Job search


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Job search

  1. 1. TECWRIT HANDOUTS – PROFESSOR: JONATHAN L. TIU THE JOB SEARCH Obtaining a job involves writing a highly effective resume and a job application letter. They should persuade the reader/s that you are the most qualified person for the job. WHAT EMPLOYERS SEEK IN NEW EMPLOYEES  Technical expertise .  Supporting abilities. Employers want to hire people who can perform their jobs adeptly with a minimum of on-the-job-training. Most jobs require a wide range of abilities beyond the purely technical ones of your degree or specialty. Among others, these often include communication, interpersonal, time management, and project management skills. WRITING YOUR RESUME • A resume is a job employment document that summarizes the qualifications and background information of the applicant. • Begin work on your resume by carefully determining the reader or readers of your resume. The people who usually read your resume are : a. the Human Resource Manager or Personnel Manager who screens your general qualifications b. the Functional Manager who assesses your technical expertise and other abilities
  2. 2. c. the General Manager or Company President who has the decision-making power • Then define your resume’s persuasive objectives. Your resume must be packed with favourable information about your qualifications but it must be something that can be read quickly. • Plan and decide what you will include and how you will organize and present the information. TWO MAJOR TYPES OF RESUMES 1. EXPERIENTIAL RESUME (ENTRY-LEVEL RESUME) - In this type of resume, you organize information about yourself based on your experiences, grouping them under such headings as “Education,” “Employment,” and “Activities.” Under these headings, you describe your experiences in ways that demonstrate your qualifications. - This is the best choice for most college students and persons who are starting their career. 2. FUNCTIONAL RESUME (ADVANCED-LEVEL RESUME) - You organize a key section around your abilities and accomplishments in this type of resume and focus on your job experiences. - This works best for individuals with enough professional experience to be able to list several on-the-job responsibilities and accomplishments.
  3. 3. HOW LONG SHOULD YOUR RESUME BE? The answer : it should be as short as possible while still presenting the facts about you that employers will find most persuasive. For most fresh graduates, this is one page. However, some have extensive qualifications that justify a second page. Many experienced workers do as well. GENERAL STRATEGIES FOR DRAFTING RESUMES  Take an employer’s perspective . Make all decisions concerning your resume by thinking about the qualities an employer will hope to find in a job applicant  Think creatively about your qualifications . Your challenge is to describe the knowledge and experience you possess that relate to the job you want.  Put the most impressive facts first . Make a strong first impression on your readers. Busy employers may quit reading if the first things they encounter are ordinary and unimpressive.  Be specific. Don’t say that you’ve “taken several courses on culinary arts.” Name the courses you have taken.
  4. 4.  Eliminate irrelevant information . No matter how proud you are of some fact, leave it out if an employer won’t be impressed by it. Don’t bury your good qualifications among items that are unimportant to your readers. WRITING AN EXPERIENTIAL RESUME The following are the sections of an experiential resume: HEADING - NAME AND CONTACT INFORMATION Place your name prominently at the top of your page. Enable the reader/s to contact you quickly for an interview or with a job offer by including your postal address, email address, and contact numbers. PROFESSIONAL OBJECTIVE
  5. 5. Most employers want you to tell them your career objectives. Tell what you can give to your future employer rather than what you want to gain from them. Examples: X Professional objective : A position as a front desk staff with an innovative and growing international hotel.  Professional objective : A position in which I can maximize my interpersonal skills and service-oriented character that will enable the satisfaction of the hotel guests. EDUCATION - Place your education immediately after the heading and career objective - Name your school (college or university), degree and inclusive years of tertiary education
  6. 6. - Include your grade point average (GPA) if it is impressive - Include advanced courses relevant to the job ( give the course title – example: Technical Writing) - Academic honors (example: cum laude) - Scholarships - Study or training abroad WORK EXPERIENCE - This includes your on-the-job training or practicum / internship, part-time job, personal or family business - List your employers / company name, company address, your job titles, and employment dates - Highlight the following facts about your work experience: • Your accomplishments - describe projects you worked on, problems you addressed, goals you pursued, products you designed, and reports you helped write. If possible, emphasize specific results . • Knowledge gained – highlight things your learned that increase your ability to contribute to your future employer
  7. 7. • Responsibilities given - if you supervised other employees, state how many; if you directed an event, say how large it was. Employers will be impressed that others have entrusted you with significant responsibility. - Guidelines on how to organize and describe your work experience • List your jobs in reverse chronological order • Put actions in verbs, not nouns - don’t say “responsible for analysis of data” but “analyzed data” • Use parallel constructions – use a grammatically correct parallel construction NOT PARALLEL PARALLEL Trained new employees Trained new employees Preparation of reports Prepared reports Answering phone calls calls Answered phone
  8. 8. NON-ACADEMIC AWARDS & ACHIEVEMENTS - This includes your recognition (awards and achievements) which are not academic in nature. Such recognitions may have something to do with your excellent leadership skills, involvement in sports, arts and other non-academic endeavors. EXTRA-CURRICULAR ACTIVITIES - Involvement in extra-curricular activities in your school and community indicates that you are a pleasant person who gets along with others. - It may also show that you have acquired certain abilities that are important in the job you want. PERSONAL DATA - Provide your employers with information about your special abilities (such as languages spoken, cooking skills, etc,), interests, outstanding personality traits and characteristics.
  9. 9. REFERENCES - Research shows that most employers want applicants to include references with their resumes (Bowman, 2002). - Why include your references?  Because this will increase your resume’s usability by enabling employers to contact them immediately and directly.  This increases the resume’s persuasiveness by letting readers see the names and titles of the impressive people who will speak favourably about you. - Employers expect three to five references, so include this many. - Select a mix of people who can describe your range of qualifications (such as your instructors, former employers, club advisers). DESIGNING YOUR RESUME’S APPEARANCE
  10. 10. - The design of you resume should support rapid reading, emphasize your most impressive qualifications, and look attractive. - Use short, informative headings - List down in bullets the details - Italicize important ideas - Use colors (for the heading) - Use a maximum of three font typefaces - Use white space to separate sections - Create ample margins (1 inch on all sides) - Achieve visual balance
  11. 11. WRITING THE APPLICATION LETTER - Your job application letter can be a powerfully persuasive part of the package you submit to employers. - In a survey, 60% of the respondents composed of executives indicated that a job application letter is just as or more important than the resume. - In defining the persuasive objectives of your job application letter, consider the following questions:  Why do you want to work for the company?  How will you contribute to the success of the organization?  Will you work well with the other employees and the persons with whom the company does business?
  12. 12. - What are the parts of a job application letter? • INTRODUCTION - The major thing to accomplish in your introduction is to indicate the job you want and why. - Begin you letter much more effectively by using the readercentered facts you discovered through your research about the company: a. Praise the accomplishment, project, or activity you learned about the company. Praise is almost always welcomed by a reader, provided that it is sincere. b. State that your reason for applying for the job is your desire to contribute to the success of these or similar accomplishments, projects, or activities. • QUALIFICATIONS SECTION - Explain how your knowledge and experience prepared you to contribute significantly to the employer’s organization. - Explain the importance of the information in your resume to the job you want. Tell also how the knowledge you gained will help you to do a good job for the employer. - Indicate how the skills you gained will enable you to succeed in the job you are seeking.
  13. 13. • CLOSING - In the closing of your letter, look ahead to the next step, perhaps a preliminary interview. Thus, indicate where you can be reached and when. - End with a courteous closing.