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THATCamp Pittsburgh 2013
 Personal Digital Archiving Introduction
 Recommendations for email, digital
photos, social media
Heinz History
Center
Historical
Society of
Western Pa. in
1879
Mission to
preserve and
provide access
to history of
the ar...
Detre Library
and Archives
Families,
Businesses,
community
organizations
Diaries,
photographs,
letters, films &
more
1700s...
In the
future…
Email
Digital
images/video
Microsoft Office
documents
Websites
Social Media
Paper vs.
Digital
Papers and
photographs can
be neglected for
periods of time
Digital files need
to be actively
managed ov...
Hard Drive
Crashes
Not if, but
when
No warning
Complete loss
1790 1990
 Companies may discontinue support for
older formats
 Companies might go out of businesses
 Try to keep your files in w...
Cloud
Insecurity
How long will
these companies
last?
Subject to
changes inTOS
Privacy/Hacker
concerns
Bit Rot
Store media
degrades over
time
Floppy disks,
CDs/DVDs,
flash memory
Files can
become
corrupted
Image credit - Digi...
 Identify what you have and where you have
it
 Select what is important
 Organize your files
 Make copies
 Make sure you have at least one backup,
preferably in another location
 Backing up is not the same as archiving
2. Decide what
is Important
Keep what has
enduring value
Highest quality
version
Final drafts
Clutter impedes
use!
3. Organize
Gather all of
your files to
single folder on
your computer
Create a
centralized
DigitalArchive
folder
Use subf...
4. Make
Copies
Regularly create
external copies of
your data
Store copies in
different
locations
Cloud storage
Consider a
...
 Email
 Photographs
 Facebook/Social Media
Where is your
email?
Online
accounts
Email Client
Old accounts,
devices
SelectWhat
is Important
Look for emails
that have long-
term value
Download
attachments
Export your
email
IMAP and Mozilla
Thunderbird
If using Outlook
or Apple Mail,
save files outside
of these
programs
Organize
Make use of
folders, labels
Organize by
date, topic, etc .
Export to your
Archive folders
.eml, mbox
formats
 In Gmail settings page
 After inactivity, content sent to
trusted contacts or deleted
 Google Drive, Picassa, etc.
 Select highest quality version of your image
 Convert raw files to more widely supported
formats
Organize
Organize into
folders
Add meaningful
file names, tags
and description.
Contextual info
adds value to
your images.
Metadata is
your friend
EXIF
Geolocation
Some metadata
might be
software/site
dependent
(facebook)
Facebook
Letters + photo
album + diary +
scrapbooks + etc.
Community adds
to your content
What you
get:
Your Photos,
with some
metadata and
comments
Chat, messages
Your wall info
Your “likes”
 List of friends I’ve unfollowed
 Pending friend requests
 IP addresses used when logging in
 Ad topics
(A list of top...
 Photographs uploaded by other people
 Certain metadata (tags, locations, titles, likes)
 Facebook look and feel
Twitter
Tweets can be
downloaded
through settings
page
No lists of
followers, those
followed
Matthew Strauss
Chief Archivist
Detre Library and Archives
Senator John Heinz History Center
mstrauss@heinzhistorycenter.o...
THATCamp Personal Digital Archiving
THATCamp Personal Digital Archiving
THATCamp Personal Digital Archiving
THATCamp Personal Digital Archiving
THATCamp Personal Digital Archiving
THATCamp Personal Digital Archiving
THATCamp Personal Digital Archiving
THATCamp Personal Digital Archiving
THATCamp Personal Digital Archiving
THATCamp Personal Digital Archiving
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THATCamp Personal Digital Archiving

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Personal Digital Archiving presentation given by Matthew Strauss at THATCamp Pittsburgh 2013.

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THATCamp Personal Digital Archiving

  1. 1. THATCamp Pittsburgh 2013
  2. 2.  Personal Digital Archiving Introduction  Recommendations for email, digital photos, social media
  3. 3. Heinz History Center Historical Society of Western Pa. in 1879 Mission to preserve and provide access to history of the area.
  4. 4. Detre Library and Archives Families, Businesses, community organizations Diaries, photographs, letters, films & more 1700s-present day Born Digital Material
  5. 5. In the future… Email Digital images/video Microsoft Office documents Websites Social Media
  6. 6. Paper vs. Digital Papers and photographs can be neglected for periods of time Digital files need to be actively managed over time
  7. 7. Hard Drive Crashes Not if, but when No warning Complete loss
  8. 8. 1790 1990
  9. 9.  Companies may discontinue support for older formats  Companies might go out of businesses  Try to keep your files in widely-supported, open formats
  10. 10. Cloud Insecurity How long will these companies last? Subject to changes inTOS Privacy/Hacker concerns
  11. 11. Bit Rot Store media degrades over time Floppy disks, CDs/DVDs, flash memory Files can become corrupted Image credit - Digital Preservation BusinessCaseToolkit http://wiki.dpconline.org
  12. 12.  Identify what you have and where you have it  Select what is important  Organize your files  Make copies
  13. 13.  Make sure you have at least one backup, preferably in another location  Backing up is not the same as archiving
  14. 14. 2. Decide what is Important Keep what has enduring value Highest quality version Final drafts Clutter impedes use!
  15. 15. 3. Organize Gather all of your files to single folder on your computer Create a centralized DigitalArchive folder Use subfolders to organize by format
  16. 16. 4. Make Copies Regularly create external copies of your data Store copies in different locations Cloud storage Consider a replacement schedule
  17. 17.  Email  Photographs  Facebook/Social Media
  18. 18. Where is your email? Online accounts Email Client Old accounts, devices
  19. 19. SelectWhat is Important Look for emails that have long- term value Download attachments
  20. 20. Export your email IMAP and Mozilla Thunderbird If using Outlook or Apple Mail, save files outside of these programs
  21. 21. Organize Make use of folders, labels Organize by date, topic, etc . Export to your Archive folders .eml, mbox formats
  22. 22.  In Gmail settings page  After inactivity, content sent to trusted contacts or deleted  Google Drive, Picassa, etc.
  23. 23.  Select highest quality version of your image  Convert raw files to more widely supported formats
  24. 24. Organize Organize into folders Add meaningful file names, tags and description. Contextual info adds value to your images.
  25. 25. Metadata is your friend EXIF Geolocation Some metadata might be software/site dependent (facebook)
  26. 26. Facebook Letters + photo album + diary + scrapbooks + etc. Community adds to your content
  27. 27. What you get: Your Photos, with some metadata and comments Chat, messages Your wall info Your “likes”
  28. 28.  List of friends I’ve unfollowed  Pending friend requests  IP addresses used when logging in  Ad topics (A list of topics that you may be targeted against based on your stated likes, interests and other data you put in your timeline.)
  29. 29.  Photographs uploaded by other people  Certain metadata (tags, locations, titles, likes)  Facebook look and feel
  30. 30. Twitter Tweets can be downloaded through settings page No lists of followers, those followed
  31. 31. Matthew Strauss Chief Archivist Detre Library and Archives Senator John Heinz History Center mstrauss@heinzhistorycenter.org

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