The Template and MappingProcesses in DMP Online v3.0    Explained and demonstrated
“Why not answer the questions directly?” - Along with “Where can I find (i.e. pinch)   examples of successful DMPs?” this ...
Many actors, many templates, one DMP- DMP Online v1.0 was designed simply to meet funder  requirements. The need for the m...
Without mappingLet’s take a common issue, say data archiving / long-termpreservation…- It is likely that this issue will b...
With mappingWhen we map to a single Checklist:1. We can create a single ‘master’ DMP for a project and we   can export sub...
Mapping Demonstration                    A simplified seven question Checklist, with three templates applied…      DCC Che...
Conclusion- The user thus creates a single DMP which  addresses all the issues that concern the three  agencies (Funder, I...
Thanks      Martin DonnellyDCC @ University of Edinburgh      December 2011  martin.donnelly@ed.ac.uk     Twitter: @mkdDCC
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The Mapping Process in DMP Online: explained and demonstrated

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A short presentation explaining the workings of DMP Online, in particular the mapping of specific data-related requirements to a generic underlying checklist. (N.B. this presentation contains animations, so is best downloaded to your own computer and then viewed in Powerpoint.)

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The Mapping Process in DMP Online: explained and demonstrated

  1. 1. The Template and MappingProcesses in DMP Online v3.0 Explained and demonstrated
  2. 2. “Why not answer the questions directly?” - Along with “Where can I find (i.e. pinch) examples of successful DMPs?” this is the question that I hear the most - The worry is usually that “Researchers will not want to answer the DCC questions” - This short presentation explains the rationale behind the mapping approach, and demonstrates its benefits
  3. 3. Many actors, many templates, one DMP- DMP Online v1.0 was designed simply to meet funder requirements. The need for the mapping process was less obvious in those days- In the two years since the tool was first released, other actors (publishers, institutions, etc) have increasingly introduced data-related requirements and policies, and the tool has evolved to meet these new challenges- Consequently, DMP Online v3.0 facilitates the creation of multiple (or ‘hybrid’) templates, allowing users to create a single DMP that satisfies multiple needs… + + + +…- Each template can also have multiple ‘phases’, e.g. (i) application stage, (ii) in-project, (iii) post-project, etc
  4. 4. Without mappingLet’s take a common issue, say data archiving / long-termpreservation…- It is likely that this issue will be covered in one way or another by your funder’s policy, your institutional policy and your publisher’s policy. Furthermore, these three stakeholders may have different (and perhaps even conflicting) requirements- If we do not map these three policies to a single, underlying, generic Checklist, the data management plan needs to address the same issue three times, in separate places- This introduces some serious problems: • Redundancy of effort (i.e. answering the same question thrice) • Dispersedness of answers (i.e. coverage of a single issue is addressed in multiple locations within the plan) • Risk of internal contradiction within the plan (i.e. changing one answer but not another) • Finally, the various guidance is not collocated, making it harder to plot a satisfactory course
  5. 5. With mappingWhen we map to a single Checklist:1. We can create a single ‘master’ DMP for a project and we can export subsets for particular purposes (e.g. submission to funders, publishers…)2. We compare like with like, enabling DMPs for multi- partner, multi-funder, multi-disciplinary research3. We draw together common issues in a single location (together with the relevant guidance from each agency), enabling them to be reconciled should conflict arise4. We enable asynchronous ‘phases’ of DMPs, e.g. minimal at point of application, expanded during the project, and addressing long-term preservation issues towards the end of the research (and post-project)5. And finally – and this is the original purpose of mapping – we may be able to learn something about disciplinary differences in specific areas of data management
  6. 6. Mapping Demonstration A simplified seven question Checklist, with three templates applied… DCC Checklist Funder Institution Discipline Questions Guidance Questions Guidance Questions Guidance Questions Guidance - 1 - Default - 1 - Custom - 1 - Default - 2 - Custom - 2 - Default - 2 - Default - 2 - Custom - 4 - Custom - 3 - None - 3 - None - 5 - Default - 6 - Custom - 4 - Default - 5 - Custom - 5 - None - 6 - None - 7 - Default Finally, the user adds the Discipline template, sees more questions and yet more guidance: Note how none of the Questions Guidance templates include Q7, and - 1 - Custom + Default Institution + how none of the four Discipline Funder + - 2 - Default + Custom + Custom parties feel that Q3 requires - 3 - None accompanying guidance: a - 4 - Custom + Custom fourth template may change - 5 - Default this… - 6 - CustomFirst, user selects theFunder template, sees: Questions Guidance Then the user adds the Institution Funder + Questions Guidance - 1 - Custom + Default - 1 - Custom Institution template, sees - 2 - Default + Custom Funder - 2 - Default - 3 - None - 3 - None the same questions but - 5 - Custom + Default - 5 - Custom more guidance:
  7. 7. Conclusion- The user thus creates a single DMP which addresses all the issues that concern the three agencies (Funder, Institution and Discipline)- If an approach changes (and we stress that a DMP is a living document, so this should be expected), the change only has to be made in one place, with reference possible to all the relevant guidance, presented in a single location- Finally, DMP Online’s One DMP for multiple uses granular export option Questions Guidance - 1 - Custom + Default Institution + - 2 - Default + Custom + Custom enables the user to pull Discipline Funder + - 3 - None - 4 - Custom + Custom out only the relevant - 5 - Default - 6 - Custom sections, as needed…
  8. 8. Thanks Martin DonnellyDCC @ University of Edinburgh December 2011 martin.donnelly@ed.ac.uk Twitter: @mkdDCC

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