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How to Increase Productivity in your Business

However large or small, businesses have to be driven by efficiency. Work output should manifest itself in the form of profit. But productivity should not always mean employees working harder, because it’s all too easy to work long hours, creating workplace stress, without being all that effective.

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How to Increase Productivity in your Business

  1. 1. How to IncreaseProductivityin your Business Brought to you by
  2. 2. Productivity SecretsIs it enough to continue running a business with substandard profitabilityknowing it can do better?Not anymore.Maximizing employee productivity is important in any businesses, but more soin small and medium-sized businesses where survival usually depends on itsprofitability.However large or small, businesses have to be driven by efficiency. Workoutput should manifest itself in the form of profit. But productivity should notalways mean employees working harder, because it’s all too easy to work longhours, creating workplace stress, without being all that effective.
  3. 3. Productivity SecretsSo, how do you keep your business truly productive?According to Rob Rawson, founder of the Time Doctor software and a regularblogger of biz.3.0, real productivity has a lot to do with: •the work environment •the leadership •and the tools being used.
  4. 4. The Work EnvironmentIt is common in the modern society for employees to overextend work hoursbeyond what is expected of them and even carry work over the weekends.When a human body is under great stress, it causes nervousness, tension, strainand other health conditions which in turn make people unable to consistentlyproduce high quality of work and sustain a high level of productivity.Stress, therefore, is a huge blow to workplace productivity and imposes a directeconomic cost on the employers.
  5. 5. The Work EnvironmentSo how can stress be removed or reduced in the workplace? According to RobertKarasek’s job-demand-control model, demanding jobs that have low controlwill result to high stress, but when combined with high control, result to higherlevels of motivation and productivity.Therefore, it is okay for jobs to be demanding, i.e. lots of tasks and lots ofresponsibilities, as long as it is matched with high control i.e. supervision, setdeadlines and milestones, etc. Low demand High demand Active High control Low strain (High motivation and productivity) Passive High strain Low control (Wasted time at work) (High stress levels)
  6. 6. Getting Good ManagersIt is common knowledge that having good managers can bring success to abusiness. Unfortunately, this is often overlooked because there is just noyardstick to what makes a good manager. Sometimes, you think you’ve hired agood manager then it turns out that he is not that good after all.Here are a couple of things to take note of when hiring managers. Althoughmost successful managers have a strong educational foundation, previousexperience, especially an exceptional performance that benefited a previousemployer, counts a lot more.Good management skill is a commodity, that’s why good managers areexpensive. So for small businesses the process of hiring usually involvespersuading the candidate that the company is solvent and offers manyopportunities for career advancement.
  7. 7. Finding Staff at staff.comFinding a good manager, or a good staff for that matter, is always a problem,but there are ways to make this process easier. One way is through,an online site specifically designed for telecommuting jobs, such as accounting,management consulting, project management, IT and a lot more.Finding staff at is easy. Employers just have to browse a categorizedlist of staff profiles to look for potential candidates. Every relevant informationabout a staff that an employer will want to check is laid out, from experiencehistory to top skills to job availability and asking salary.You can start browsing for potential staff here:
  8. 8. Having the Right ToolsThere are lots of tools that can be used to increase productivity. For example,using a cloud-based project management software can make the complicatedprocesses of project planning, collaboration and delegation easier to achieve.Same goes with using a time tracking software to help track work hours as wellas make sure each team member are spending time on the tasks they areassigned to.Here are some recommendations: • Time Doctor – a time keeping and productivity monitoring tool. It features project/task time keeping, live productivity monitoring and daily, weekly and monthly reports. Highly recommended for its productivity monitoring features that ensure your staff is working and productive.
  9. 9. Having the Right Tools• Basecamp – makes project management, collaboration and planning veryeasy among team members. It is accessible from anywhere where there isinternet. It has features to set calendars, milestones and to-do lists.• Skype – instant messaging. Beats having to go down several floors just totalk to a coworker regarding a report. It has features to create groupconversation rooms which is excellent for collaboration and planning. Bestof all, it is free.