Picture books are the least browsable part of a children’s library collection. What can libraries do to provide easier access to princess, dinosaur, car or other high interest books for children ? At the 2012 Illinois Library Association Conference, a panel of children’s librarians and catalogers discussed a recent trend of creating browsable, patron friendly picture book collections. Topics included process, challenges, and successes.
Items: 5 copies, but only 1 on shelf. Add item call numbers? Change the bib call number and hope to find them later?
Length: maxed out at 8Format: spaces signal next line to printer so couldn’t use multi-word categories
Where Are the Princess Books? Child Friendly Organization of Picture Books
Addison Public Library
Where Are the Princess Books?Child-Friendly Organization of Picture Books at the Addison Public Library Illinois Library Association Annual Conference October 10, 2012
Speakers Mary G. Marshall Assistant Director/Head of Children’s Services Addison Public Library firstname.lastname@example.org Brooke Sievers Head of Technical Services Addison Public Library email@example.com
For Your Consideration Where will you edit call numbers for multiple items on same bib? Who has final say on the call number? Who decides when a new category needs to be added? What’s the criteria? How will you communicate to everyone involved in the project that new categories were created? Where to start? Which books will be in high demand with school or holidays?
More For Your Consideration How will you shelve the books without using bin shelving?HOW??? How will you make the collection available to the public during the conversion? How will you process the collection with new call numbers? How will you complete this project while the Library is open? How will you purchase or create signage?
What to ConsiderWhen Creating the Classification List Approximately how many books might be in each category? How will you create classification subjects within limitations of length of call numbers? How will you create classification subjects that can be used to create lists (for example, using “jEASY” in Millennium) How will you limit call numbers for printing (8-11 characters)
Creating Classification Lists Created classification lists, using as a starting point subject lists created by Darien, CT and Indian Prairie (Darien, IL) Worked on drafts (more than 7 drafts) of the classification (Two children’s staff members consulting with the Head of Technical Services) Created lists to determine approximately how many books we might have in each category
AnimalsAfrican Classification Draft #3 Basics 123 Go,Go,Go! Boats Holidays 100th Me Bath Nature Fall People BabyBears ABC Cars Christmas Bedtime Gardens CowboysBirds Colors More (multiple topics) Easter Body More DadBugs Concepts Planes Halloween Clothes Sky FamilyCats Opposites Trains Jewish Fear Spring FriendsCows Shapes Trucks More Feelings Summer GrandparentsDinosaurs Time Islamic Firstday Trees HelpersDogs St.Patricks Growing Water MomDucks Thanksgiving Love Weather PiratesForest Valentines Manners Winter PrincessesFrogs Myday SiblingsMice OuchesMore Potty TeachersOcean SafetyPenguins Self-EsteemPetsPigsRabbitsSheep Places Play Stories City Art Fairytales County Dance Favorites (Authors) Farm Music Food Fun Playtime Funny Home Reading History Library Rhymes Imaginary School Songs Scary World Sports Series Zoo Toys Spiritual Trips Wordless
Children’s Staff, Go! Created lists to determine approximately the number of items in the subcategories. Start with the next big holiday so you’re not doing those while they’re popular Series! It’s easy and a huge collection! Don’t forget to think about shifting! Sent completed books with sticky notes to Technical Services for changes in catalog and spine labels Shifted Created temporary signs
WorkflowCS staff pull books and CS changed Finished!put Post-It with new callnumber on the book mind and back to the beginning…. Shelve finished books, or put in pre-shelving, or return unfinished books toTS knew to daily look “To Do” cartfor carts; took cartsback to TS; only takewhat you can getdone in the timeallotted Used Print spine label, cover old macros/shortcuts to spine label on book with edit call numbers in Millennium new, cover with book tape, & put the item back
Where to Start Thanksgiving books Halloween books after the holiday Christmas books before the holiday Series Animals 1,2,3 A,B,C Other (lists and pulling subject related books) Finally, alphabetical by author of the books remaining
Shifting Holiday books were completed before circulating for the holiday and then put on display Use top of shelves for completed books (in the area where we estimated they would be) Shift books to middle as tightly as possible to leave room at the beginning (Animals) and end (Stories) As shelves were emptied, completed sections were moved Temporary signs created
Where Do We Put This Book? Two Children’s staff decided on the classification for the retrospective cataloging & Copy Cataloger classified new books, sometimes after consulting the children’s staff Examined/skimmed the book to quickly determine the category. Considered: How the book best fit into a category, series books trumped other categories, Holidays trumped all categories except series. Checked subject headings for help, but found that LC subjects were not always helpful—especially with animal books If a book could fall into more than one category, we chose the one that we thought would be most useful for patrons and sometimes also considered story time use
Fine Tuning “Series” trumps “Holidays” “Holidays” trump “Favorites” “Feelings (death) trumps everything “Potty” trumps everything JEASY STORIES JEASY JEASY SERIES HOLIDAYS ME ANGELINA CHRISTMAS POTTY BRETT J. SHEA B.
Preparing Books for Re-catalogingJEASY/PLAY/PLAYTIME
Which Should It Be? JEASY/STORIES/FOOD or JEASY/PLAY/RHYMES
Problem!We Can’t Purchase Signs that Work with This Project. What Do We Do?
