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Presentation skills (for sharing)


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Tips for preparing for your presentation.

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Presentation skills (for sharing)

  1. 2. Select a topic and a clear purpose - <ul><li>Brainstorm a list of topics that you know and care about. </li></ul><ul><li>Choose 1 topic from the list. </li></ul><ul><ul><li>If topic is too broad, narrow it down by brainstorming again. </li></ul></ul><ul><ul><li>Try brainstorming questions your audience might have. </li></ul></ul>
  2. 3. <ul><li>Determine your purpose: to inform/teach or persuade/convince. </li></ul><ul><ul><li>Write it down as a purpose statement and try to make it more specific:  I want to teach my audience how to make a very good oral presentation by breaking the process down into easy steps </li></ul></ul>
  3. 4. Analyze your audience and keep their needs in mind as you design your talk. <ul><li>Find out who they are or the type of people they are. </li></ul><ul><li>Determine their attitude to the topic and to you (positive/negative) </li></ul><ul><li>Estimate their knowledge about the topic (novice______expert) </li></ul>
  4. 5. Gather ideas on your topic to meet your audience's needs and your purpose. <ul><li>Research in the library and in the Internet. Be sure to acknowledge your sources. </li></ul><ul><li>Interview experts on the topic. </li></ul><ul><li>Share your relevant experiences. </li></ul>
  5. 6. Organize your ideas in chunks of information (main points) <ul><li>Categorize and label ideas </li></ul><ul><li>Develop a few main points relating to your purpose (3-5) </li></ul><ul><li>Map or outline your ideas in a hierarchy (tree) </li></ul>
  6. 7. Prepare your presentation and outline <ul><li>Develop points orally or in point form on paper </li></ul><ul><li>Write out your introduction and conclusion. </li></ul><ul><ul><li>Intro should create interest, reveal topic, and preview main points.  </li></ul></ul><ul><ul><li>Conclusion sums up by repeating main points and suggesting implications or action for the audience </li></ul></ul>
  7. 8. Strategies for Beginning a Presentation <ul><li>Story/anecdote </li></ul><ul><li>Rhetorical question </li></ul><ul><li>Joke </li></ul><ul><li>Starting fact </li></ul><ul><li>Overview of session </li></ul><ul><li>Recap previous session and link to yours </li></ul>
  8. 9. Which one to use? <ul><li>Relevant </li></ul><ul><li>Consistent with overall purpose of presentation </li></ul><ul><li>Comfort zone </li></ul>
  9. 10. ELEMENTS OF A GOOD PRESENTOR <ul><li>Self-management </li></ul><ul><ul><li>Voice </li></ul></ul><ul><ul><li>Posture </li></ul></ul><ul><ul><li>Language </li></ul></ul>
  10. 11. Rapport with participants <ul><ul><li>Encourage learning </li></ul></ul><ul><ul><li>listening; acknowledging </li></ul></ul><ul><ul><li>Respect for the individual </li></ul></ul><ul><ul><li>Genuine concern for the participants’ learning needs </li></ul></ul>
  11. 12. Content and process management <ul><li>Knowledge of the subject matter </li></ul><ul><li>Preparation; resourcefulness </li></ul><ul><li>Quick-thinking </li></ul><ul><li>Balancing depth/breadth of scope; time; learning capacity </li></ul>
  12. 13. NON-VERBALS/ BODY LANGUAGE <ul><li>Posture </li></ul><ul><li>Stand erect, relaxed, with weight on both feet </li></ul><ul><li>Avoid leaning and slouching </li></ul><ul><li>Standing on one foot or on your heels or feet wide apart may be received negatively </li></ul>
