On Delivering Tech Presentation

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On Delivering Tech Presentation

  1. 1. About Delivering Tech Presentations Tips sharing Max@imss.ent, Jun 01, 2010
  2. 2. Agenda <ul><li>Warm-up Tips </li></ul><ul><li>Fonts, Color, Layout of Slides </li></ul><ul><li>Introduction part </li></ul><ul><li>Body part and the organization of topics </li></ul><ul><li>Conclusion </li></ul><ul><li>Other trivial tips </li></ul>
  3. 3. Warm-up Tips <ul><li>Plan the purpose first </li></ul><ul><li>Plan the presentation </li></ul><ul><li>Know your audience </li></ul><ul><li>The time allotted to you </li></ul><ul><li>How big is the room </li></ul><ul><li>check the settings </li></ul>
  4. 4. Fonts <ul><li>Type size shall be 18pt and larger </li></ul><ul><li>Do not use Serif Fonts </li></ul><ul><ul><li>This font is Courier (24pt) </li></ul></ul><ul><ul><li>This font is Arial (24pt) </li></ul></ul><ul><li>Do not use all Capital LETTERS </li></ul>
  5. 5. Color Scheme <ul><li>Dark words against a light background </li></ul><ul><ul><li>For less than 16 people </li></ul></ul><ul><ul><li>For teaching </li></ul></ul><ul><li>Light words against a dark background </li></ul><ul><ul><li>For more than 16 people </li></ul></ul><ul><ul><li>A larger room </li></ul></ul><ul><li>Avoid troubling color combinations </li></ul><ul><ul><li>e.g. Red-Green (color blind) </li></ul></ul><ul><ul><li>Review slides in grayscale to check the color scheme </li></ul></ul>
  6. 6. Layout <ul><li>Keep the layout consistent as possible </li></ul><ul><li>Heading each slide </li></ul><ul><li>Sentence is a better choice for statement </li></ul><ul><li>Limit text boxes to no more than 2 lines </li></ul><ul><ul><li>Use background boxes to highlight </li></ul></ul><ul><li>Limit lists to no more than 3 lines </li></ul><ul><ul><li>Suggest to animate items one by one </li></ul></ul><ul><ul><li>No sub-lists! </li></ul></ul>
  7. 7. Slides Scheme <ul><li>Carry 1 graph at each slide </li></ul>
  8. 8. Introduction <ul><li>Attention Getting Device (AGD) </li></ul><ul><ul><li>A short story to engage the audience </li></ul></ul><ul><ul><li>A brief self-intro </li></ul></ul><ul><li>Concise the purpose </li></ul><ul><li>Scope and a preview of the slides </li></ul><ul><ul><li>Defer outside questions </li></ul></ul><ul><li>Terms and backgrounds </li></ul>
  9. 9. Body <ul><li>Organize the talk into topics </li></ul><ul><ul><li>No more than three main points </li></ul></ul><ul><li>Arguments </li></ul><ul><ul><li>Each main point shall have evidence </li></ul></ul><ul><ul><li>Do not be too detailed </li></ul></ul><ul><li>Transitions between main points </li></ul><ul><ul><li>A plain statement for business meetings </li></ul></ul><ul><ul><li>A question for tech talks </li></ul></ul><ul><ul><li>One more joke for informal seminars </li></ul></ul>
  10. 10. Organize the Main Points -1 <ul><li>Describe a structure by space/dimension </li></ul><ul><ul><li>EUQ-TOI </li></ul></ul><ul><ul><ul><li>EuqServer, DB, IMSSmgr, WebAccess, LDAP </li></ul></ul></ul><ul><ul><li>Design of EUQ-SSO </li></ul></ul><ul><ul><ul><li>Front-end, Mid-layer, Back-end </li></ul></ul></ul><ul><ul><li>Overview of TMEEG Components </li></ul></ul><ul><ul><ul><li>Mime-Bld, Key-Mgr, Policy-Mgr, SMTP Relay, DB </li></ul></ul></ul>For non-expert audience For a distributed structure
  11. 11. Organize the Main Points -2 <ul><li>Describe a scenario by sequence </li></ul><ul><ul><li>Report Flow chart </li></ul></ul><ul><ul><li>Adding a New Report Type </li></ul></ul>Regardless to physical instances Meaning group objects For experts only For retrospective reviews
  12. 12. Organize the Main Points -3 <ul><li>By Use Cases </li></ul><ul><ul><li>Sharing stories from USA experience </li></ul></ul><ul><ul><li>Guidelines for coding </li></ul></ul><ul><ul><li>Internal Summary on Frequent Defects </li></ul></ul><ul><ul><li>Introducing an utility for routines </li></ul></ul>Keep things interesting For sharing, not for business meeting Demonstrations on site
  13. 13. Conclusion <ul><li>Summarizing main points </li></ul><ul><ul><li>One sentence for each main point </li></ul></ul><ul><li>Restate Purpose </li></ul><ul><ul><li>Consistent with introduction part </li></ul></ul><ul><li>Call to actions </li></ul><ul><ul><li>Call for Counter measurements </li></ul></ul><ul><ul><li>Motivation for actions </li></ul></ul>Benefits for Audience Be positive and focus on purpose
  14. 14. Questions and Answers <ul><li>Anticipate Questions when Planning </li></ul><ul><li>Briefly Repeat Question </li></ul><ul><ul><li>Make sure your understanding </li></ul></ul><ul><ul><li>Take a few seconds to think </li></ul></ul><ul><li>Never Make up Answers! </li></ul><ul><ul><li>Avoid Ending your answer with “don’t know” </li></ul></ul><ul><li>Don’t be Defensive or Aggressive </li></ul>
  15. 15. Trivial Tips <ul><li>Eye Contacts </li></ul><ul><ul><li>Hold eye contacts till finishing an entire sentence </li></ul></ul><ul><li>Hands </li></ul><ul><ul><li>Open hands is enough </li></ul></ul><ul><li>Feet </li></ul><ul><ul><li>Don’t move feet till taking steps </li></ul></ul><ul><li>Posture </li></ul><ul><ul><li>Sit/Stand up straight </li></ul></ul>

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