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Succession Planning Maya Kurian
Organizations are Not Prepared for Leadership Vacancies Source: 2010 Survey on CEO Succession Planning- Heidrick & Struggles , Stanford University Succession Readiness Among Leaders’ Direct Reports Source: Corporate Leadership Council EVP Survey and Improving Business Leader Effectiveness Survey, 2008.
What is Succession Planning? Succession planning is a process of identifying, developing & transitioning potential successors for the companies present and future key roles , aligned with the talent and ambition of its current employees and talent network. Transparent Talent Mobility No organizations so far MATURITY LEVEL Integrated Succession Management Fewer than 12% of companies have achieved this level of maturity Traditional Succession Planning 52 % of organizations operate at this level today. Replacement planning Approximately 15 %of organizations today function at this Level  No Succession Process May include identification of successors for executive level positions
Make the ‘Build Vs Buy’ Decision Source: Aberdeen Group (2008)
Inter-linkage with Talent Management Aspects
Succession Planning: Key Elements
Identification of key positions It is important to identify positions across the organization that directly impact key business factors like revenue or product development. Two factors can be considered here: Criticality: the impact the position has on strategic imperatives of the organisation. i.e.  Business results Internal & external customers,  Characteristics of the positions in terms of time to fill, skills required and the adaptability towards changing circumstances Retention: the likelihood that the organization will be able to retain the employee currently holding these positions
Identification of key talent Different organizations use different metrics for identification of their key talent Most organizations use the following to identify their top talent Performance Potential High Potential Prepare for future role Medium Low High Medium Low Performance
Assessment of Potential Commonly used methods for assessment of potential Source: Deloitte (2008)
Identification of Key Talent-  IBM IBM uses a network of Executive Resource Program Managers (ERPMs) across Business Units to match executives to jobs, while balancing executive development , business & performance needs
Assessment of key talent-Johnson & Johnson Aggregated assessments of talent offer an overview of the leadership bench, providing executives with an understanding of the strategic “portfolio” of leadership assets Movers-:- Employees needing reassignment  based on suboptimal performance or people development histories Keepers- Solidly performing executives whose potential match their level of accountability Positions level of accountability High Growers-High Potential, High Performing Executives in need of development assignment Size of circle Potential  Assessment People Development Codes ,[object Object]
4-Superior
3 – Competent
2- Needs Improvement
1- Unacceptable4 3 5 3 3 4 2 Low Low High Performance Results
Assessment of key talent- GE’s ‘Session C’ GE’s Session C  aims to review performance, identify rising talent, have a cross- calibration of talent across the organization & plan for development actions Assessment of Performance & Potential
Assessment of key talent- GE’s ‘Session C’ 2 Page snapshot of each individuals performance & potential to be used as a reference tool

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Succession planning

  • 2. Organizations are Not Prepared for Leadership Vacancies Source: 2010 Survey on CEO Succession Planning- Heidrick & Struggles , Stanford University Succession Readiness Among Leaders’ Direct Reports Source: Corporate Leadership Council EVP Survey and Improving Business Leader Effectiveness Survey, 2008.
  • 3. What is Succession Planning? Succession planning is a process of identifying, developing & transitioning potential successors for the companies present and future key roles , aligned with the talent and ambition of its current employees and talent network. Transparent Talent Mobility No organizations so far MATURITY LEVEL Integrated Succession Management Fewer than 12% of companies have achieved this level of maturity Traditional Succession Planning 52 % of organizations operate at this level today. Replacement planning Approximately 15 %of organizations today function at this Level No Succession Process May include identification of successors for executive level positions
  • 4. Make the ‘Build Vs Buy’ Decision Source: Aberdeen Group (2008)
  • 5. Inter-linkage with Talent Management Aspects
  • 7. Identification of key positions It is important to identify positions across the organization that directly impact key business factors like revenue or product development. Two factors can be considered here: Criticality: the impact the position has on strategic imperatives of the organisation. i.e. Business results Internal & external customers, Characteristics of the positions in terms of time to fill, skills required and the adaptability towards changing circumstances Retention: the likelihood that the organization will be able to retain the employee currently holding these positions
  • 8. Identification of key talent Different organizations use different metrics for identification of their key talent Most organizations use the following to identify their top talent Performance Potential High Potential Prepare for future role Medium Low High Medium Low Performance
  • 9. Assessment of Potential Commonly used methods for assessment of potential Source: Deloitte (2008)
  • 10. Identification of Key Talent- IBM IBM uses a network of Executive Resource Program Managers (ERPMs) across Business Units to match executives to jobs, while balancing executive development , business & performance needs
  • 11.
  • 15. 1- Unacceptable4 3 5 3 3 4 2 Low Low High Performance Results
  • 16. Assessment of key talent- GE’s ‘Session C’ GE’s Session C aims to review performance, identify rising talent, have a cross- calibration of talent across the organization & plan for development actions Assessment of Performance & Potential
  • 17. Assessment of key talent- GE’s ‘Session C’ 2 Page snapshot of each individuals performance & potential to be used as a reference tool
  • 18. Grooming & Development It is necessary to create Individual Development Plans (IDPs) for identified successors to address critical skill gaps Organizations may use the 70-20-10 approach for creation of the IDPS
  • 19. Supporting Leaders through Transition- Shell Identify Individual Transition Challenges ADC developed to bridge the gap between existing skills & those required in the next position Identified individuals receive targeted development guidance to translate their challenge into concrete development actions. Ensure Candidate-Led Pre-Transition Development Accountability for development lies with the individual Senior faculty members and managers are involved to ensure development is realistic and supported. Manage External Entrant Expectations HR department launches an informal research process to identify common derailers external entrants might face Range of on-boarding initiatives are developed to manage expectations and support new executives arrival into the organization
  • 20.
  • 21. Assess potential for future roles, not just track record of performance
  • 22. Manage succession data on individuals and talent pools
  • 23. Balance talent development and acquisition in achieving future objectives
  • 24. Develop the processes, tools, and organizational capabilities necessary to effectively implement and sustain the system
  • 25. Integrate succession planning systems with other businesses and HR systems in the organization to achieve efficiency, consistency, and impactChecklist for Effective Succession Planning

