how to manage you time

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how to manage you time

  1. 1. Time Management DEFINITION Time management is the act of taking conscious control over the amount of time spent on specific activities. You exercise time management to increase productivity, effectiveness and efficiency. You practice skills and use tools and techniques to aid you when accomplishing tasks, projects or are working toward goals and deadlines.
  2. 2. Why Do We Need TM? To save time. To reduce stress. To increase our work output. To have more control over our job responsibilities.
  3. 3. How To Use time Effectively Effective planning. Setting goals and objectives. Setting deadlines. Delegation of responsibilities. Prioritizing activities as per their importance. Spending the right time on the right activity.
  4. 4. Time Management Process Cost your Time. Making activity logs. Goal setting. Planning. Prioritizing. Scheduling.
  5. 5. 1,Costing your Time Understand the true value by calculating your cost per year Cost per year=(salary + taxes +office space + office equipment + profit you generate)
  6. 6. 2,Making Activity Logs Make a realistic estimate of time spend during day on job orders. Pinpoint the critical areas. Finding the high yeilding time of our day.
  7. 7. 3,Goal Setting Setting lifetime goals help to chart your life course and your career path. Breakup your lifetime goal in smaller goals. Make a daily To-Do list. Revise and update your list on daily bases and judge your performance.
  8. 8. 4,Planning Draw an action plan –A list of things that need to be done to achieve your goals
  9. 9. 5,Prioritizing Make a To-Do List. Consider the value of the task before to do it- Is it worth spending your time and company resources. Prioritize your task- The most important jobs should be completed first followed by other jobs.
  10. 10. Scheduling Make a realistic estimate of how much you can do. Plan to make the best use of the available time. Reserve some contingency time to deal with ‘unexpected jobs’. Minimize stress by avoiding commitment by yourself and others.
  11. 11. Time Management Matrix
  12. 12. How To Manage Time 1.Prepare yourself first, by taking 30 minutes of your time to fix yourself something to eat and relax. Assign realistic priorities to each task.
  13. 13. How To Manage Time 2.Balance your effort. Work on small portions every day of work that will be due by the end of the week, starting with the most important tasks first.
  14. 14. How To Manage Time 3.Focus on your most productive time of day. Some people work better in the morning, and some are more focused in the evening.
  15. 15. How To Manage Time 4.Manage time in increments. Play a game with yourself by competing against the clock. Work in fifteen minute, half hour or hour intervals followed by a 10 minutes
  16. 16. How To Manage Time 5.Take a break. Clear your mind and refresh yourself to refocus. Decide beforehand on a 5, 10 or 15 minute break and stick to that decision
  17. 17. How To Manage Time 6.Keep track of your progress. Cross things off the list as they are completed.
  18. 18. How To Manage Time 7.Reassess the list. Rewrite and prioritize your list on a regular basis.
  19. 19. How To Manage Time 8.Leave time for fun. While there are times when we just need to power through a large project, it's important to give yourself time to let loose
  20. 20. How To Manage Time 9.Sleep for 7-9 hours every night. Getting the proper amount of sleep will help keep you alert and energetic, able to think clearly, and function at a high level
  21. 21. Achieve your goals Be your own judge and your own motivator Make Time Management Your Tool For Success.

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