Enter priseResourcePlanning (ERP) Project Group Ali KODAL Cagdas GUR Dalvin EBIWARE Ferdad MOTARJEMI Mustafa Gündeğer
What is Enterprise Resource Planning (ERP)? How ERP systems are implemented within companies? Companies before ERP Systems EMU Real Case Example Companies after ERP Systems EMU Real Case Example Sap Program Structure in Printing Process E.M.U. ERP Systems ERP Software Companies Istanbul Fast Ferries (IDO) Uses SAP How Engineers benefits from ERP systems? SAP shareholders
COMPUTER INTEGRATED MANUFACTURING - CIM "CIM is the integration of total manufacturing enterprise by using integrated systems and data communication coupled with new managerial philosophies that improve organizational and personnel efficiency."
Subsystems of CIM operation: CAD/CAM (Computer-aided design/Computer-aided manufacturing) ERP (Enterprise resource planning) CAPP, (Computer-aided process planning) CNC (computer numerical control) machine tools DNC, direct numerical control machine tools FMS, flexible machining systems ASRS, automated storage and retrieval systems AGV, automated guided vehicles Robotics Automated conveyance systems Computerized scheduling and production control CAQ (Computer-aided quality assurance) A business system integrated by a common database. Lean Manufacturing
What is EnterpriseResource Planning (ERP)? ERP is an enterprise-wide information system designed to coordinate all the resources, information, activities needed to complete business processes such as; order fulfillment billing.
How ERP SystemsWorks? A typical ERP system would use multiple component of computer software and hardware to achieve integration ERP delivers a single database that contains all data for the software module
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How ERP systems areimplemented withincompanies? ERP Software Companies start analysing the prospective company(s), identifing their individual needs. Setup of ERP systems For Mid-size companies 5-12 months Large Companies 6-18 months
Example of EMU Industrial Engineering Faculty wants to buy a new Printer. For this reason Secretary gives a purchasing order by filling purchasing order forms. Next slide shows how this purchasing request process flow was working before ERP systems.
New Printer PurchasingProcess form for a new printer 1. Purchase order 2. Head of Department Confirmation- Faculty Head 3. Purchase order document sent to E.M.U. Account Office 4. Account Office Secretary sents the purchase order to the Responsibles 5. Purchase order- Responsible personal Confirmation 6. Purchasing department- Manager Confirmation 7. Transfer to Finance Department Secretary for processing 8. Finance Department Responsible’s Confirmation 9. Transfer to Rector’s Office 10. Rector’s Secretary- Confirmation 11. Confirmation Transfer, to Purchase Department Secretary 12. Purchase Responsible personal commends with Purchase:
Example: Before ERP Systems Tran sfer to A c Offic countin e g ce inan r to F n nsfe artme Tra Dep Transfer to Accounting Office Trans fer to Mana gerSecretary’s New printer application
Example E.M.U. IEFaculty Industrial Engineering Faculty wants to buy a new HP Printer. For this reason Secretary gives a purchasing order with using E.M.U. Online ERP systems. Next slide shows the purchasing order process flow with ERP Systems.
E.M.U. After ERPSystems REQUEST OF NEW SAP SYSTEM ONLINE SECRETARY CONFIRMATION HP PRINTER HEAD OF DEPARTMENT SAP SYSTEM ONLINE SAP SYSTEM ONLINE FINANCIALCONFIRMATION PURCHASE PURCHASEING MANAGER ACCOUNTING RESPONSIBLE SAP SYSTEM ONLINE SAP SYSTEM ONLINE CONFIRMATION CONFIRMATIONFINANCE DEPARTMENT RECTORS OFFICE PURCHASE OF NEW SAP SYSTEM ONLINE HP PRINTER PURCHASE DEPARTMENT
In this real case there the benefits of the ERP systems Online Data Flow decreases the process time Fast & Online Confirmation Less Paperwork No need for folder storage Database Security Less Employee needed Easy Financial Management Better Inventory Management
Example E.M.U. IEFaculty One of instructor gives printing order to the secretary. Next slides shows the process flow and how the system works step by step.