Editor's Notes

  1. Going to talk about succession planning from my experience & the research that I have done on this topic.I will run you through the various aspects of succession planning, illustrating a few examples of best practices in organisations, making it more interesting as well as something that one can relate to betterYou will see that I have chosen a chess theme in all my slides as I believe SP is of great strategic important & making the right move ic crucial.In 1980, the CEO of GE, Reginald Jones, made one of the most important decisions in Corporate History. He named Jack Welch as his successor, despite his being considered "too young, too impatient, and too reckless." By thoughtfully considering his successor, Reginald Jones set the stage for one of the most successful leadership positions in Corporate America.On the other hand, inspite of the training done by the legenedaryCeo of Coke, Roberto Goizueta for his successor Doug Ivester , he was found to be unfit and resigned from the post of CEO in a couple of years.
  2. In todays scenario, Organizations do face potential leadership vacancies, which can undermine trajectory toward economic recovery. In the 2010 CEO SP survey, only 51% of the CEOs asked, could name a successor for their roleA majority of potential successors are not prepared to assume their managers’ role. In fact, nearly 1/3 of leaders’ direct reports will not be ready within the next two years.
  3. Transparent Talent Mobility : Companies completely understand the capabilities and potential of their workforces and talent decisions are made based on what is best for the business Integrated Succession Management: Targets critical positions across levels. Tightly aligned with business strategy & integrated with other talent management process. Traditional Succession Planning: Target critical senior-level positions and conduct Talent reviews , and create development plans. Replacement planning: When vacancies arise , identification of successors is done but there is no formal development process in place.
  4. Organisations do prefer to groom successors internally as about 66% of senior managers hired from the outside usually fail within the first 18 months (Center for Creative Leadership)Best in Class organizations are more likely than Industry Average and Laggard organizations (respectively) to cite “ cost of replacing key employees from outside the organisation”Best in class organizations focus on identifying, developing/ nurturing and retaining key talent that already exists within the organisation“Businesses could fill the leadership vacuum from their internal ranks if they knew how to spot and develop their real potential leaders. Butthey don’t, despite the enormous resources and thought they pour into the task.”Ram Charan, “Leaders at all Levels”
  5. It is important to tie up SP with other aspects of Talent Management.By doing this you will be able to align talent needs & development with business strategy.
  6. Key talent will usually be your HIPOT population.
  7. Most organizations have well designed competency models as a foundation to help leaders assess their current talent and identify high potentials (via rating scales on competency dimensions). This can be used to assess skills that employees may not currently demonstrate but are capable of demonstratingAssessing potential based on the line manager nomination may not be the most objective method but it is one of the most commonly used methods
  8. To give you a background, J&J launches the talent review process with a letter addressed to executive VPs reinforcing a year over year theme of the imp or leadership development but highlighting a new point of focus for each year.The “Credo,” contains details of J&J’s core values, and provides a key foundation for understanding leadership development. Also have the company’s Standards of Leadership define five “supporting pillars” on which leaders are evaluated.They use a series of bottom up succession review to surface and grow talent:Level 1(operating companies):identify executive talent & calibrate thatLevel 2(group):focuses on ways to further develop & expose talent to other business areasLevel 3: identify last mile developmental moves & final executive placementThen focus on slide and –Senior executive conversations then focus on the growers and movers to ensure that talent conversations center on executives with the greatest potential long-term impact on the business.
  9. During April and May each year, GE’s CEO and SVP of Corporate HR travel to each of GE’s operating units to lead Session C: a daylong‘audit’ of the performance of the management team and the potential of rising talent.Performance and talent are appraised and discussed with reference to GE’s leadership competency frameworkDiscussion are based on information from several sources( go to slide)e.g. Jeffery Immelt
  10. Will consider readiness to move into next role
  11. P&G identifies crucible roles in terms of their complexity—which requires the mastery of a broad range of skills—and business impact. The company reserves these crucible roles for its highest potential talent.Schlumberger finds it crucial to systematically encourage business unit managers to take calculated risks in placing leaders in cross-organizationalstretch moves(non-obvious) to ensure a future pipeline of enterprise-wide leaders.
  12. In the ADC, the assessment elements include realistic stimulations, have multiple assessors, & next level assessmentShell designs specific interventions to ensure executives address behaviours they must change as they transition to senior rolesPoint 2: accountability lies with individual & they have to convene their own personal devpt meetingHR focuses invesment by witholdingdevept interventions until all previous steps r completeOnboarding challenge analysis through employment brand research, interviews with current executives, organisational surveys,(common expecations would be immediate global exposure, have an immediate & significant impact, opportunity to introduce new perspectives & leaderhsipstylles..At a new hires 6 month anniversary, an on-boarding working is conducted at one of its major offices and a ‘new hire cohort’ of sorts is createdAmerican Express leverages knowledge gained during the recruitment process which provides the foundation for a long term development plan put in place within 30 days of a new hire’s arrival.
  13. The CEO invests a significant amount of time in talent-related activities such as Session C — in his time as CEO of GE, Jack Welch acknowledges that most of his time has been spent on evaluating people: “I’m the top personnel guy around here.”