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Using Seework to Assist withImplementing the Strategic Plan
Milestone Information Needed   Where did we start?   Where are we now?   What’s left to do?
Two Approaches   Collaboration          Tracking by    between milestone       oversight team    owners
Milestone Owner Collaboration   On Seework, “projects” are special    “rooms” for people to connect with each    other   ...
Milestone = Project   Each milestone would be given a    separate project on Seework       As needed       Upon demand ...
Projects Needed   Policy Board: 4 milestones   Program Council: 3 milestones   NLDC & Member Care: 3 milestones   Past...
When?   4 milestones have no due date   13 milestones due 2012-2013       All new projects   13 milestones due 2014-2016
Why?   Keeping the knowledge over years   Turnover
What Does a Project Do?   Email discussions   To do lists       Can assign owners for specific tasks   Chat rooms for ...
Tracking by Oversight Team   What’s needed?       Simple: Periodically ask for an update from        the milestone owner...
Implementation Proposal   Oversight team trained on the general    plan for using Seework for the    implementation of mi...
Implementation Proposal   Private overview page on UUSE.org with    general instructions for all milestone    owners    ...
Implementation Proposal   A short 1-2 page document sent to    milestone owners on what a project can    do for them    ...
Implementation Proposal   Two short videos created       Benefits of a Seework project to a        milestone owner     ...
Roles   Seework team point person       Reach out to oversight team       Set up & close projects       Set up milesto...
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Using Seework to assist with implementing the Strategic Plan

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The plan for using Seework (Basecamp) to help with implementing the Strategic Plan, as presented to the Strategic Plan Implementation team on 12 June 2012.

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Using Seework to assist with implementing the Strategic Plan

  1. 1. Using Seework to Assist withImplementing the Strategic Plan
  2. 2. Milestone Information Needed Where did we start? Where are we now? What’s left to do?
  3. 3. Two Approaches Collaboration  Tracking by between milestone oversight team owners
  4. 4. Milestone Owner Collaboration On Seework, “projects” are special “rooms” for people to connect with each other  Dialogue From Your Home is one such room
  5. 5. Milestone = Project Each milestone would be given a separate project on Seework  As needed  Upon demand  Only milestone owners would be in the project “room” 30 Milestones
  6. 6. Projects Needed Policy Board: 4 milestones Program Council: 3 milestones NLDC & Member Care: 3 milestones Pastoral Care: 2 milestones 16 other combinations: 1 milestone  Two of these already have a room  One milestone is owned by 1 person
  7. 7. When? 4 milestones have no due date 13 milestones due 2012-2013  All new projects 13 milestones due 2014-2016
  8. 8. Why? Keeping the knowledge over years Turnover
  9. 9. What Does a Project Do? Email discussions To do lists  Can assign owners for specific tasks Chat rooms for virtual meetings Online writing collaboration  “Writeboards” Central file storage
  10. 10. Tracking by Oversight Team What’s needed?  Simple: Periodically ask for an update from the milestone owners and generate something similar to an Annual Report. Do we need a place for this in Seework?  We could use the Community Work project for this if needed. One central writeboard with current status updates.
  11. 11. Implementation Proposal Oversight team trained on the general plan for using Seework for the implementation of milestones Policy Board & Program Council regularly reminded of Seework’s ability to assist milestone work
  12. 12. Implementation Proposal Private overview page on UUSE.org with general instructions for all milestone owners  http://uuse.org/strategicplan Advice from implementation team to milestone owners
  13. 13. Implementation Proposal A short 1-2 page document sent to milestone owners on what a project can do for them  Link to this on http://uuse.org/strategicplan
  14. 14. Implementation Proposal Two short videos created  Benefits of a Seework project to a milestone owner  How to use a Seework project  Messages, to do lists, chat room, writeboards, files Link to these on the http://uuse.org/strategicplan
  15. 15. Roles Seework team point person  Reach out to oversight team  Set up & close projects  Set up milestone owner “overview” website page  Set up detailed training Implementation oversight team  Reach out to milestone owners

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