The
U.S. Congressional Serial Set
Digitization Project


A collaboration of
Readex Corporation
a division of NewsBank, In...
This little book was written for our
partners at Readex Corporation to commemorate
the end of the U. S. Congressional Seri...
Government Printing Office book binders 1910
The story to preserve and digitize the U. S. Congressional Serial Set
involves many, many people and many, many, many volu...
To know the U. S. Congressional Serial Set is to love it.
There are almost 16,000
volumes shelved
throughout
the Dartmouth College
Libraries.

Volumes were retrieved from the follo...
What’s inside the
Serial Set:

•Transcontinental Railroad
•Smithsonian Institution Report
•Census Data
•US Geological Surv...
Voyages of Discovery…
Perry’s Expedition to
Japan
Fascinating birds of a feather.
Frightful trips
Addresses from Prominent People
Brushes…
…and the plants from
which they are made.
Scientific Experiments…
…of all types
Animals…
…and their insides.
Native American Information
Along the way we found a remarkable surprise...
Original drawing held by the Hood Museum at Dartmouth College.

Osage Dance, 1880 -A scene in a war dance, Kiowas, Pawnees...
The drawing was reproduced in Serial Set number 3016, page 532.

War Dance, 1890 - Participated in by Kiowas, Osages, and ...
Another surprise…
From a little book comes…
A very, very big map !
How did all this get done?
The Process at
Dartmouth:
Shipments consisted
of 60-65 volumes per week.
These would be retrieved in
sequence order from
t...
Cleaning the Books:
The books tended to be dusty so
they were vacuumed and dusted.
Applying Leather Consolidant

The sheepskin covers had become powdery so each volume was treated
with a 2% Klucel G soluti...
Inventory Control

Inscribe front flyleaf with Serial Set number.
Add barcodes
The Serial Set had not been linked in the Library’s on-line catalog
so for each volume an item record was created. In this...
Once the item records were created each volume was checked out to
“Readex Repair” as it came for treatment. This was criti...
There was a lot of processing.
In the beginning of the project
we assessed the condition of
each book prior to sending to
Readex for scanning; however,
w...
Minimal Repairs

Many volumes had torn pages which were repaired with heat set tissue or
japanese tissue. This was also th...
Extra Paper to Trim
Ready for Readex pick up with Packing Slip

After repairs are done the shipments are wrapped in plastic ready to go to
Rea...
When the books arrived at Readex the
project staff tracked each volume from
the point of receipt from Dartmouth
until it w...
The Readex Process

At Readex project staff carefully scanned each book on a Kirtas machine.
Great care was taken to protect the fragile volumes during the scanning.
Quality control was applied throughout
the production to obtain the best
images and confirm completeness of
the volume and...
Large maps were placed in on a table and photographed from
above.
Throughout the process the volumes were treated with care.
The Editorial Team developed vocabulary
to enhance a user’s search experience.
When all volumes were accounted for they
were packed and returned to Dartmouth.
Returned to Home Base
Post Scanning Repairs
Dartmouth staff delayed some
repairs until post scanning. This
allowed the Readex team to
obtain the...
Casing in with japanese tissue
New Serial Set number labels were made to match the original ones
that had fallen off.
Repairs completed ready for final inspection.
Ready for the return home to the stacks.
Paper is preserved
at Dartmouth
College Library…

…and the digital is
secure at Readex.
When it was finished…
Project Statistics
Serial Set

Volumes

Pages

Publications

Maps

Journals 115

Journals
ETC

American
State
Papers

Sena...
Project staff at Readex Corporation and
Dartmouth College Library had preserved
and digitized:
–The American State Papers
...
The Readex Team 1995 - 2013
Data Conversion, Support & Book transport:
Jim Weeks
Carol Forsythe
Elsa Lamphere
Sharon Knigh...
The Readex Team 1995 - 2013
Editorial:
Lenore Relihan
Tony Pettinato
Brian Benoit
Ann-Marie Whittaker
Emily Stringham
Ben ...
The Dartmouth Team 1995 - 2013
Project Team:
John Cocklin
Wendy Wolfe
Marien Levy
Richard Langdell
Beth Hetland
Elizabeth ...
The Dartmouth Team 1995 - 2013
Off Site Retrieval Support
Brian Courtemanche Marie Guerin
Todd Minsk
Joanne Messineo
Jim G...
The project teams were supported in
countless ways by the following
individuals:
Readex
Mike Walker
Vicky Gardner
David Br...
To you all we say, “ Thank you!”
This book was printed at
Dartmouth College Library and
hand bound in
Preservation Services,
July 2013.

