Thanks for coming. We appreciate everyone coming here today to have this conversation about the most basic of basic library services. But, as Nancy and I reviewed our website for this program today we kept on coming to the conclusion, and through the conversations our staff has with the community regularly…that even the most basic skills need refreshing from time to time.
But first … as I work with our journals collection…I’ve taken a list of all of the subjects which are attached to all of the titles which are in our serials collection and created this WORDLE weighted visual representation of these subjects in our electronic and print serials collection. This is just to take a look at for a moment
And as another basic…here we are in the MBLWHOI Library…way back in 1943 MBL and WHOI were cooperating in our service to the scientists of Woods Hole, building the collections which we use today. Back in 1943 there were 637 paid for journal subscriptions…today the number is 842 paid for subscriptions
Reality of the last 15 years or so has seen the collection pared down from the thousands of subscriptions to the hundreds…however we make up for this thousands in the freely accessible content which we have spoken of in our open access discussions.
Examples of freely accessible content providers. Speak briefly
STORY ABOUT NOT BEING ABLE TO FIND A RESOURCE IN THE STACKS …UNTIL SOMEONE GOES INTO THE STACKS WITH YOU
The tab one the left searches a database of electronic serials titles and is one direct way of getting to the electronic version of a journal.NOTE GREEN SEMICIRCLE
JSTOR is a huge database which provides archival access through many different subject collections in the arts and sciences.
The Biodiversity Heritage Library is a mass digitization project which the MBLWHOI Library is a founding member of.
The BHL has the homegrown quality of the fact that software which Bioinformatician Dave Remsen when he worked in this library developed the taxanomic name server uBio which is used to scan the text and extract scientific names from.
And you can create a bibliography when you click on the name of the species.
We have just searched for a journal title through our A-Z list, Now we will do the same, through our library catalog, for a journal, and a book.
We’re back on the library homepage. And two tabs to the right of where we previously searched we are now searching the library catalog. If you don’t know the exact title or you if you don’t have all the information you need to perform the search, it is possible that using the Advanced search feature will assist you.
This is the advanced search screen
Sometimes people perform a search and they come up with a result like this, and they call us because they are unable to get to the online version of the title, for example…
This is the catalog record for the journal OCEANUS
Now to turn to searching for a book in the catalog…I am going to be working with a number of titles in the next few minutes. STORY ABOUT NOT BEING ABLE TO FIND A RESOURCE IN THE STACKS …UNTIL SOMEONE GOES INTO THE STACKS WITH YOU
Now I am searching for the book title Tropical Forest Remnants
NOTE THE LOCATION, CALL NUMBER, AND ON SHELF STATUS
NOW, I TURN BACK TO THE TITLE DINGLE COMMERCIAL FISHERMEN
How to log in to request a title which is shelved at offsite storage
Notice: In the upper left you’ll get a confirmation. We have library staff doing courier runs daily to our off site locations and if the item is indeed on the shelf you’ll get an email stating the item is in transit or ready for pick up. Books can be picked up here in the library office, the data library and archives, or sent via interoffice mail – but depending on your timeframe that may impact turnaround time.Also, just a reminder. Books can be checked out but journals cannot. The library offices are open 8-5 M-F and we can check out the books for you, you can use the self-service workstation in the Lillie library lobby or it that system is down there are yellow cards that can be filled out and left in the box. Books can be returned to the library offices during office hours, there are also drop boxes in the library lobby here and in the main lobby in Clark. Or, thru interoffice mail.Books from our collection can be checked out for a year or if you’re leaving sooner that that – at your end date.
From within the library catalog, other tabs are avail. For books you’ve borrowed from our collection you can check your account to see what you have out and renew items. For books you borrow from other libraries I show you later how to check that account. There is also a tab to check the holdings of libraries within the Boston Library Consortium or worldwide. Depending on whether you are using these features locally or remotely you may be prompted for your card info, your mbl access info (first/last initial/5 digit number and password) or if from WHOI coming in from the VPN that info.
