Google Docs: An ACE* in the Classroom ITBE Conference 2012 Marcia Luptak *Active learning, Collaboration, and Engagement
Benefits of Using Google Docs• not program specific (Word)• not computer specific (PC or Mac); can even be accessed on a smart phone!• continuously saved to the cloud• revision history – can see who did what and when• two or more students can work on a document at the same time• allows students to be active, collaborative, and engaged
Setting Up a Shared Document1. Set a personal account at docs.google.com.You can use any email.
Setting Up a Shared Document2. Click on “Create:” This will cause a menu to dropdown. Click on “Document.”
Setting Up a Shared Document3. Click on “Untitled Document.” This will allow youto rename the document. You will want to name thedocument before sharing.
Setting Up a Shared Document4. Click on “Share.”
5. You now have the option to share the document with yourstudents. Enter their emails and let them edit, comment, orview. Click “Share and save” and students will receive an emailinvitation to the shared doc.
Setting Up a Shared Document6. Have students go to their email. They simply haveto click on the invitation to have access.
Setting Up a Shared Document7. Students can work on the same document at thesame time. I usually set up separate work areas whenwriting collaboratively.
Shared Document – Revision HistoryOne of the most valuable tools for me is the revisionhistory. This is located under “File.”
Shared Document – Revision HistoryI can go back and see when and how my studentsrevised their essays. The revision history is color-coded.
Individual Document – Revision HistoryThis is also beneficial when a single student is workingon a document.
Printing and SavingYou don’t have to save with Google Docs. It saves continuouslywhile you work. You can either download the file and print it orjust click “print.”
Disadvantages of Google Docs• It is not as “rich” as Microsoft word. It has the same basic tools but does not have items such as spell check and thesaurus.
Disadvantages of Google Docs• It has the occasional glitch where it doesn’t let students erase certain text. This seems to be computer-related.• It does take some time for teachers and students to adjust to using a new program.• It doesn’t interact well with course management systems such as Blackboard and D2L.
Ideas for Documents• collaborative writing• group review and comment• individual writing assignments• Others?
Setting Up a SpreadsheetSetting up a spreadsheet, you go through the same steps as withsetting up a document. Spreadsheets work like Excel.
Setting Up a SpreadsheetAgain, this is an abbreviated version of excel, but many of thefeatures are the same.
Setting Up a SpreadsheetSpreadsheets do have a type of spell check, but they do notprovide spelling suggestions.
Setting Up a SpreadsheetOne interesting tool not available in Excel is adding a gadget.
Uses for SpreadsheetsReader response spreadsheet.