counts Work from anywhere Harvest “small moments” 24 Hours "Free Time" 9% Relationship 4% Chores 7% Commute 7% Children 13% Work 35% Sleep 26% Sleep Work Children Commute Chores Relationship "FreeTime"
  7. 7. The Problem This wasn’t going to work… or this
  8. 8. The Solution You want to do what? A very understanding & long suffering partner.
  9. 9. The Solution You want to do what? A very understanding & long suffering partner.
  10. 10. The Solution Normally host on Mac mini at home NAT & Dynamic DNS for external access One off licence costs But shortly about to be “homeless” No DSL Cloud Hosting 1&1 VPS not capable; too many limits Atlassian Cloud, Contegix, Adaptavist* Higher cost; simplicity; no hassle * Other Atlassian hosting options exist!
  11. 11. The Solution Components • Arrival - Finding a new home • Employment - Resign & find a new job • Holiday - flights, car hire, accommodation • Leaving - Shutting down our life • Rental - Becoming 1st time landlords • Shipping - Packing, customs
  12. 12. The Solution Issue Types • Tasks • Sub-Tasks • Change of Address Records
  13. 13. The Solution Sprints & Versions • Initially tried sprints • Wanted burndown charts & velocity • Unpredictability of resource availability (i.e. me) made them unreliable • Same problems as running BAU & a sprint • Versions focussed the mind on fixed events e.g. Departure from Heathrow
  14. 14. The Solution Agile vs Kanban Kanban boards proved useful Highlighting tasks as they came close to due Resource constraints around due dates We couldn’t give sprints the full resource
  15. 15. The Solution
  16. 16. Lessons Learnt Sledgehammer meet nut… What we really wanted was a simple collaborative, online task tracker. Only used small % of functionality Confluence tasks might have done. But I’m a Jira nerd!
  17. 17. Lessons Learnt Process Full agile approach was too heavyweight Standups were very useful for heartbeat Constant feedback Encouraged experimentation Keep it lean
  18. 18. Lessons Learnt Cultural Speak to your partner before assigning issues Conversations through comments aren’t helpful Don’t email list of tasks every morning Don’t suggest having a wallboard at home Promote it as a way of storing information in one place Reinforce achievements (tasks closed)
  19. 19. Lessons Learnt Practicality Going agile doubles your cost Not a mobile first solution natively Difficult to create issues on the go Considered SMS to email gateway Jira phone apps a must for productivity
  20. 20. Lessons Learnt Practicality A client can cost more than a licence Jira phone apps a must for productivity • ResolveIt • Jira Connect (Free/Pro/Enterprise) • jira.me • Jira Anywhere • Wings for Jira • Cricket for Jira • My Jira Client • Pocket Desk • Jira RealLife - MIA
  21. 21. Lessons Learnt Atlassian Cloud Can feel slow after using on-prem Limited customisations Costs escalate fast with additions No control over outages Takes away system admin headaches! No emergency updates Great way to try out tools So easy!
  22. 22. Where next….? Project LIFE • Medium to long term tasks & personal goals • Jira too much overhead for very simple tasks like “get milk” & “tidy toys” • Pen & paper is hard to beat for simplicity • Still looking for that perfect tactical solution
  23. 23. Where next….? Family Days Out • Storing ideas for those rare sunny weekend days in Melbourne • Reports: Good for… sun / cold / wet Restaurants • List of potential places • Workflow tracks if you have been • Reports: Pick a suburb / cost / rating Change of Address Register • Perpetual list of records • Every time you move, reopen all issues
  24. 24. Where next….? Beyond Jira The Agile Family • Rapid feedback • Collective ownership • Self determination • Encourage experimentation • No fail in failure Maybe when they are older.
  25. 25. @mcobby Matthew Cobby mcobby@gmail.com mcobby matt@andamooka.com matthew-cobby Thank you!
  26. 26. What else? What other talks do you want? Was this any good? Interested in speaking? Have you tried a micro talk?

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