Copyright 2013 Tru...
The U.S. Congressional Serial Set Digitization Project: A Collaboration Between Readex, a Division of NewsBank, and the Da...
The U.S. Congressional Serial Set Digitization Project: A Collaboration Between Readex, a Division of NewsBank, and the Da...
The U.S. Congressional Serial Set Digitization Project: A Collaboration Between Readex, a Division of NewsBank, and the Da...
The U.S. Congressional Serial Set Digitization Project: A Collaboration Between Readex, a Division of NewsBank, and the Da...
The U.S. Congressional Serial Set Digitization Project: A Collaboration Between Readex, a Division of NewsBank, and the Da...
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The U.S. Congressional Serial Set Digitization Project: A Collaboration Between Readex, a Division of NewsBank, and the Dartmouth College Library

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In 2003, Readex began a special partnership with Dartmouth College Library. Readex wished to scan a number of specific maps and color illustrations for our definitive digital edition of the 14,000 volume U.S. Congressional Serial Set—the crown jewel of American government publications. The Serial Set, which contains the Reports, Documents and Journals of the U.S. Senate and House of Representatives, is an exceptional source of primary material on nearly two centuries of American history. To ensure the comprehensiveness of our digital edition, our initial goal was to borrow and scan these items located in the Dartmouth volumes.

In 2005, this Dartmouth-Readex partnership expanded from the initial request to a landmark project to preserve the complete print set at the Dartmouth College Library. In addition to enabling Readex to offer researchers the most accurate and comprehensive digital edition available, this unique partnership brought several benefits to the Dartmouth College Library: the cleaning and repair of more than 13,800 volumes, including the critical repair of spines and thousands of fold-out maps; creation of detailed item records for every volume; and invaluable first-hand experience with a large-scale digitization project.

At the end of 2013, as a way to summarize the collaborative effort and to say thank you to the many individuals who made it possible, the phenomenal preservation team at Dartmouth College Library created this special book, The U.S. Congressional Serial Set Digitization Project.

Published in: News & Politics, Education
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The U.S. Congressional Serial Set Digitization Project: A Collaboration Between Readex, a Division of NewsBank, and the Dartmouth College Library

