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Nonprofit Webinars WorkshopGoogle Apps for Nonprofits                  Marc Baizman                 My Computer Guy       ...
Topics What is Google                                       Why Use It and Apps for NPOs?                                 ...
WhatWhat is Google Appsfor Nonprofits?Let’s dive in      This work is licensed under a Creative Commons Attribution-ShareA...
WhatSolid FoundationThis work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported                    ...
Google.com/nonprofit                                                                     Whats    This work is licensed un...
Google.com/nonprofit                                                                     Whats        Google Grants – $10K...
WhatGoogle Apps (Core):        Mail - email @yournonprofit.org (25G)        Calendar - shared calendar        Drive & Docs...
WhatSyncs with phones!       Note: Need to enable sync for your domain first!    This work is licensed under a Creative Co...
WhatSyncs with Outlook!        Note: Need to enable sync for your domain first!    This work is licensed under a Creative ...
What                                      WhatWhere are you now? This work is licensed under a Creative Commons Attributio...
Topics What is Google                                       Why Use It and Apps for NPOs?                                 ...
Why and HowWhy use it andHow do I get it?Let’s do this!      This work is licensed under a Creative Commons Attribution-Sh...
Why      NO COST(if you’re eligible ;)This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported  ...
WhyNo servers neededThis work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported                    ...
Why                          SecureThis work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported     ...
Why                       ReliableThis work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported      ...
Why           Cloud-basedThis work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported               ...
HowHow do you get it?1.   Create a separate Google account     “mynonprofitgoogleapps@gmail.com” and     share the passwor...
HowHow long does it take?    This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported           ...
HowHow Will You Know?Yes, it says “Education”. That means you’ve been enrolled.        This work is licensed under a Creat...
HowEligibility Requirements• Current US-based 501(c)3 as determined  by the IRS: apps.irs.gov/app/eos/• CANNOT be one of t...
Topics What is Google                                       Why Use It and Apps for NPOs?                                 ...
Case StudyCase Study:YNPN BostonA Real-life Example     This work is licensed under a Creative Commons Attribution-ShareAl...
Case                                                                                        StudyYNPN Boston   This work i...
Case                                                                                              StudyAbout YNPN Boston• ...
CaseGoogle Control Panel                                                                     Study    This work is license...
Case                                                                                         StudyCreated Custom Groups   ...
Case                                                                                        StudyAdded Custom Logo   This ...
CaseDisabled Advertising and                                                                 StudyEnabled SSL    This work...
Case                                                                                         StudyEnabled Mobile Sync    T...
Case                                                                                         StudyGoogle Mail    This work...
Case                                                                                         StudyGoogle Calendar    This ...
Case                                                                                             StudyGoogle Docs/DriveYou...
Case                                                                                         StudyGoogle Site - Intranet  ...
Topics What is Google                                       Why Use It and Apps for NPOs?                                 ...
Best PracticesBest Practices andPainful LessonsHow to make your rollout successful     This work is licensed under a Creat...
Best                                                                                         PracticesRates of Adoption   ...
Best                                                                                         PracticesGet everyone on boar...
Best                                                                                         PracticesIdentify Champions! ...
Best                                                                                          PracticesTraining, Training,...
Best                                                                                          PracticesDon’t try it all at...
Best                                                                                     Practices  How do youmeasure succ...
Best                                                                                           PracticesUse Google’s Resou...
Topics What is Google                                       Why Use It and Apps for NPOs?                                 ...
Questions?This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported                              ...
3 Things You Can Do Right Now!Go to http://www.google.com/nonprofitsFind out your current infrastructure costsStart thi...
Thank You!              Marc Baizman            My Computer Guy          marc@mcgtraining.com             (617) 329-1868  ...
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Intro to Google Apps for Nonprofits

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A basic introduction to Google Apps for Nonprofit organizations. Good place to get started and learn more about the resources available to you, the nonprofit techie.

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Intro to Google Apps for Nonprofits

