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martinmucha.at
Contentplanning with
& without WordPress
Plug-In “Edit Flow”, Kanban & Scrum, Calendar, Excel
by Martin Muc...
martinmucha.at
Martin Mucha
§ Born 1962 in Vienna
§ 1980-1990: Psychology at Uni Vienna, now Graz
§ since 1992 IT: presale...
martinmucha.at
Content-planning without WordPress
martinmucha.at
Calendar Planning outside WordPress
§ Spreadsheet at
GoogleDocs or
Microsoft
§ Real shared Calendar
martinmucha.at
Shared Excel Spreadsheet
(GoogleDocs/Microsoft OneDrive)
martinmucha.at
Real shared Calendar
martinmucha.at
Kanban styled content-planning:
move post-its
martinmucha.at
Tools for Kanban-Styled boards
§ Trello
§ Microsoft „Planner“ (Add-on of Office 365)
§ Blossom from Austria...
martinmucha.at
Microsoft „Planner“ @ Office 365
martinmucha.at
Many stages ...
martinmucha.at
My Kanban-Stages
1. Content ideas (could we write)
2. Pipleline (should we write)
3. in progress (is writte...
martinmucha.at
Scrum: 3 questions @ DailyScrum or
Team Standup-Meeting
§ What did You
accomplish yesterday?
§ What are you...
martinmucha.at
App: Jell
martinmucha.at
Join austriawpcommunity.slack.com
§ To join us on Slack, simply follow this instructions
https://make.wordp...
martinmucha.at
Your username
for WordPress-Slack-Teams
$username@chat.wordpress.org
BTW: not a working e-mail-address
martinmucha.at
#wcvie works together at Slack &
WordPress MeetUps too
martinmucha.at
Tipp: also join the German „Krauts“:
dewp.slack.com
martinmucha.at
howdy @ Slack
§ howdy asks You and the
other teammembers
every day the three
StandUp-Meeting
questions
§ an...
martinmucha.at
howdy @ Slack:
normally 3 questions
§ What did You
accomplish yesterday?
§ What are you planning
to do toda...
martinmucha.at
I‘ve added a 4th question at
howdy@Slack
§ What Blog-posts will You
write today?
martinmucha.at
Content-planning with WordPress
Edit Flow
martinmucha.at
WordPress User Roles:
They offer a workflow for a team
publish
prepare
informed
comment
martinmucha.at
Edit Flow
https://wordpress.org/plugins-wp/edit-flow/
http://editflow.org/
martinmucha.at
Edit Flow: Version & Ratings
martinmucha.at
martinmucha.at
Installation: Choose one
Edit Flow : PublishPress
Edit Flow
§ Remixing the WordPress
admin for better edito...
martinmucha.at
PublishPress or Edit Flow?
§ After activating
PublishPress:
We have found Edit Flow
and ist data!
Would You...
martinmucha.at
Publish Press:
Aktive
Installationen:
30+
martinmucha.at
Features of Edit Flow
§ Calendar – A convenient month-by-month look at your
content.
§ Custom Statuses – De...
martinmucha.at
Edit-Flow Feature:
„Calendar“
§ week-by-week or month-
by-month view into your
content.
§ You can filter th...
martinmucha.at
Edit Flow Feature:
Custom Stati
§ define the stages of
your editorial workflow.
§ Out of the box: only
“Dra...
martinmucha.at
Edit Flow Feature:
Editorial Comments
§ Anyone with access to
view the story in
progress will also have
the...
martinmucha.at
Edit Flow Feature:
Editorial Metadata
§ This metadata is not
published with the post,
but can be viewed in
...
martinmucha.at
How can I customize Edit Flow 2?
Example: Extend the Calendar
Using WordPress’ hooks and filters, you can e...
martinmucha.at
Edit Flow Feature:
Notifications
§ Receive timely updates
on the content you’re
following.
§ Users can be s...
martinmucha.at
Edit Flow Features:
User Groups
§ Keep your users
organized by
department or function.
§ Address User Groups
martinmucha.at
Edit Flow Feature:
Story Budget
§ Print out a copy to take
to your planning meeting.
§ Posts are grouped by...
martinmucha.at
How can I customize Edit Flow?
My favorite:
Hide the “Publish“ button for certain custom stati!
martinmucha.at
The next steps for
better content-planning
§ test „Edit Flow“
§ test Slack, and register at https://austria...
martinmucha.at
Q & A?
401. März 2017
Noch Fragen? | Questions & Answers
martinmucha.at
Feedback
Ich freue mich auf Ihr Feedback!
Give me feedback!
411. März 2017
martinmucha.at
Merci!
