5 expert OCR tips for business improvement
Optical Character Recognition has facilitated improved conversion rate of scanned documents
into editable ones thereby increasing the throughput. Here are five tips by which OCR document
management can improve business workflow.
1. Invoice processing of A/c payable
One of the most essential requirements en route to improvisation of business is to automate
invoice processing as per the professional service providers. When creating a payable records
section OCR can help to optimize the processing of invoices. During the testing phase it is better
if there are a number of invoices from different vendors to be processed. This helps to
significantly improve the recognition rate.
2. Auditing and reporting of expenses
One of the areas that businesses must focus to improve upon their profit is the expense
management system. An OCR based system can easily overcome the difficulties caused by a
manual system. Real time expense documentation is possible if a mobile device capable of
running an OCR client software is able to capture real time receipts. This easily waives away any
fraud attempt like masking of transaction.
3. Business Card identification
An OCR business card recognition software can help to reduce the tension caused by adding all
the contacts into a CRM. Business cards are often chosen just because it is easy to overcome
semantic meaning assignation issues. Evernote Hello is a popular choice of business card
4. Minute’s preservation
While you are busy taking down notes or meeting minutes with the help of a stylus or pen and
paper you must understand that searchable feature of the information is lost. This can be
challenged if you are able to recognize characters and store them to be accessed later. It is a
challenge and even has a special term named Intelligent Character Recognition. ICR providers
are more concerned about the quality of the output, i.e. the percentage of success that they have
in porting a document. Manual review is often required for cent percent satisfaction.
5. Form submission and application importing style
Waivers, loyalty program enrollments and applications depend on customers to generate data
which is collected online. Manual entry is time consuming and not effective. Repetitive activities
often gain substantial income and time savings if this program is coupled with the business
software system. OCR document scanning is a relatively a simpler task and doesn’t require huge
Business entities can gain a lot more by empowering their scanning functionality by using OCR
conversion methods. These few tips often assist OCR conversion service providers to develop
efficient solutions. Even though the change is gradual, you will feel the difference quickly.