Ts010285934

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  • [ Notes to trainer : For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides. Adobe Flash animations : This template contains Flash animations. These will play in PowerPoint 2000 and later. However: If you want to save this template in PowerPoint 2007, save it in the earlier PowerPoint file format: PowerPoint 97-2003 Presentation (*.ppt) or PowerPoint 97-2003 Template (*.pot) . (You’ll see the file types in the Save As dialog box, next to Save as type. ) Warning: If you save it in a PowerPoint 2007 file format, such as PowerPoint Presentation (*.pptx) or PowerPoint Template (*.potx) , the animations won’t be retained in the saved file. Also : Because this presentation contains Flash animations, saving the template may cause a warning message to appear regarding personal information. Unless you add information to the properties of the Flash file itself, this warning does not apply to this presentation. Click OK on the message.]
  • So let’s continue, and see how easy and powerful Access 2007 can be.
  • So what makes Access tables different from lists, or from Excel worksheets? That’s next.
  • Related tables make Access more efficient than lists or worksheets.
  • With Access forms and reports, you’re helping other people to use your data and help your data make your point. And it’s easy, because it’s all built into Access. Access 2007 templates provide forms and reports designed for you, to suit your data.
  • The picture presents some questions to ask yourself when thinking about whether Access is right for you.
  • [ Note to trainer : With Access 2007 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Access, with instructions to guide you. Important : If you don’t have Access 2007, you won’t be able to access the practice instructions.]
  • Next, we’ll focus on templates.
  • You’ll find pointers to more information about templates in the Quick Reference Card that’s linked to at the end of the course.
  • For more information about the Navigation Pane, see the Quick Reference Card that’s linked to at the end of this course.
  • The Ribbon, by the way, is brand new for Access 2007.
  • [ Note to trainer: To play the animation when viewing the slide show, right-click the animation, then click Play . After playing the file once, you may have to click Rewind (after right-clicking) and then click Play . If you’re clicking the slide to make text enter or to advance to the next slide but nothing’s happening, click away from the animation. Sometimes you have to click twice. If you have problems viewing the animation, see the notes for the last slide in this presentation about playing an Adobe Flash animation. If you still have problems viewing the animation, the slide that follows this one is a duplicate slide with static art. Delete either the current slide or the next slide before showing the presentation.]
  • [ Note to trainer: This slide is nearly identical to the preceding slide except that it has static art instead of an animation. Use this slide if you have problems viewing the animation. Delete either the current slide or the preceding slide before showing the presentation.]
  • [ Note to trainer : With Access 2007 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Access, with instructions to guide you. Important : If you don’t have Access 2007, you won’t be able to access the practice instructions.]
  • The picture shows a form on the left and a report on the right.
  • For more information, see the Quick Reference Card that’s linked to at the end of the course. Also in the Quick Reference Card: How to share Access 2007 files with people who use a previous version of Access How to back up Access 2007 files.
  • [ Note to trainer : With Access 2007 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Access, with instructions to guide you. Important : If you don’t have Access 2007, you won’t be able to access the practice instructions.]
  • Using This Template This Microsoft Office PowerPoint ® template has training content with an overview of Microsoft Office Access ™ 2007. It’s geared for you to present to a group and customize as necessary. This template’s content is adapted from the Microsoft Office Online Training course called “Get to know Access 2007.” Features of the template Title slide: On the very first slide, there is placeholder text over which you should type the name of your company. Or you can delete the text box altogether if you don’t want this text. Animations: Custom animation effects are applied throughout the presentation. These effects include Peek , Stretch , Dissolve, and Checkerboard . All effects play in previous versions back to Microsoft PowerPoint 2000. To alter animation effects, go to the Slide Show menu, click Custom Animation , and work with the options that appear. If this presentation contains an Adobe Flash animation: To play the Flash file, you must register a Microsoft ActiveX ® control, called Shockwave Flash Object, on your computer. To do this, download the latest version of the Adobe Flash Player from the Adobe Web site. Warning about saving the Flash animations: The Flash animations will play in versions back to PowerPoint 2000. However: If you want to save this template in PowerPoint 2007, save it in the earlier PowerPoint file format: PowerPoint 97-2003 Presentation (*.ppt) or PowerPoint 97-2003 Template (*.pot) . (You’ll see the file types in the Save As dialog box, next to Save as type .) If you save it in a PowerPoint 2007 file format, such as PowerPoint Presentation (*.pptx) or PowerPoint Template (*.potx) , the animations won’t be retained in the saved file. Slide transitions: The Wipe Down transition is applied throughout the show. If you want a different one, go to the Slide Show menu, click Slide Transition , and work with the options that appear. Hyperlinks to online course: The template contains links to the online version of this training course. The links take you to the hands-on practice session for each lesson and to the Quick Reference Card that is published for this course. Please take note: You must have Access 2007 installed to view the hands-on practice sessions. If you don’t have Access 2007, you won’t be able to access the practice instructions. Headers and footers: The template contains a footer that has the course title. You can change or remove the footers in the Header and Footer dialog box (which opens from the View menu).