  1. 1. Nonprofit Webinars WorkshopGoogle Apps for Nonprofits Marc Baizman My Computer Guy www.mcgtraining.com @mbaizman 8/7/2012 This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 1 License
  2. 2. Topics What is Google Why Use It and Apps for NPOs? How Do You Get It? Mission! Case Study: Best Practices and YNPN Boston Painful Lessons This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 2 License
  3. 3. WhatWhat is Google Appsfor Nonprofits?Let’s dive in This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 3 License
  4. 4. WhatSolid FoundationThis work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 4 License
  5. 5. Google.com/nonprofit Whats This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 5 License
  6. 6. Google.com/nonprofit Whats Google Grants – $10K free AdWords YouTube – branded videos with donate now button Earth Outreach – advanced mapping Apps – email, calendar, docs/drive, sites This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 6 License
  7. 7. WhatGoogle Apps (Core): Mail - email @yournonprofit.org (25G) Calendar - shared calendar Drive & Docs - collaborative files (5G) Google Talk – chat/IM service Contacts – shared contacts Sites - internal/external websites This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 7 License
  8. 8. WhatSyncs with phones! Note: Need to enable sync for your domain first! This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 8 License
  9. 9. WhatSyncs with Outlook! Note: Need to enable sync for your domain first! This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 9 License
  10. 10. What WhatWhere are you now? This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 10 License
  11. 11. Topics What is Google Why Use It and Apps for NPOs? How Do You Get It? Mission! Case Study: Best Practices and YNPN Boston Painful Lessons This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 11 License
  12. 12. Why and HowWhy use it andHow do I get it?Let’s do this! This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 12 License
  13. 13. Why NO COST(if you’re eligible ;)This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 13 License
  14. 14. WhyNo servers neededThis work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 14 License
  15. 15. Why SecureThis work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 15 License
  16. 16. Why ReliableThis work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 16 License
  17. 17. Why Cloud-basedThis work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 17 License
  18. 18. HowHow do you get it?1. Create a separate Google account “mynonprofitgoogleapps@gmail.com” and share the password with a coworker!2. Apply to the G4NP program at http://www.google.com/nonprofits3. Wait for your approval email from Google4. While you’re waiting, sign up for the “Free” Google Apps at www.google.com/enterprise/apps/business/pri cing.html (NOT the trial!)5. Once approved, enroll in Google Apps for This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 18 License
  19. 19. HowHow long does it take? This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 19 License
  20. 20. HowHow Will You Know?Yes, it says “Education”. That means you’ve been enrolled. This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 20 License
  21. 21. HowEligibility Requirements• Current US-based 501(c)3 as determined by the IRS: apps.irs.gov/app/eos/• CANNOT be one of the following: • Governmental entities and organizations • Hospitals and health care organizations • Schools, childcare centers, academic institutions, and universities (philanthropic arms of educational organizations are eligible)• Help: http://support.google.com/nonprofits/ This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 21 License
  22. 22. Topics What is Google Why Use It and Apps for NPOs? How Do You Get It? Mission! Case Study: Best Practices and YNPN Boston Painful Lessons This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 22 License
  23. 23. Case StudyCase Study:YNPN BostonA Real-life Example This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 23 License
  24. 24. Case StudyYNPN Boston This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 24 License
  25. 25. Case StudyAbout YNPN Boston• Local chapter of a national org• $10,000 annual budget• 20 volunteer staff people• All virtual (no physical office)• 2 month transition plan (no system in place!)• Training for all staff• Started with Mail, Calendar, and Docs/Drive• Added Sites for intranet shortly after launch This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 25 License
  26. 26. CaseGoogle Control Panel Study This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 26 License
  27. 27. Case StudyCreated Custom Groups This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 27 License
  28. 28. Case StudyAdded Custom Logo This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 28 License
  29. 29. CaseDisabled Advertising and StudyEnabled SSL This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 29 License
  30. 30. Case StudyEnabled Mobile Sync This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 30 License
  31. 31. Case StudyGoogle Mail This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 31 License
  32. 32. Case StudyGoogle Calendar This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 32 License
  33. 33. Case StudyGoogle Docs/DriveYou can sync these to your local PC or smartphone…sorta. This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 33 License
  34. 34. Case StudyGoogle Site - Intranet This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 34 License
  35. 35. Topics What is Google Why Use It and Apps for NPOs? How Do You Get It? Mission! Case Study: Best Practices and YNPN Boston Painful Lessons This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 35 License
  36. 36. Best PracticesBest Practices andPainful LessonsHow to make your rollout successful This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 36 License
  37. 37. Best PracticesRates of Adoption http://en.wikipedia.org/wiki/Diffusion_of_innovations “Rogers Innovation Curve” This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 37 License
  38. 38. Best PracticesGet everyone on board! http://en.wikipedia.org/wiki/Diffusion_of_innovations “Rogers Innovation Curve” This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 38 License
  39. 39. Best PracticesIdentify Champions! http://en.wikipedia.org/wiki/Diffusion_of_innovations “Rogers Innovation Curve” This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 39 License
  40. 40. Best PracticesTraining, Training, Training This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 40 License
  41. 41. Best PracticesDon’t try it all at once! Uh oh… http://en.wikipedia.org/wiki/Diffusion_of_innovations “Rogers Innovation Curve” http://www.flickr.com/photos/avlxyz/3062676659/ This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 41 License
  42. 42. Best Practices How do youmeasure success?This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 42 License
  43. 43. Best PracticesUse Google’s Resources!• Help: http://support.google.com/a/• Google Apps Deployment Site: http://deployment.googleapps.com/• Google Apps Learning Center: http://learn.googleapps.com/• Google for Nonprofits Blog: http://googlefornonprofits.blogspot.com/• Google for Nonprofits Discussion Group: https://groups.google.com/forum/?fromgroups #!forum/googlefornonprofits-discuss This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 43 License
  44. 44. Topics What is Google Why Use It and Apps for NPOs? How Do You Get It? Mission! Case Study: Best Practices and YNPN Boston Painful Lessons This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 44 License
  45. 45. Questions?This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 45 License
  46. 46. 3 Things You Can Do Right Now!Go to http://www.google.com/nonprofitsFind out your current infrastructure costsStart thinking strategically about how technology can support your mission! This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 46 License
  47. 47. Thank You! Marc Baizman My Computer Guy marc@mcgtraining.com (617) 329-1868 www.mcgtraining.com Twitter: @mbaizmanThis work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported 47 License

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