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10 Tools to save you time

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My presentation from the 2012 Creative Freelancer Conference in Boston

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10 Tools to save you time

  1. 1. 10 TOOLS TO SAVE YOU TIME RADICALLY STREAMLINE YOUR BUSINESS IN THE CLOUDPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  2. 2. DISCLAIMER http://www.flickr.com/photos/edtechie/5187412748/PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  3. 3. URL AT THE ENDPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  4. 4. WHO AM I? I AM PATRICK MCNEIL 1. Find me on pmcneil.com or on twitter @designmeltdown 2. I am a freelance writer, designer, teacher and web developer 3. I have worked in the web community for around 12 years now 4. I love to write books, talk about design and teach designers about the web 5. I have a particular passion for automation, streamlining and efficiencyPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  5. 5. A FEW THINGS YOU SHOULD KNOW ABOUT MEPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  6. 6. #1 – I’M LAZY http://www.flickr.com/photos/danenestos/1286054130/PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  7. 7. #2 – I’M CHEAP THOUGH NOT QUITE THAT CHEAP http://www.flickr.com/photos/jhansensnaps/4392207673/PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  8. 8. #3 – I’M NOT SOCHEAP WHEN ITCOMES TO LAZINESS $400,000 Beer bot http://www.therichtimes.com/400000-beer-bringing-bot/PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  9. 9. #4 – I WANT TO MAXIMIZE THE BENEFITS AND MINIMIZE THE PAINS OF SELF EMPLOYMENTPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  10. 10. MY GOAL IS TO HELP MINIMIZE YOUR PAIN OR AT LEAST AMUSE YOU A BITPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  11. 11. MY SETUP IT’S COMPLICATEDPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  12. 12. WORKING INTHE CLOUDBASIC CONCEPTS WHEN WORKING IN THE CLOUD http://www.flickr.com/photos/nirak/644335254/sizes/z/in/photostream/
  13. 13. DEVICE INDEPENDENCEPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  14. 14. PAINLESS UPGRADES MOVE TO A NEW MACHINE WITH CONFIDENCEPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  15. 15. CLOUD FRIENDLY CLOUD APPS ARE INTERCONNECTED 1. Data exchange between apps 2. Mac and PC 3. Devices – tablets, phones and more http://www.flickr.com/photos/nadaabdalla/3114586/PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  16. 16. LET’S START WITH THE BASICS THE NECESSARY STARTING POINTS FOR CLOUD BASED EFFICIENCYPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  17. 17. EMAIL THE MOST BASIC BUSINESS TOOLPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  18. 18. USE IMAP NOT POP3PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  19. 19. #1 GOOGLE APPS HTTP://WWW.GOOGLE.COM/APPS/ 1. Custom domains 2. Fully hosted 3. Web based 4. IMAP 5. Extendable 6. Mountains of interconnections 7. It’s FREEPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  20. 20. GOOGLE APPS PRICINGPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  21. 21. ACCOUNTING http://www.flickr.com/photos/venndiagram/4445273071/in/photostream/PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  22. 22. #2 LESS ACCOUNTING HTTP://LESSACCOUNTING.COM/ 1. Automation & integration 2. Affordable 3. Makes accounting not so bad 4. Makes tax time easy 5. iPhone app to capture expensesPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  23. 23. LESS ACCOUNTING PRICING $30 per month Use promo code “CFC2012” for 3 months free (limited to the first 499 people)PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  24. 24. #2.5 LESS TIME SPENT HTTP://LESSTIMESPENT.COM/ 1. Connects to Less Accounting 2. Limited connectivity 3. Simple time trackingPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  25. 25. LESS TIME SPENT PRICING $7.95per month 100% free to paid Less Accounting customersPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  26. 26. #3 HARVEST HTTP://WWW.GETHARVEST.COM/ 1. Time tracking and invoicing 2. Tons of integrations 3. Many input methods 4. Invoicing and paymentsPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  27. 27. HARVEST PRICING USE PROMO CODE “HOW” FOR 50% OFF YOUR FIRST PAID MONTH (AFTER THE FREE 30 DAY TRIAL)PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  28. 28. INVOICING http://www.flickr.com/photos/industriarts/7338751868/PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  29. 29. #4 FRESHBOOKS HTTP://WWW.FRESHBOOKS.COM/ 1. Awesomely simple invoicing and tracking 2. Time tracking tools built in 3. Many interconnections 4. Includes many payment methodsPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  30. 30. FRESHBOOKS PRICINGPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  31. 31. #5 MINUTE BILL HTTP://WWW.MINUTEBILL.COM/ 1. Silly simple 2. Fill it out and get a PDF 3. Totally free 4. Great for those that seldom invoicePATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  32. 32. GETTING SIGN OFFGETTING A CONTRACT SIGNEDhttp://www.flickr.com/photos/aloha75/7282703370/PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  33. 33. #6 SIGN NOW HTTPS://SIGNNOW.COM/ 1. Fast and simple 2. Many devices 3. Totally FREEPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  34. 34. SO SIMPLE