  13. 14. POSITIVE BODY SIGNALS <ul><li>Stillness of hands and feet </li></ul><ul><li>Open palm gestures </li></ul><ul><li>Leaning forward but chest out </li></ul><ul><li>Standing comfortably </li></ul><ul><li>Angling the body in the direction of the person </li></ul>
  14. 15. NEGATIVE BODY SIGNALS <ul><li>Nervous mannerisms </li></ul><ul><li>Playing with objects and personal effects </li></ul><ul><li>Affectations </li></ul><ul><li>Drawing attention to your sexuality </li></ul><ul><li>Pointing at people </li></ul><ul><li>Touching the face </li></ul>
  15. 16. VOICE <ul><li>SOME BASIC PRINCIPLES OF VOICE WORKS </li></ul><ul><li>Use diaphragmatic and abdominal control </li></ul><ul><li>Focus </li></ul><ul><li>Keep your pitch low </li></ul><ul><li>Keep your cheeks up; mouth widened a bit </li></ul>
  16. 17. CARE FOR YOUR VOICE <ul><li>Avoid cold liquids or drinks with caffeine </li></ul><ul><li>Avoid mints or food with sugar </li></ul><ul><li>Avoid food and drinks with lactose </li></ul>
  17. 18. “ Turn offs” <ul><li>Using clichés </li></ul><ul><li>Sermonizing/patronizing the audience </li></ul><ul><li>Lengthy presentations </li></ul><ul><li>Offensive humor or remarks </li></ul><ul><li>Being unprepared </li></ul><ul><li>Distractive mannerisms </li></ul>
  18. 19. LANGUAGE <ul><li>Use common language/dialect </li></ul><ul><li>* Technical terms </li></ul><ul><li>* Acronyms </li></ul><ul><li>* Idioms; slang </li></ul><ul><li>* High-sounding words </li></ul><ul><li>Caution on offending words/illustrations </li></ul>
  19. 20. POINTERS FOR USING VISUALS <ul><li>Talk to the audience. </li></ul><ul><li>Ensure everyone can see visuals. </li></ul><ul><li>Dim lights for slides. </li></ul><ul><li>Turn off/cover slide when talking about a topic not on the slide. </li></ul>
  20. 21. POINTERS FOR VISUAL AIDS <ul><li>Needed in the topic </li></ul><ul><li>Easy to read and understand </li></ul><ul><li>Be prepared to go without technology support. </li></ul><ul><li>Keep it simple </li></ul>
  21. 22. SLIDE PRESENTATION POINTERS <ul><li>Know your topic. </li></ul><ul><li>Use key phrases about your topic. </li></ul><ul><li>Limit the number of slides </li></ul><ul><li>Lay-out of slide should be easy to the eyes. </li></ul><ul><li>Avoid fancy fonts. </li></ul>
  22. 23. <ul><li>Use contrasting colors for text and background. </li></ul><ul><li>Use a standard template design for consistency. </li></ul><ul><li>Use animations, transitions, sound effects sparingly. </li></ul>
  23. 24. ENDING THE PRESENTATION <ul><li>Summarize, synthesize. </li></ul><ul><li>Go back to your objectives. </li></ul><ul><li>Reinforce key messages. </li></ul><ul><li>End on a positive note. </li></ul><ul><li>X Whimper toward the end. </li></ul><ul><li>X Fizzle out. </li></ul><ul><li>X Fade. </li></ul><ul><li>X Lose energy. </li></ul>
  24. 25. CONCLUSION  <ul><li>Good preparation makes you confident and results in a good talk, so prepare your talk and then practice your delivery: </li></ul><ul><ul><li>choose a topic and get started early </li></ul></ul><ul><ul><li>determine a clear purpose and plan to fulfill it </li></ul></ul><ul><ul><li>know your audience and keep them in mind as you gather ideas and organize them into clear, separate points </li></ul></ul><ul><ul><li>rehearse your talk often using a speech outline (DON'T READ IT) </li></ul></ul>
  25. 26. <ul><li>Good preparation and practice will reduce your anxiety. </li></ul><ul><li>Reference: </li></ul><ul><li> Oral%20Presentations/How_to_Prepare.shtml </li></ul>