At the point when the item is not available locally, the world opens up to you thru our interlibrary loan service. There is no charge to you for thisService, the library provides it, but it is not without limits. We’re here to do this for you so you don’t have to go elsewhere.I’ll be covering basic procedures for requesting interlibrary loan when you have a citation in hand and then cover what to do if you are in a database like web of science, pubmed, etc.
If you have a citation in hand, your starting point will be the interlibrary loan form which is located under Services in a drop down menu.
Some of you may already be familiar with the interlibrary loan logon page. The process is started by entering your 5 digit number (found on your card) and last name (which is case sensitive)
If you are a first time visitor, you’ll be prompted to set up a profile. Fields with asterics are required fields. Your profile only needs to be done once to establish important things like your preferences for notification and delivery and automates certain processes so electronic requests actually reach you faster. If you already have a profile you might wantto double check that your email address is current and Preferred notification, article, and loan methods are set up from the drop downs menus and Preferred Electronic Delivery of pdfs is set to yes. When done press the submit information button at the bottom of the page. You’ll also notice on the left hand side where to logoff and different sections: Requesting, Viewing and Tools for changing your profile settings.
On the request form (in this case for an article), please fill out as much information as possible. Again, asterics are required fields. Try to remember to omit stop words like The, A, Le, La. If the citation says IN: that’s your clue that you’re wanting pages only so fill out the article request form. The ‘not wanted’ date field is system generated but you can change if necessary. OtherFields are up to you. On books, if a particular edition is important there is a field for that. Any additional information to help locate canbe added to the note field. Some libraries catalog monographic series individually. Some have grouped as a series. Ex. Special publications vol 1. If you have that information, it might speed up the process but if you don’t. Don’t worry. We’ll find it.
When an article arrives as a pdf, you will get an email with a link in the message that takes you to the article. When a book arrives the message will state (based on your preferences) where the book can be picked up or if it’s arriving via interoffice mail. However, another way to access the article is from the middle section of your interlibrary loan account you can check various things regarding the status of your requests. And,if you accidently delete the email with the article link you can view the article from your account for up to 30 days.
Now if you’re in a database like Web of Science, pubmed, Asfa etc. ( and just to briefly mention…..when doing your search watch for dropdown menus to insure you’researching the chosen resource) and say in this case you’re doing an author search.
Which retrieves these results. And say you want the second result. If full text is available, clicking the Full Text button will turn into a Get Text button which lands on an intermediary page but then links to the article. If we do not have a subscription, you will see
from this screen that ‘sorry there is no direct access” but you can request this article from the link provided. Selecting that link will take you to the logon screen for the interlibrary loan formEnter your 5 digit number and last name and logon. You will then be taken to a populated article request form from where you can hit submit
An auto populated, article request form. Hit submit. Because of our strong memberships in the Boston Library Consortium (which includes universities in Boston, Uconn, and UNH) membership in other consortia and other partnerships we have very good turnaround time. Depending on the nature of the request, articles can be turned around in a matter of hours and books in a couple of days. We think you’ll be please with this service and should you have a tricky citation or need additional help, please let us help.
Sometimes you may get an email stating the journal you requested is in print and that we have in thecollection in the stacks. If you are here in the village, you can use the copiers at no charge to either print out the article or scan and deliver it to yourself from the copy/scanners in Lillie lobby. Or, if you are at the Quissett campus, fill out the request form, again under Services and the journal will be delivered to the Data Library and Archives for you to photocopy there.
The Library offers many others services to include: Bibapp: The MBLWHOI Research Gateway and Expert Finder of the Woods Hole Scientific CommunityCitation Management: Expertise on bibliographic software like Endnote etcCourse ReservesData Management: For assistance with creating data management plans, data citation, and DOI assignment for datasets put into WHOAS the Institional RepositoryInstitutional Repository ServicesPublishing Assistance: The Library can help you with making well informed decisions regarding your rights as they apply to publishing the results of your researchRemote Access: The Library can help you if you have questions regarding Ezproxy or VPN.
“Got Citation?” learn about everything about basic library services (you thought you knew) On Thursday, March 13th 12:15pm. MBL Bay Reading Room