Sleepout resource pack 2010


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Sleepout resource pack 2010

  1. 1. Exeter BIG sleepout 2010 Friday October 1st 2010. Sponsored sleep in & out Event for Nightstop Devon Dear Supporter, Thank you so much for your interest in our Big Sleep Out event. Enclosed in this resource pack are some guidelines, general information about the event, registration and Nightstop Devon sponsorship forms. The Sleep Out will take place from 7pm until 7am on Friday 1st October 2010 at the UFC Southernhay Church, Dix’s Field, Exeter, Devon EX1 1QA. The event has been organised to raise much needed funds for Nightstop Devon, but to also raise awareness of youth homelessness in Devon. The funds will go towards the expansion of Nightstop Devon into more rural parts of Devon, but also to strengthen our Crashpad service, by being able to recruit and train new hosts for this. (Crashpad offers longer 2 week place- ments). For full details on our project, please check out our website: Please feel free to photocopy and prominently display the enclosed flyer and poster, or pass it on to someone who can publicise the event. We are really excited about the night, so thank you so much for showing an interest, and we hope you can join us. Pre-registration is essential for the event, so that we can risk assess and know roughly how many people to anticipate. There will obviously be a limit on numbers, and so it is on a first come, first serve basis. This will enable us to manage the event safely and efficiently. To pre-register please email, or phone 01392 274 853, and present your registration form to us on the evening of the Sleep Out. If you have any questions or require more information, then please do not hesitate to get in touch, Kind Regards, Kt Banwell Sleep Out Project Manager Registered Charity No. 1071945 Limited Company No. 3635743
  2. 2. Exeter BIG sleepout 2010 Friday October 1st 2010. Sponsored sleep in & out Event for Nightstop Devon This Resource pack is designed to give you an idea of what the sleep in/out event is all about, should you choose to participate. Nightstop Devon Big SleepOut Exeter 2010 This event has been organised to raise valuable funds for Nightstop Devon, but to also raise awareness around youth homelessness in Devon. We hope the event will be a great community project that will bring together many different agencies in the area, as well as various groups of young people. It will involve a night sleeping rough within a secure venue, but under the stars. The event is due to take place at: Southernhay United Reformed Church, Dix's Field, EXETER EX1 1QA It will involve sleeping outside with minimal protection from the winter weather. There will also be the option for a ‘sleep in’ option within the community hall for those that do not want to sleep braving the elements. X
  3. 3. Exeter BIG sleepout 2010 Friday October 1st 2010. Sponsored sleep in & out Event for Nightstop Devon Date and Time Nightstop Devon The Sleep Out will start at 7pm on Friday 1st October, until 7am the following morning. You may leave the site at any point, but we would appreciate it if you could try and stay on the site all night. There will be an official welcome and introduction at 8pm. Facilities Toilets facilities will be available throughout the night. Hot drinks and limited food will also be available, but it is recommended that you bring snacks with you just in case. Registration There will be a registration point that will be open from 7pm until 10pm. On arrival at the site please hand in your registration form at the desk to ensure that we are aware of numbers on site. You can also pre-register by emailing: THE FIRST 20 PEOPLE TO PRE REGISTER WILL WIN A FREE SURVIVAL BAG TO SLEEP IN. You must ensure that you pre-register and give contact information what we can use in case of an emergency. Preparation Please remember that we will be sleeping outside during the night in October and that the weather will be very cold, so ensure that you come prepared physically and mentally. Use the checklist below as a guide to what you will need to bring with you in order to protect you from the worst of our winter weather. Your clothing should be warm and wa- terproof- several thin layers of clothing are better than just one thick layer. A woolly hat, warm footwear, gloves, and a sleeping bag are a must. We aim to provide everybody with a cardboard box. Time for Bed Please take into consideration local residents, anyone disturbing other sleepers will be asked to leave. Handy Hints: Poundland is brilliant for things like plastic groundsheets, but they also sell emergency shelters for a quid!
  4. 4. Exeter BIG sleepout 2010 Friday October 1st 2010. Sponsored sleep in & out Event for Nightstop Devon Checklist: -Sleeping Bag -Cardboard Box -Plastic groundsheet Nightstop Devon -Medication– personal medicines, e.g inhalers -Warm Clothes -Gloves -Blanket -Black bin bag for rubbish -Hat -Torch Money and Sponsorship There is no charge to participate in the SleepOut but we do ask that you raise money for Nightstop Devon by getting sponsored to sleep rough for the night. Donations can either be gathered by the enclosed sponsorship form, or online through the following link:
  5. 5. Exeter BIG sleepout 2010 Registration Form NAME ADDRESS EMERGENCY CONTACT: NAME: ADDRESS: PHONE NUMBER: MEDICAL CONDITIONS AND ALLERGIES WE SHOULD BE AWARE OF: SPONSORSHIP AMOUNT PROMISED: £ Are you representing a company, church , or other organisation?: Under 16’s are not allowed to participate without full Parental consent, (please see below) and must be accompanied by an appropriate adult. (Proof of age may be required.) It is important that Nightstop Devon are aware of any medical condition or food allergy that may require treatment and/ or affect participation in the event. If you are not in good health please do not participate– remember it is October and it will be cold! Participants take part in the Sleep out at their own risk: Nightstop Devon and Community Housing Aid are not responsible for loss or damage to personal effects, for personal accidents, for injury or loss of third parties. Parental or Guardian Consent for those under 16: Name: Address (if different from above): Phone number (if different from above): Please tear off this slip when signed and retain as proof of attendance at the Exeter Big Sleep Out, Friday 1st October 2010: Name: Address: Sponsorship Amount Promised: £ Signed (by Sleep Out official):
  6. 6. Exeter Big Sleep Out 2010 Sponsorship and Gift Aid Declaration Form Gift Aid Declaration: I am a UK taxpayer and would like the charity to reclaim tax on my donation (please tick and sign Gift Aid box below) Feel free to photocopy this form and attach copies to this original. Name of Participant: Sponsor’s Name Home Address Postcode (essential) Amount Donated Date Given Gift Aid PLEASE TICK AND SIGN Exeter BIG sleepout 2010
  7. 7. Sponsor’s Name Home Address Postcode (essential) Amount Donated Date Given Gift Aid PLEASE TICK AND SIGN Name of Participant: Exeter BIG sleepout 2010
  8. 8. Exeter BIG sleepout 2010 Nightstop Devon Sponsored Sleep in and Out Event. Nightstop Devon Friday 1st October 2010 7pm-7am Southernhay United Reformed Church, Exeter This event is to raise funds for Nightstop Devon and awareness on youth homelessness in Devon. Sponsorship and registration forms available: Email: Tel:01392 274 853 Registered Charity No. 1071945 Limited Company No. 3635743