e-Marking using enhanced excel workbooks

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Demonstration of an example excel spreadsheet for e-marking. Features whole course grade tracking, marking via rubrics, slider/scales and auto comments. Comment banks and bulk printing to PDF of student feedback.

The set of excel workbooks featured in these slides is a branch of the Computer Aided Feedback & Assessment System (CAFAS), in particular the CAFAS Excel prototype version, See http://cafas.pbworks.com/Home
The original CAFAS project was funded by the Carrick Institute of Higher Education Australia Grant (2006-2007) [later the Australian Learning and Teaching Council and now Office of Learning and Teaching] lead by Martin Freney (PI) and Denise Wood at University of South Australia.
The original CAFAS project includes CAFAS online and the CAFAS excel prototype .
The improvements featured in this set of workbooks are by Mathew Hillier.
All work is produced under the Creative Commons Attribution-Noncommercial-ShareAlike 2.5 Australia Licence: http://creativecommons.org/licenses/by-nc-sa/2.5/au/

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e-Marking using enhanced excel workbooks

  1. 1. e-Marking Using ExcelDr Mathew HillierLecturer in Higher Education, TEDI, University of QueenslandContact: mathew.hillier at gmail.com
  2. 2. AcknowledgementsThe set of excel workbooks featured in these slides is a branch of the Computer Aided Feedback & Assessment System (CAFAS), in particular the CAFAS Excel prototype version, See http://cafas.pbworks.com/HomeThe original CAFAS project was funded by the Carrick Institute of Higher Education Australia Grant (2006-2007) [later the Australian Learning and Teaching Council and now Office of Learning and Teaching] lead by Martin Freney (PI) and Denise Wood at University of South Australia.The original CAFAS project includes CAFAS online and the CAFAS excel prototype .The improvements featured in this set of workbooks are by Mathew Hillier.All work is produced under the Creative Commons Attribution- Noncommercial-ShareAlike 2.5 Australia Licence: http://creativecommons.org/licenses/by-nc-sa/2.5/au/
  3. 3. Features Overview• An e-Marking tool based on MS Excel (not tied to the Internet).• Whole of class tracking across multiple assessments via linked workbooks.• Enter data only once.• Each assessment set-up using templates.• Using a marking sheet or rubric style concept.• Each assessment item can have multiple number of criteria, weighting etc.• Auto generation of separate sheets for each student.• Marking using sliders/scales (optional numeric entry)• Quick comment selection (from your comment bank) with customisation on the fly.• Print all student sheets to separate PDFs (to send as feedback).• Generate a final course grade spreadsheet for upload to LMS.• Open source and fully customisable.
  4. 4. Data flows Course workbook collates marks and calculates final grades.Each assessment item has aworkbook listing all students inthe course. Names sourcedfrom the course workbook. Each student has a marking sheet for individual feedback. Breakdown. Grad quals. Insert auto comments - editable Evaluate by sliders. on-the-fly. Sourced from Enter data only once. comment bank.
  5. 5. Course workbookCollates marks and calculates final grades.Establish the number of assessments in the course and their weighting.Provides the master student name/id list (to be used in each assessment workbook).Individual marks for each assessment drawn from the separate assessment workbooks.* Student names and IDs are fictitious.
  6. 6. Assessment workbook Each assessment item has a workbook listing all students in the course. The names are sourced from the course workbook. Marks are sourced from individual student sheets. Bulk printing of student sheets to individual PDFs
  7. 7. Student assessment sheetEach student has a markingsheet for individualfeedback. These are set upusing a template and thencreated automatically foreach student.This example shows applicable graduate qualities (top-right corner) multiple criteria, weighting of criteria, penalties, marking a criteria with a slider/scale or by numeric entry tick to insert comments from bank (customisable on the fly) Print to PDF button (single sheet print)
  8. 8. Comment bankInitial comments developed for each criteria.These are then set-up on the assessment template prior to duplication for each student.New / additional comments can be added to the bank during marking and accessed viadropdown menus on the assessment sheet (the template can then be adjusted forsubsequent offerings of the assessment).Comment banks can be shared between markers to increase inter-marker consistency.
  9. 9. Example downloadAn example collection of workbooksCourse folder for a given semester Actual workbook used for marking with individual student sheets Blank workbook used to set-up the assessmentCourse workbook. Contains template each semestermaster student list. Collatesgrades for each assessment andcalculates final course grade. Instructions for the marker. Readme for set-up instructions.Download an example workbook set from (Note! this software is ‘pre-relase’ standard).http://www.transformingassessment.com/emarking.zip
  10. 10. AdditionalGroup wide grade statistics available as charts for each assessment and final course grades.Further help and guidance is provided in readme files and within the workbooks/sheetsthemselves. Requirements / Notes• Requires M.S. Excel (it works with 3003 and 2007 versions).• Functions such as student sheet duplication and bulk printing requires macros to be enabled.• You will need to ‘permit content’ and ‘update links’.• Requires Acrobat Distiller to produce bulk PDFs (in future the use of a free PDF printer/or distiller is planned – but individual sheets can still be printed using any free PDF print driver using the standard print command).• Requires a once only edit of the macro to specify the location of the distiller application on your computer• Assessment workbooks and the course workbook need to be manually linked on first use/set-up (student name lists and assessment totals), and for each subsequent offering use (i.e. Copy the workbook collection to a new folder for the next semester and re-link).• Additional customisation to match your institution’s nomenclature, e.g. for grade labels/divisions, graduate qualities and the final grade sheet to match your LMS format, header/footer labels/logos.

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