  • Ts010285934

    1. 1. [Your company name] presents: Microsoft Office ®Access™ 2007 Training Get to know Access
    2. 2. Course contents• Overview: Make your data work for you• Lesson 1: Access does data• Lesson 2: How does Access 2007 work?• Lesson 3: Looking good with forms and reportsEach lesson includes a list of suggested tasks and a set oftest questions. Get to know Access 2007
    3. 3. Overview: Make your data work for you Databases may have once been hard to understand, but not anymore. Access 2007 makes it easy to manage data by giving you a set of ready-made database templates. All you have to do is download and start. This course explains the advantages of Access compared to other ways of working with data. It shows you how to find and use the new database templates, and it takes you on a quick tour of a database. Get to know Access 2007
    4. 4. Course goals• Learn the benefits of Access 2007 compared to workbooks or lists.• Find and download an Access 2007 database template.• Learn to identify the main parts of a database. Get to know Access 2007
    5. 5. Lesson 1Access does data
    6. 6. Access does data Access does data. All kinds of data. From customer contacts, billing hours and inventory to diet and exercise records, household expenses, and lists of collectibles and prices.And it’s easy to get started — just download a ready-made database template. Start typing, and you’ve gotyour data under control. Get to know Access 2007
    7. 7. Tables organize data If you’ve got data, you’ve got lists. Access turns those lists into tables.Tables are organized by items in rows, and bycategories in columns.Access calls rows records, and it calls columns fields. Get to know Access 2007
    8. 8. Tables organize data If you’ve got data, you’ve got lists. Access turns those lists into tables.Organization is what makes Access so effective. Here, the record foreach employee includes such fields as last and first name, e-mailaddress, job title, and so on.You can use the tables already created in an Accesstemplate, or choose yourself what you need to include. Get to know Access 2007
    9. 9. Tables have relationships Access is different because it uses related tables. It’s designed so that one table can find and use data in another table.That way, when you keep track of work items, forexample, there’s no need to type employee names orproject names that you’ve already stored. Get to know Access 2007
    10. 10. Tables have relationships The picture shows this.You enter a new task in the Tasks table. As part of that,you select a project number from the Project field, whichuses data from the Projects table. Get to know Access 2007
    11. 11. Tables have relationships The picture shows this.Also, the Owner field in the Projects table uses datafrom the Employees table, and that means the Taskstable and the Projects table both know which employeethe work is assigned to.In turn, that helps you know who the work is assigned to. Get to know Access 2007
    12. 12. Data looks good in forms and reports Another Access advantage: It makes data easy to see.Lists and worksheets can be hard to read. They go upand down, back and forth, over and over.In contrast, Access forms and reports let you show onlythe data you need, with the look you like. Get to know Access 2007
    13. 13. Is Access right for you? The power of Access is the power of data. If your data isn’t suited for organizing in tables, or if nobody will look at it again, Access won’t make it more useful.But even daily shopping lists, if you store them, will helpyou plan your budget. And a simple Access form canhelp a business give a discount to regular customerswithout making them stamp loyalty cards.That’s why Access is worth getting to know. Get to know Access 2007
    14. 14. Suggestions for practice1. Look at a database table.2. Look at a database form.3. Look at table relationships.Online practice (requires Access 2007) Get to know Access 2007
    15. 15. Test 1, question 1Tables are better than lists. (Pick one answer.)1. True.2. False.3. It depends. Get to know Access 2007
    16. 16. Test 1, question 1: AnswerIt depends.Your own data, and how you use it, determines whether a table or list isbest. Get to know Access 2007
    17. 17. Test 1, question 2Access works best when all your data is in every table. (Pickone answer.)1. True.2. False. Get to know Access 2007
    18. 18. Test 1, question 2: AnswerFalse.Avoiding duplicated data is what makes Access efficient. Get to know Access 2007
    19. 19. Test 1, question 3What’s in an Access database? (Pick one answer.)1. Tables and nothing but tables.2. Tables, forms, and reports.3. One really big table. Get to know Access 2007
    20. 20. Test 1, question 3: AnswerTables, forms, and reports.Databases contain tables, forms, reports, and other objects. Get to know Access 2007
    21. 21. Lesson 2How does Access 2007 work?