Martin Mucha
Hartlgasse 37–29/10
A-1200 Wien | Vienna
Austria
Tel.: +43 (664) 76 11 990
mm@martinmuc...
martinmucha.at
WordCamp Vienna 2017 #wcvie
https://2017.vienna.wordcamp.org
Vienna
martinmucha.at
See You at #wcvie
https://2017.vienna.wordcamp.org
martinmucha.at
Opened calls for #wcvie
§ Call for Speakers: ends on sunday, 5th of March
§ Call for Sponsors
§ Call for Me...
martinmucha.at
#wcvie locations
Stockwerk.co.at
Altes AKH/Uni Campus
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Content Planning with & without WordPress

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Edit Flow – a WordPress Plug in – vs. external planning tools: like shared calendars, excel spreadsheets, task-lists, Kanban-boards, Slack, a 4th daily standup-meeting question

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Content Planning with & without WordPress

  1. 1. martinmucha.at Contentplanning with & without WordPress Plug-In “Edit Flow”, Kanban & Scrum, Calendar, Excel by Martin Mucha | @mmucha Vi e n n a W o r d P r e s s M e e t U p , 1 s t F e b r u a r y, 2 0 1 7
  2. 2. martinmucha.at Martin Mucha § Born 1962 in Vienna § 1980-1990: Psychology at Uni Vienna, now Graz § since 1992 IT: presales, sales, projectmanager (C++, Java, PHP), no-coder -> copy-paster, marketing, productmanagement, training/Webcasts § 1999: Midgard (LAMP CMS) 2003: Typo3 (Co-Founder of Typo3 Usergroup) 2005–2014: SharePoint Intranets (Ottakringer, industry) 2015: WordPress § teammember of #wcvie WordCamp Vienna 2017: https://2017.vienna.wordcamp.org 22.–23. 4. 2017: Get Your 20 € ticket § WordPress MeetUp Vienna co-organizer
  3. 3. martinmucha.at Content-planning without WordPress
  4. 4. martinmucha.at Calendar Planning outside WordPress § Spreadsheet at GoogleDocs or Microsoft § Real shared Calendar
  5. 5. martinmucha.at Shared Excel Spreadsheet (GoogleDocs/Microsoft OneDrive)
  6. 6. martinmucha.at Real shared Calendar
  7. 7. martinmucha.at Kanban styled content-planning: move post-its
  8. 8. martinmucha.at Tools for Kanban-Styled boards § Trello § Microsoft „Planner“ (Add-on of Office 365) § Blossom from Austria $$ Alternatives (taskmanagement for teams without swimlanes) § Asana § Evernote § Wunderlist
  9. 9. martinmucha.at Microsoft „Planner“ @ Office 365
  10. 10. martinmucha.at Many stages ...
  11. 11. martinmucha.at My Kanban-Stages 1. Content ideas (could we write) 2. Pipleline (should we write) 3. in progress (is written now) 4. images: choose, edit, upload 5. Editing & SEO (proof-read & check Yoast) 6. Published 7. is also linked at facebook, twitter, LinkedIn, XING, tumblr
  12. 12. martinmucha.at Scrum: 3 questions @ DailyScrum or Team Standup-Meeting § What did You accomplish yesterday? § What are you planning to do today § What challenges stand in Your way?
  13. 13. martinmucha.at App: Jell
  14. 14. martinmucha.at Join austriawpcommunity.slack.com § To join us on Slack, simply follow this instructions https://make.wordpress.org/chat/ § And after you have a validated account: $username@chat.wordpress.org simply join our Slack team here: https://austriawpcommunity.slack.com/
  15. 15. martinmucha.at Your username for WordPress-Slack-Teams $username@chat.wordpress.org BTW: not a working e-mail-address
  16. 16. martinmucha.at #wcvie works together at Slack & WordPress MeetUps too
  17. 17. martinmucha.at Tipp: also join the German „Krauts“: dewp.slack.com
  18. 18. martinmucha.at howdy @ Slack § howdy asks You and the other teammembers every day the three StandUp-Meeting questions § and puts them in a Slack Channel (I‘ve called it dailyscrum)
  19. 19. martinmucha.at howdy @ Slack: normally 3 questions § What did You accomplish yesterday? § What are you planning to do today § What challenges stand in Your way?
  20. 20. martinmucha.at I‘ve added a 4th question at howdy@Slack § What Blog-posts will You write today?