SAP Program Structure in Printing Process Open program Request Form is selected for Printing Office.secretary receives a code from program s ce s pro e g th tinSecretary confirms on the SAP program r i n st o f p li he e n t o the ter. Th ps t cen dro ting n pri signed After signin g the paper the fo rm is s ent to se cr e tary numbe r is se instru ctor fi nt to instruc l l ed a work small tor and paper
Printout Process of IEDepartment Secretary of the department opens SAP page. User 1. security step 1 is for Password IE DEPT 2. security step 2 is Sign In for Administrator. EMU Information Department
Purchasing & Inventory Control Management Create Request Editting Managerial Unit Request Confirmation Request List Printout After Second step menu is shown
3. Request Form is selected for Printing Office.4. Then, title of the request, course code, instructor name, work category, and office telephone number is filled by secretary
Printing Department Request Form User Subject of Request Printout Materials will be selling in bookstore Work type Next Name Surname Phone Definitions
5.Secretary receives a number (code) from program.6.This number is sent to the instructor and the instructor fills a short form.7.After he/she signed the paper the form is sent to the secretary;8.Secretary confirms on the SAP program.9. Accounting office is informed and cost is calculated, check to see if Industrial Engineering has the required budget. After approval10.Then the printing process drops to the list of the printing center.11. Inventory management is informed.12. Purchasing Office is informed simultaneusly.
What is SAP MM? SAP MM (Materials Management) SAP MM is a module is used for Procurement Handling and Inventory Management. The module has two important master data - material and vendor. Broadly, the various levels that can be defined for a SAP MM implementation are: Client, Company Code, Plant, Storage Location, Purchase Organization.
Material Management ( MM ) LOGICAL STRUCTURE supplier Distribution vendor customer production
SAP FICO Financial Accounting (FI) Module The SAP FICO module includes 2 major categories; Financials (FI) Controlling (CO) FI (Financial Accounting) module includes; Accounts payable Accounts receivable General ledger
Controlling (CO) Module The CO (Controlling) Module has multiple configuration steps that must be followed for complete implementation of this module. Cost Center Order Management Commitment Mgt Profit Analysis Acty-Based Costing
Istanbul Fast Ferries (IDO)• Annually 91 million passanger• Annually 5,5 million vehicles• Dailly 1,200 navigation capacity• 90 Ships• 82 Terminals• 3,200 personel• 314 Million YTL endorsement
PASSANGER MAINTENANC ESAP CENTER EMPLOYEE FUEL PASSANGER PASSANGER
SAP Systems arranges relationship between; shipping conditions, route determination, shipping point, employee conditions, fuel supply, maintenanceCombine these variables in order todetermine optimal transportation mode andservice levels.
Controlling Module(CO) IDO passanger can send SMS to IDO SAP system and get the information about shipping route times. This process is a service of Controlling Module.
Istanbul Fast Ferries SAP SYSTEM’s first stepPM Plant MaintananceMM MODULE Material ManagementCO-CCA MODULE Controlling OperationsFI MODULE Financial Management • FI-AA MODULE Asset Accounting • FM MODULE Funds ManagementHR-PA Human Resource- Professional Association
PM - PlantMaintenance Equipment and Technical Objects (PM-EQM) Preventive Maintenance ( PM-PRM) Maintenance Order Management (PM-WOC) Work Clearance Management (PM-WCM) Information System (PM-IS) Workflow Scenarios (PM/CS)
Istanbul Fast Ferries SAP SYSTEM 2nd stepTR-CM Data Adjustment in Cash ManagementTR-TM Treasury ManagementHR-PD Human Resources Performance EvaluationCO-PA Profitability AnalysisWF Work Flow
Istanbul Fast Ferries BENEFITS OF SAP SYSTEM FOR IDO Increased efficiency of whole system, Prevented from the same procedures repetition, Easy access of any information from the huge databank, Easy tracking and control of past transactions, Standardization of transactions and information security, and Measurable timing of transactions and delagation.
Usesful SAP Modules forEngineers MM- Material Management Better Procurement Handling Orginized Inventory Management Easy Purchase Organization Faster Storage Location PM – Plant Maintenance Maintenance Order Management Equipment and Technical Objects Coordination Preventive Maintenance Workflow Scenarios Work Clearance Management
MM Information SystemPUR CHA SYS SIN TEM G INFO ST OCK ROL O u Ti Purc t on h asin g gr PC r o dNc Vend oup pha se or MM Mate ge rial Stora grou Mate p rial rial MateABC anal Batch ysis sis analy ABC lue Sto ck va ing P lann ble Flexi lysis ana
Material management system isfeed by the information that comesfrom ;- purchasing information systemand ,- stock control
OUTPUTS of ERP Systems DOCUMENTSPrinte Proposal Fax r Orders approval Delivery plans Shipping papers Warehouse check list Telex Mail Material document Accounting document Delivery/shipping document InvoiceTeletex EDI Dept & credit doc. t