    22. 22. How does Access 2007 work? Even if you’ve never used Access before, you can be working with your own Access 2007 database in five minutes or less. If you have, you’re in for a surprise.New for Access 2007, the Getting Started page haslots to offer.You’ll find featured templates, links to all the Access2007 templates, and links to useful Office Online stufflike video demos. Get to know Access 2007
    23. 23. How does Access 2007 work? Even if you’ve never used Access before, you can be working with your own Access 2007 database in five minutes or less. If you have, you’re in for a surprise.You’ll see the Getting Started page when you openAccess 2007.After you’ve opened a database, you can return to theGetting Started page at any time by closing thedatabase. Get to know Access 2007
    24. 24. Take it easy, make it easy: templates Also new for Access 2007, database templates mean that you can start a database in moments, without having to design and create it.Popular useful databases are provided for you. They’re free,they’re built for the purpose, and new ones keep getting added tothe Getting Started page.The picture shows the page. Get to know Access 2007
    25. 25. Take it easy, make it easy: templates Also new for Access 2007, database templates mean that you can start a database in moments, without having to design and create it.After you open a database template, you can easily startentering data.You can also adapt it to suit yourself, or expand itscapabilities by adding a new table or another form. Get to know Access 2007
    26. 26. Getting started is a breeze When you first open them, most templates display a form. Usually, it’s the form you’ll use the most.You get started with your new database by entering datain that form. That’s really all it takes to get started —download the database and start typing. Get to know Access 2007
    27. 27. Getting started is a breeze The picture shows a typical form with some new data.Each form is custom tailored for its template, and it’seasy to see how they save you a lot of time.But don’t stop there. Access has some other tools that letyou take charge of your new database. Get to know Access 2007
    28. 28. See your database: the Navigation Pane After you open a database template, the Navigation Pane shows you what’s inside it. The pane lists the tables, forms, reports and other objects in a database.The Navigation Pane is also where you go in order to use an object —to open a form and enter data or run a report.The Navigation Pane puts every database object right in front of you. Get to know Access 2007
    29. 29. See your database: the Navigation Pane Let’s take a quick tour. If the Navigation Pane is closed, open it by clicking the Shutter Bar Open/Close Button. Get to know Access 2007
    30. 30. See your database: the Navigation Pane Let’s take a quick tour. When you first open a database template, it may display shortcuts to your database objects. You can tell by the little arrows next to each icon. If you want to work with the objects themselves, click the bar at the top of the Navigation Pane and… Get to know Access 2007
    31. 31. See your database: the Navigation Pane Let’s take a quick tour. …select another category from the menu. Object Type is a good all-around category because it shows you everything in your database. After you select a category… Get to know Access 2007
    32. 32. See your database: the Navigation Pane Let’s take a quick tour. …your choice appears in the bar at the top of the Navigation Pane, so you always know how your objects are organized. And don’t worry. If you don’t like a category, just open the menu and select a new one at any time. Get to know Access 2007
    33. 33. Command your database: the Ribbon The Ribbon at the top of every screen shows you all the commands for working with a database.On the Create tab, for example, you’ll find thecommands to create new tables and other databaseobjects. You’ll use the External Data tab when you wantto import or export data. Get to know Access 2007
    34. 34. Command your database: the Ribbon The Ribbon at the top of every screen shows you all the commands for working with a database.Each Ribbon tab contains its own groups, and eachgroup contains the commands for a particular activity,such as sort and filter, hide and unhide, copy and paste. Get to know Access 2007
    35. 35. As easy as one, two, three, four It really is possible, in Access 2007, to create a database and start working with it in five minutes or less.Animation: Right-click, and click Play.This animation shows the process. Get to know Access 2007
    36. 36. As easy as one, two, three, four So it really is possible, in Access 2007, to create a database and start working with it in five minutes or less.That’s because database templates, like the onesshown on the Getting Started page here, mean much ofthe nuts-and-bolts legwork is taken care of for you. Get to know Access 2007