  1. 1. The U.S. Congressional Serial Set Digitization Project  A collaboration of Readex Corporation a division of NewsBank, Inc. and Dartmouth College Library 2005 - 2013
  2. 2. This little book was written for our partners at Readex Corporation to commemorate the end of the U. S. Congressional Serial Set Digitization Project. The Dartmouth Project Team
  3. 3. Government Printing Office book binders 1910
  4. 4. The story to preserve and digitize the U. S. Congressional Serial Set involves many, many people and many, many, many volumes. June 2009 celebration at Readex upon reaching the original project goal.
  5. 5. To know the U. S. Congressional Serial Set is to love it.
  6. 6. There are almost 16,000 volumes shelved throughout the Dartmouth College Libraries. Volumes were retrieved from the following libraries: •Baker Berry Library •Feldberg Business & Engineering Library •Kresge Physical Sciences Library •Dana Biomedical Library •Sherman Art Library •Rauner Special Collections Library •Storage Library
  7. 7. What’s inside the Serial Set: •Transcontinental Railroad •Smithsonian Institution Report •Census Data •US Geological Surveys •Requests for Pensions •War of the Rebellion •Budgets •Post Master General Reports •Patents Illustration of the silk worm stages The first test color scan •Teapot Dome & Watergate
  8. 8. Voyages of Discovery… Perry’s Expedition to Japan
  9. 9. Fascinating birds of a feather.
  10. 10. Frightful trips
  11. 11. Addresses from Prominent People
  12. 12. Brushes…
  13. 13. …and the plants from which they are made.
  14. 14. Scientific Experiments…
  15. 15. …of all types
  16. 16. Animals…
  17. 17. …and their insides.
  18. 18. Native American Information
  19. 19. Along the way we found a remarkable surprise...
  20. 20. Original drawing held by the Hood Museum at Dartmouth College. Osage Dance, 1880 -A scene in a war dance, Kiowas, Pawnees, & Osages participating. Julian Scott Ledger Artist A. Graphite and colored crayon on laid ledger paper. Purchased through the Robert Strasenburgh II 1942 Acquisition Fund: D.2003.18.2 Provenance: Julian Scott: by descent in the family; sold to Morning Star Gallery Santa Fe, New Mexico, 1986; sold to Mark Lansburgh, Class of 1949, 1986; sold to present collection, 2003. Hood Museum, Dartmouth College, Hanover, New Hampshire
  21. 21. The drawing was reproduced in Serial Set number 3016, page 532. War Dance, 1890 - Participated in by Kiowas, Osages, and Pawnees. Drawn in color by a Comanche boy at Kiowa, Comanche, and Wichita Agency , Oklahoma, September 1890. Reproduction of Osage Dance in Report on Indians Taxed and Indians Not Taxed in the United States (Except Alaska) at the Eleventh Census: 1890 (United States Census Office. Washington, D.C: Government Printing Office, 1894) Serial Set volume 3016, p. 532
  22. 22. Another surprise…
  23. 23. From a little book comes…
  24. 24. A very, very big map !
  25. 25. How did all this get done?
  26. 26. The Process at Dartmouth: Shipments consisted of 60-65 volumes per week. These would be retrieved in sequence order from the stacks.
  27. 27. Cleaning the Books: The books tended to be dusty so they were vacuumed and dusted.
  28. 28. Applying Leather Consolidant The sheepskin covers had become powdery so each volume was treated with a 2% Klucel G solution; treatment and date noted on verso of title page.
  29. 29. Inventory Control Inscribe front flyleaf with Serial Set number.
  30. 30. Add barcodes
  31. 31. The Serial Set had not been linked in the Library’s on-line catalog so for each volume an item record was created. In this project we exceeded the system’s limit for item records in a single bibliographic record – twice!
  32. 32. Once the item records were created each volume was checked out to “Readex Repair” as it came for treatment. This was critical to keep track of where each volume was located throughout the workflow process at Dartmouth.
  33. 33. There was a lot of processing.
  34. 34. In the beginning of the project we assessed the condition of each book prior to sending to Readex for scanning; however, we discovered that such great care was being taken at Readex with each volume that we soon decided detailed pre and post scanning reviews were not necessary.
  35. 35. Minimal Repairs Many volumes had torn pages which were repaired with heat set tissue or japanese tissue. This was also the case for the hundreds of maps which needed a lot of mending.
  36. 36. Extra Paper to Trim
  37. 37. Ready for Readex pick up with Packing Slip After repairs are done the shipments are wrapped in plastic ready to go to Readex in Chester, VT.
  38. 38. When the books arrived at Readex the project staff tracked each volume from the point of receipt from Dartmouth until it was returned.
  39. 39. The Readex Process At Readex project staff carefully scanned each book on a Kirtas machine.
  40. 40. Great care was taken to protect the fragile volumes during the scanning.
  41. 41. Quality control was applied throughout the production to obtain the best images and confirm completeness of the volume and the publication.
  42. 42. Large maps were placed in on a table and photographed from above.
  43. 43. Throughout the process the volumes were treated with care.
  44. 44. The Editorial Team developed vocabulary to enhance a user’s search experience.
  45. 45. When all volumes were accounted for they were packed and returned to Dartmouth.
  46. 46. Returned to Home Base
  47. 47. Post Scanning Repairs Dartmouth staff delayed some repairs until post scanning. This allowed the Readex team to obtain the best scan possible while minimizing damage to the book. Typical treatments included: •spine lined with japanese tissue •new spine using morki tissue •hollow tube
  48. 48. Casing in with japanese tissue
  49. 49. New Serial Set number labels were made to match the original ones that had fallen off.
  50. 50. Repairs completed ready for final inspection.
  51. 51. Ready for the return home to the stacks.
  52. 52. Paper is preserved at Dartmouth College Library… …and the digital is secure at Readex.
  53. 53. When it was finished…
  54. 54. Project Statistics Serial Set Volumes Pages Publications Maps Journals 115 Journals ETC American State Papers Senate Executive Journals 15,402 31 106 38 162 11,564,311 26,359 131,705 40,392 172,797 370,205 65 106 6,354 339 74,495
  55. 55. Project staff at Readex Corporation and Dartmouth College Library had preserved and digitized: –The American State Papers –U.S. Congressional Serial Set, 1789 - 1995 –Senate Executive Journals –House and Senate Journals. 11,935,564 total pages 15,739 total volumes
  56. 56. The Readex Team 1995 - 2013 Data Conversion, Support & Book transport: Jim Weeks Carol Forsythe Elsa Lamphere Sharon Knight Sheila Grey Jen Knight Wanda Anderson Bob Glidden John Martin Cherie Marcotte Kelley Lauren Karl Lauren Julie Bartolotta Patsy Bohen Brittany Benoit Buster Warwick Korrie Heiden
  57. 57. The Readex Team 1995 - 2013 Editorial: Lenore Relihan Tony Pettinato Brian Benoit Ann-Marie Whittaker Emily Stringham Ben Hunt On-going technical support: Alex Odulo Dee Sheldon William Stearns Claudia Smith Seamus Dunphy Corky Farrar Mellissa Garrow
  58. 58. The Dartmouth Team 1995 - 2013 Project Team: John Cocklin Wendy Wolfe Marien Levy Richard Langdell Beth Hetland Elizabeth Rideout Barb Sagraves Brian Markee Tristram Wolff Matt Agnoli Ryland Ianelli Cataloging & Metadata Support Barb Bushor Stina McCarthy Rosie Vanasse
  59. 59. The Dartmouth Team 1995 - 2013 Off Site Retrieval Support Brian Courtemanche Marie Guerin Todd Minsk Joanne Messineo Jim Guay Phil Garran Bruce Wiedrick
  60. 60. The project teams were supported in countless ways by the following individuals: Readex Mike Walker Vicky Gardner David Braden August Imholtz Dan Jones Dartmouth John R. James Richard Lucier Jeff Horrell David Seaman Elizabeth Kirk
  61. 61. To you all we say, “ Thank you!”
  62. 62. This book was printed at Dartmouth College Library and hand bound in Preservation Services, July 2013. Copyright 2013 Trustees of Dartmouth College

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