  35. 35. FAXING? FOR THAT CLIENT http://www.flickr.com/photos/31333486@N00/1977549318/PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  36. 36. #7 HELLO FAX HTTPS://WWW.HELLOFAX.COM/ 1. Send & receive faxes 2. Free option 3. Great options for heavy usersPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  37. 37. HELLO FAX PRICINGPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  38. 38. PROJECTMANAGEMENT http://www.flickr.com/photos/vfsdigitaldesign/5396691102/
  39. 39. #8 TRELLO HTTPS://TRELLO.COM/ 1. Organization and task management 2. Simple, scalable and enjoyable to use 3. 100% FreePATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  40. 40. PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  41. 41. #9 TICKSY HTTPS://WWW.TICKSY.COM/ 1. A simpler support system 2. No frills means its easy to get started 3. Ideal for an individual or very small groupPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  42. 42. TICKSY PRICING $5/user/monthPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  43. 43. A PAINLESS APPROACH TO BUILD YOUR SOCIAL NETWORK START AT THE PRIMARY SOURCE - EMAILPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  44. 44. #10 RAPPORTIVE HTTP://RAPPORTIVE.COM/ 1. Social connections made easy 2. Connect when it makes sense 3. It’s FREEPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  45. 45. PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  46. 46. PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  47. 47. GET ORGANIZED THIS IS NOT MY DESK http://www.flickr.com/photos/sparkleglowplug/80287775/PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  48. 48. #11 DROPBOX HTTPS://WWW.DROPBOX.COM/ 1. Massive integrations 2. Totally automatic 3. Decent free option 4. Nearly instant backups 5. Share access 6. Send filesPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  49. 49. DROPBOX PRICINGPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  50. 50. #12 EVERNOTE HTTP://EVERNOTE.COM/ 1. Capture everything 2. Get organized 3. Connections galore 4. Free version is enough for many 5. File everything from recipes to tutorials 6. This is one you have to grow intoPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  51. 51. EVERNOTE PRICING $5/month or $45/yearPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  52. 52. #13 LASTPASS HTTPS://LASTPASS.COM/ 1. Password storage 2. All browsers and devices 3. Encourages good password habits 4. Synchronization! 5. Particularly awesome when you get a new computerPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  53. 53. LASTPASS PRICING $12 per year (yes, per year)PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  54. 54. #14 IF THIS THEN THATHTTP://IFTTT.COM/ 1. Connection based 2. Automation magic 3. Totally free PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  55. 55. FOR EXAMPLEPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  56. 56. CONNECTS TOPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  57. 57. #15 RIGHT INBOX HTTP://WWW.RIGHTINBOX.COM/ 1. Schedule emails 2. Open & click tracking 3. Free & paid optionsPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  58. 58. RIGHT INBOX PRICINGPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  59. 59. #16 JING HTTP://WWW.TECHSMITH.COM/JING.HTML 1. Screenshots 2. Screencasts 3. Annotations 4. Instant uploading & sharing 5. It’s free!PATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  60. 60. JING EXAMPLE
  61. 61. #17 GUMROAD HTTPS://GUMROAD.COM/ 1. Easily sell anything 2. Sell digital assets 3. Automates delivery 4. Set it up in just a few minutes 5. Pay as you sellPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  62. 62. GUMROAD PRICING 5% + 25¢ per transactionPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  63. 63. #18 WUFOO HTTP://WUFOO.COM/ 1. Painless online forms 2. Prebuilt templates make it even faster 3. Collect data, files, contacts etc 4. Lot’s of third party integrations 5. Even collect paymentsPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  64. 64. WUFOO PRICINGPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  65. 65. #19 ODESK HTTPS://WWW.ODESK.COM/ 1. Outsource micro tasks 2. Not everything fits, but when it does! 3. Pay for the value of the task – from $1 to $100 / hr 4. Use other cloud tools to trackPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  66. 66. PULLING IT TOGETHERPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012
  67. 67. THANKFROM THIS VIEW THE LINKS YOU PRESENTATION, THE FULL SLIDES AND ALL THE PROMO CODES: PMCNEIL.COMPATRICK MCNEIL - CREATIVE FREELANCER CONFERENCE 2012

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