    37. 37. Suggestions for practice1. Download a template.2. Enter data.3. Use the Navigation Pane.Online practice (requires Access 2007) Get to know Access 2007
    38. 38. Test 2, question 1Where are the templates? (Pick one answer.)1. In the Navigation Pane.2. On the Getting Started page.3. Office Online. Get to know Access 2007
    39. 39. Test 2, question 1: AnswerOn the Getting Started page.You can view the Getting Started page at any time, just by closing yourdatabase. Get to know Access 2007
    40. 40. Test 2, question 2Where can you see database objects? (Pick one answer.)1. On the Ribbon.2. On the Getting Started Page.3. In the Navigation Pane. Get to know Access 2007
    41. 41. Test 2, question 2: AnswerIn the Navigation Pane.The Quick Reference Card that’s linked to at the end of this coursepoints to a video demo about the Navigation Pane. Get to know Access 2007
    42. 42. Test 2, question 3Where are the commands for working with data? (Pick oneanswer.)1. On the Ribbon.2. In the Navigation Pane.3. On the Getting Started page. Get to know Access 2007
    43. 43. Test 2, question 3: AnswerOn the Ribbon.Each tab on the Ribbon contains a group of related commands. Get to know Access 2007
    44. 44. Lesson 3Looking good with forms and reports
    45. 45. Looking good with forms and reports The previous lesson introduced you to forms and showed you how to get started using your new database. Now, you’ll go a bit deeper into forms, and learn about reports.Forms and reports make data visually effective. Formsmake it easier to enter and work with data, whilereports make it easy to print and view data. Get to know Access 2007
    46. 46. Forms follow function Forms help you quickly see just what’s important.A form can show you the data from one table or frommore than one table, so that you can see all the data youwant in one place.A form connected to more than one table lets you enterdata without having to open those tables. Get to know Access 2007
    47. 47. Forms follow function A form can also emphasize important data and make it more visible, so that it’s easier to work with.Or a form can show selected data, hiding what you wantto keep private.For example, a form can encourage your customers toenter and update their own contact data, while it keepsshipping and payment details out of sight. Get to know Access 2007
    48. 48. Reports get you noticed If you take your data to a meeting, you want people to see at a glance what it means.And if you send mail to your customers offeringdiscounts on selected items, you want those items tolook good enough to sell themselves.You can do these things with a report. After querying forthe data you want, you can group the data to make itclearer and use colors, fonts, and other design features. Get to know Access 2007
    49. 49. Create a new form or report The template databases in Access 2007 contain many forms and reports, designed to fill your needs for each particular kind of data.If you want a new form or report, it’s easy to create oneany time.The Create tab on the Ribbon has commands for allsorts of new database objects. Get to know Access 2007
    50. 50. Suggestions for practice1. Look at some forms and reports.2. Create a simple form.3. Create a simple report.Online practice (requires Access 2007) Get to know Access 2007
    51. 51. Test 3, question 1Which of the following would you use to print your data?(Pick one answer.)1. A form.2. A report.3. Either one. Get to know Access 2007
    52. 52. Test 3, question 1: AnswerA report.A report can provide attractive, readable printouts. Get to know Access 2007
    53. 53. Test 3, question 2A form always shows everything that a table shows. (Pick oneanswer.)1. True.2. False. Get to know Access 2007
    54. 54. Test 3, question 2: AnswerFalse.In fact, one big advantage of using forms is they can show part of thedata from a table, and combine data from more than one table. Thatway, you get just what you need. Get to know Access 2007
    55. 55. Test 3, question 3Which of the following can provide data for a report? (Pickone answer.)1. A form.2. Another report.3. A query. Get to know Access 2007
    56. 56. Test 3, question 3: AnswerA query.A query selects data from a table or tables, and a report can be basedon that data in the query. Get to know Access 2007
    57. 57. Quick Reference CardFor a summary of the tasks covered in this course, view the Quick Reference Card. Get to know Access 2007
    58. 58. USING THIS TEMPLATESee the notes pane or view the fullnotes page (View menu or tab) for detailed help on this template.

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