  21. 21. martinmucha.at Content-planning with WordPress Edit Flow
  22. 22. martinmucha.at WordPress User Roles: They offer a workflow for a team publish prepare informed comment
  23. 23. martinmucha.at Edit Flow https://wordpress.org/plugins-wp/edit-flow/ http://editflow.org/
  24. 24. martinmucha.at Edit Flow: Version & Ratings
  25. 25. martinmucha.at
  26. 26. martinmucha.at Installation: Choose one Edit Flow : PublishPress Edit Flow § Remixing the WordPress admin for better editorial workflow options. § Von Daniel Bachhuber, Scott Bressler, Mohammad Jangda, Automattic, and others | Details ansehen PublishPress § The essential plugin for any WordPress site with multiple writers § Version 1.0.5 | Von PressShack | Details ansehen
  27. 27. martinmucha.at PublishPress or Edit Flow? § After activating PublishPress: We have found Edit Flow and ist data! Would You like to import the data into PublishPress? Yes, import the data | Dismiss
  28. 28. martinmucha.at Publish Press: Aktive Installationen: 30+
  29. 29. martinmucha.at Features of Edit Flow § Calendar – A convenient month-by-month look at your content. § Custom Statuses – Define the key stages to your workflow. § Editorial Comments – Threaded commenting in the admin for private discussion between writers and editors. § Editorial Metadata – Keep track of the important details. § Notifications – Receive timely updates on the content you’re following. § Story Budget – View your upcoming content budget. § User Groups – Keep your users organized by department or function.
  30. 30. martinmucha.at Edit-Flow Feature: „Calendar“ § week-by-week or month- by-month view into your content. § You can filter the calendar by post status, categories, users or post types, § Not-yet-published posts can be dragged from date to date on the calendar.
  31. 31. martinmucha.at Edit Flow Feature: Custom Stati § define the stages of your editorial workflow. § Out of the box: only “Draft” and “Pending Review”
  32. 32. martinmucha.at Edit Flow Feature: Editorial Comments § Anyone with access to view the story in progress will also have the ability to comment on it.
  33. 33. martinmucha.at Edit Flow Feature: Editorial Metadata § This metadata is not published with the post, but can be viewed in the WordPress admin and displayed on the calendar, story budget and List Posts screens.
  34. 34. martinmucha.at How can I customize Edit Flow 2? Example: Extend the Calendar Using WordPress’ hooks and filters, you can extend the calendar in the following ways: § ef_view_calendar_cap (filter) § ef_calendar_allow_ajax_to_set_timestamp (filter) § ef_calendar_total_weeks (filter) § ef_calendar_weekend_days (filter) § ef_calendar_item_information_fields (filter) § ef_show_scheduled_as_unpublished (filter)
  35. 35. martinmucha.at Edit Flow Feature: Notifications § Receive timely updates on the content you’re following. § Users can be subscribed to notifications for any post, either individually or by selecting user groups.
  36. 36. martinmucha.at Edit Flow Features: User Groups § Keep your users organized by department or function. § Address User Groups
  37. 37. martinmucha.at Edit Flow Feature: Story Budget § Print out a copy to take to your planning meeting. § Posts are grouped by categories (which can be collapsed or expanded), and the view can be filtered by post status, category, author, or publishing cycle.
  38. 38. martinmucha.at How can I customize Edit Flow? My favorite: Hide the “Publish“ button for certain custom stati!
  39. 39. martinmucha.at The next steps for better content-planning § test „Edit Flow“ § test Slack, and register at https://austriawpcommunity.slack.com/ § Plan the stati of Your blogposts YOU need (discuss the slide „My Kanban-Stages“) § Decide, if You want to manage Your content-planning inside or outside („with“ or „without“) WordPress § Choose the right tools (shared calendar/Excel, tasklists, Kanban Boards, Scrum-styled, Slack, etc.) § invite all Your teammembers § grant them the right user-rights (contributor, author, editor)
  40. 40. martinmucha.at Q & A? 401. März 2017 Noch Fragen? | Questions & Answers
  41. 41. martinmucha.at Feedback Ich freue mich auf Ihr Feedback! Give me feedback! 411. März 2017
  42. 42. martinmucha.at Merci! Martin Mucha Hartlgasse 37–29/10 A-1200 Wien | Vienna Austria Tel.: +43 (664) 76 11 990 mm@martinmucha.at https://martinmucha.at 421. März 2017
  43. 43. martinmucha.at WordCamp Vienna 2017 #wcvie https://2017.vienna.wordcamp.org Vienna
  44. 44. martinmucha.at See You at #wcvie https://2017.vienna.wordcamp.org
  45. 45. martinmucha.at Opened calls for #wcvie § Call for Speakers: ends on sunday, 5th of March § Call for Sponsors § Call for Mediapartners § Call for Volunteers § The team is looking for helping hands in the fields of online-marketing, press, public relations, video, streaming
  46. 46. martinmucha.at #wcvie locations Stockwerk.co.at Altes AKH/Uni Campus

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