Make Our Own! Decide on what is needed on the signs Find Clip Art Design & print on 11”x17” paper Laminate signs Bend & tape to bookends Used clear category signs for new picture book shelving
Signs We Created Front View with Classification Signs for Side View with Subcategory for the New Picture BooksComplete Call Number Princess books
Clean Up Ran a report in Create Lists (III- Millennium) of all Picture Books Sorted by call number Deleted any that were correct Left with mistakes, typos, etc. Found the books on shelf & corrected them Shelvers gave recently returned books with old call numbers to staff to change Change status of books without the call number change to missing with a TS hold
Did You Hit the Mark? Know why you’re doing this project and what you hope to accomplish so you can measure your success Be sure to have before and after Circ stats Track hours staff members worked on project; great to use for annual goals Revisit decisions and see if they worked… maybe you do need a “Duck” section rather than just “Birds”
What We Learned Make all of your categories singular or plural Physically post updated category list Have a shared file of updated categories everyone can access Change call numbers in groups; this helps TS staff and re-shelving New picture books will take longer to catalog. Be prepared for this permanent, additional time in workflow Cataloging is a joint effort now Know that categories will be added and changes made during the course of the project and be OK with it. Divide larger sections further, ex: Animals/More
What Surprised Us Some categories had more books than we expected: “Fox,” “Geese,” “Chickens” Some categories had fewer books than we expected: “Horses” The number of books that we couldn’t easily determine what they were about. The number of animal books that weren’t really about that animal, ex: dogs Once we moved the “Series” books together, Many were always out and we had extra room on those shelves.
Challenges Time to complete the project Deciding on main categories Deciding on subcategories for each main category Deciding on the categories for some of the books Determining best way to shift & shelve during the transition Keeping shelf breaks logical for the categories Finding commercial signs to purchase Difficulty in finding books if shelved incorrectly Making main category signs show from both sides
Successes Increase in circulation of Picture Books Many compliments from teachers and parents about the new arrangement Children discovering and returning to their favorite section of books Patrons being introduced to many new books that they had not seen before.
What Did Patrons Think?Selected Comments before project was completed: A teacher was looking for picture books about winter. When staff showed her the new cataloging & arrangement of books, the teacher was very enthusiastic: “This is wonderful and will be great for those of us who are teachers!” (January 2012) When staff was helping a patron in the picture book collection, the patron commented on the new arrangement: “This is going to make it so easy for me!” (February 2012) A teacher liked the way our picture books had been categorized so much that she did the same thing in her classroom. (April 2012)Selected Comments after project was completed: A patron said, “I really like the way the picture books are organized. A staff member from another department: “I can’t believe how easy it was to find the books on my list. I wish it had been like this when my kids were little.” A parent told us: “I love your new picture book section. It makes it so much easier to find princess books for my daughter.”
More Advice Cooperation of Technical Services and Administration is CRUCIAL to the Project Helpful to only have two or three people working on the project—more consistency and agreement on what should be in the category Don’t rely on LC cataloging to determine the classification of the book Children’s Services Staff who are enthusiastic about the project is ESSENTIAL
What’s Next? Pull very easy nonfiction, such as song, rhymes, transportation books and move to picture book collection Consider a system for cataloging non-fiction fairy tales Divide larger subcategories Consider changing Spanish language picture books into this system J629.222/COL J398.8/CHI
Timeline of Preparation September 2009: Attended a presentation by the Frankfort Public Library at ILA Conference Program on changing to BISAC for adult books October 2009: Read about Darien, CT Library’s project in Library Journal January 2011: Read the ALSC-L Discussion about “Picture Books by Subject” January 2011: Discussed the project with our new Head of Technical Services & Children’s Staff February-August 2011: Researched other libraries that were doing this type of classification. September-October 2011: Created Classification Schedule for the project October 2011: Visited Indian Prairie Library to view their collection
Timeline of Project October 2011-May 2012: Created lists to determine approximately the number of items in the subcategories. Checked all the books in the picture book collection and assigned call numbers to each, shifted, created temporary signs, sent books to Technical Services for changes in catalog and spine labels May 2012: Created permanent shelving, endcap, and top of shelving signs and completed final shifting May 2012: Created a brochure for patrons with lists of the new cataloging May 2012: Ran a list to find books that we missed and still had the old call numbers May 2012-present: Work with Technical Services to determine call numbers of new additions to the Picture Book Collection
Questions? Mary G. MarshallAssistant Director/Head of Children’s Services Addison Public Library firstname.lastname@example.org Brooke Sievers Head of Technical Services Addison Public Library email@example.com
Selected ReferenceAddison Public Library Slideshow from ILA 2012 Conferencehttp://slideshare.netSlideshows from ALA 2012 Conference: “Where Are the TruckBooks?”Darien Library (CT): They were one of the first libraries to do this project; however, they did not break theircollection down as much as Addison did. They have the largest part of their collection in “Favorites” and “Stories.”http://www.slideshare.net/gcaserotti/Stark County District Library (Public Library in Ohio): Smallest part of the collection converted. Also has a floatingcollection among the branches.http://www.slideshark.com/Landing.aspx?pi=zHxzeh3Tvz5XUxz0&intk=62627515Ethical Culture Fieldston School Library: This was the most complete conversion of a collection—fiction andnon-fiction and was done by a private school in New York City. We might want to try some of these ideas in the future.http://www.slideshare.net/balaskaplan/i-want-a-truck-book-metis-presentation