DMP Online: update 2013


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Pre-conference workshop, iConference 2013, Fort Worth, TX

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  • Forces working towards LESS sharing
  • Forces working towards LESS sharing
  • Forces working towards LESS sharing
  • Forces working towards LESS sharing
  • We have also discussed partnerships / collaborations with colleagues in New Zealand, Canada, Brazil, Denmark and Norway.
  • Forces working towards LESS sharing
  • Forces working towards LESS sharing
  • DMP Online: update 2013

    1. 1. Tools update:DMP Online Martin Donnelly Digital Curation Centre University of EdinburghiConference 2013, pre-conference workshop Fort Worth, TX, 12 February 2013
    2. 2. RUNNING ORDER (45 mins)1. Introduction and background2. DMP Online: overview and recent developments (up to v3.0)3. Walkthrough4. Partnerships and collaborations5. DMP Online: future plans (v3.5 and v4.0)6. Links and credits
    3. 3. 1. Introduction/Background
    4. 4. History- In 2009, we compiled a list of UK funders’ data requirements, gathered these into thematic groups, and supplemented with a few extras from our own experience- This became the ‘Checklist for a Data Management Plan v1.0’. Aimed primarily at researchers, it had 51 questions/headings.- After consultation, v2.0 had 115. We’re now (v3.0) up to around 120.
    5. 5. Problems with the Checklist approach- 120 questions is too many, even if you tell people to ignore the irrelevant ones, so we created the DMP Online tool.- Originally this was just intended to guide UK researchers through their chosen funder’s requirements, helping them to produce a DMP that satisfied these via some carefully- chosen guidance.- But we became aware that the audience was, in fact, broader than this…
    6. 6. Who’s involved in the DMP process?- Just the principal investigator? (ultimately responsible)- What about the research assistants?- And the institution’s funding office?- And the Library/IT?- What about partners based in other institutions?- And commercial partners?
    7. 7. Research Support Office Data Library / Repository ResearcherDATAMANAGEMENT…PLAN? UNRULY DATA Computing Faculty Ethics Support Etc... Committee
    8. 8. 2. DMP Online: overview
    9. 9. What it doesDMP Online is a web-based tool that enablesusers to…-Create, store and update multiple versions ofDMPs at the application and in-project stages-Meet funders’specific data-related requirements-Get funder/institution-specific guidance on bestpractice and helpful contacts-Customise and export DMPs in a variety of formats
    10. 10. New functionality (v3.0)In May 2012 we launched v3.0, which has somepowerful new features… - Ability to share plans, and jointly edit them - Overlaying multiple templates (e.g. institution AND funder1 AND funder2 AND publisher, etc) - Institutional sign-in via Shibboleth authentication, which in turn allows customised institutional versions with their own look and feel (and URL) - Multilingual support ... …we also went Open Source at this point.
    11. 11. UptakeAt early Jan 2013 we had 1411 confirmed users and 1524 plans created
    12. 12. 3. DMP Online: walkthrough
    13. 13. How it works- User logs in and starts a new DMP by filling in some basic details. She then chooses the template(s) she needs.- Each template contains a subset of the checklist questions, which have been mapped to the requirements of the funder, institution, discipline, publishers, etc. Templates also contain detailed guidance and links to further information to help the user on her way.- The DMP owner can share access with collaborators or with support staff. They can therefore work together on different sections of the plan.- Plans can be exported at any stage, and in a variety of different formats; once complete, they can be submitted alongside the funding application.
    14. 14. Screenshot #1: Login
    15. 15. Screenshot #2: create a plan
    16. 16. Screenshot #3: plan homescreen
    17. 17. Screenshot #4: guidance
    18. 18. Screenshot #5: tailored templates
    19. 19. Screenshot #6: sharing
    20. 20. Screenshot #7: export process
    21. 21. Screenshot #8: export result
    22. 22. 4. Collaborations
    23. 23. Working with funders
    24. 24. Institutional templates/customisationsThere are three ways that institutions can etinvolved with DMP Online:-Develop an institutional template on the centralservice-Produce a customised version, still hosted by DCC-Host their own custom installFor more detail, see my blog post at
    25. 25. Working with institutions and disciplinary communities
    26. 26. International collaborations- DCC was a founder member of the US DMPTool consortium, and we continue to work together. Joint workshops at IDCC in Amsterdam (Jan 2013) and iSchools Conference in Texas (now!)- Working with ANDS in Australia to deploy DMP Online on the NECTAR academic cloud.- European Commission has encouraged DCC to propose a pilot DMP tool for Horizon 2020. Expecting a DMP requirement in the next funding programme.
    27. 27. 5. DMP Online: future
    28. 28. Evaluation exercisePRO-Users prefer using an online tool to paper templates-They like the sharing functionality-Considerable demand for institutional customisationsCON-Users generally find the current screen layout and user interfacetoo complex-Some also complained about the mapping process, and saythey would prefer to answer funder questions verbatim (as is thecase with DMP Tool)
    29. 29. Future plans (short and longer term)- We’ll be simplifying and improving the user interface ASAP- We’re looking to produce a new version of the Checklist, with fewer questions. This *might* be more along the lines of a taxonomy of data management, and we’re looking into linking up with work that CASRAI are doing (which we influenced via the original Checklist!)- We’ll freshen up the associated guidance- Users will be able to select new templates that don’t map to the Checklist at all, or relate to it in a different way- New system will retain compatibility with existing content See DCC Director Kevin Ashley’s blog post at
    30. 30. 6. Links and credits Thank you @mkdDCC of our DMP resources are available via Thanks to DCC colleagues for use of their slides: Sarah Jones and Kerry Miller