Aces user manual-st_registration_draft-v1.4

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Aces user manual-st_registration_draft-v1.4

  1. 1. ACESUSER MANUAL – ST REGISTRATION1ACESAutomation of Central Excise andService TaxUser ManualForST RegistrationVersion: 1.4Document datedJuly 05, 2011
  2. 2. ACESUSER MANUAL – ST REGISTRATION2Table of Contents1. Introduction................................................................................................................................ 42. ST Registration .......................................................................................................................... 5Registration with ACES ..................................................................................................................52.1.1 Description ......................................................................................................................52.1.2 Navigational path .............................................................................................................52.1.3 Operating instructions ....................................................................................................142.1.4 Button Descriptions........................................................................................................172.2. Migrating the Details of Existing Assessee into ACES .......................................................182.2.1 Description ....................................................................................................................182.2.2 Navigational Path...........................................................................................................182.2.3 Operating Instructions ....................................................................................................182.2.4 Button Descriptions........................................................................................................192.3. Registration of Non-Assessee’s ..........................................................................................202.3.1 Description ....................................................................................................................202.3.2 Navigational Path...........................................................................................................202.3.3 Operating Instructions ....................................................................................................202.3.4 Button Descriptions........................................................................................................272.4. Filling ST1 form................................................................................................................282.4.1 Description ....................................................................................................................282.4.2 Navigational Path...........................................................................................................282.4.3 Operating Instructions ....................................................................................................282.4.4 Button Descriptions........................................................................................................392.5. Amendment of Registration ...............................................................................................402.5.1 Description ....................................................................................................................402.5.2 Navigation Path .............................................................................................................402.5.3 Operating instructions ....................................................................................................402.5.4 Description ....................................................................................................................502.5.5 Navigation Path .............................................................................................................502.5.6 Operating instructions ....................................................................................................512.5.7 Button Description .........................................................................................................522.6. Surrender of Registration ...................................................................................................532.6.1 Description ....................................................................................................................532.6.2 Navigation path..............................................................................................................532.6.3 Operating Instructions ....................................................................................................532.6.4 Button Descriptions........................................................................................................582.7. Change Password...............................................................................................................602.7.1 Description ....................................................................................................................602.7.2 Navigation Path .............................................................................................................602.7.3 Operating Instructions ....................................................................................................602.7.4 Button Description .........................................................................................................622.8. Forgot Password ................................................................................................................632.8.1 Description ....................................................................................................................632.8.2 Navigation path..............................................................................................................632.8.3 Operating Instructions ....................................................................................................642.8.4 Button Description .........................................................................................................652.9. Withdraw ST1 Application ................................................................................................ 662.9.1 Description ....................................................................................................................662.9.2 Navigation path..............................................................................................................662.9.3 Operating Instructions ....................................................................................................662.9.4 Button Descriptions........................................................................................................692.10. SentBack ST1 Application ............................................................................................. 702.10.1 Description ....................................................................................................................702.10.2 Navigation path..............................................................................................................70
  3. 3. ACESUSER MANUAL – ST REGISTRATION32.10.3 Operating Instructions ....................................................................................................702.10.4 Button Descriptions........................................................................................................782.11. View ST-1 Application under Approval ..........................................................................792.11.1 Description ....................................................................................................................792.11.2 Navigation path..............................................................................................................792.11.3 Operating Instructions ....................................................................................................792.11.4 Button Descriptions........................................................................................................812.12. View Registration History ..............................................................................................822.12.1 Description ....................................................................................................................822.12.2 Navigation path..............................................................................................................822.12.3 Operating Instructions ....................................................................................................822.12.4 Button Descriptions........................................................................................................842.13. CFC...............................................................................................................................85Assign CFC ..................................................................................................................................852.13.1 Description ....................................................................................................................852.13.2 Navigation Flow ............................................................................................................852.13.3 Operating Instruction .....................................................................................................85DeAssign CFC ..............................................................................................................................882.13.4 Description ....................................................................................................................882.13.5 Navigation Flow ............................................................................................................882.13.6 Operating Instruction .....................................................................................................88View Assigned CFC......................................................................................................................902.13.7 Description ....................................................................................................................902.13.8 Navigation Flow ............................................................................................................902.13.9 Operating Instruction .....................................................................................................90Activity Performed View...............................................................................................................932.13.10 Description...............................................................................................................932.13.11 Navigation Flow........................................................................................................932.13.12 Operating Instruction................................................................................................ 932.13.13 Button Description .....................................................................................................95
  4. 4. ACESUSER MANUAL – ST REGISTRATION41. IntroductionRegistration Module of Service Tax introduces an online system that brings theService Providers, Service Receivers and Input Service Distributors, under theelectronic purview of the Service Tax.To transact business all users have to first register with ACES (Automation of CentralExcise and Service Tax) application. This registration is not a statutory registration asenvisaged in Service Tax Act but only a registration with the system.The registration with ACES is a simple process and is done by giving usercredentials like Username, E-Mail ID, Unit Name, Designation and Phone Number. Atthe time of submission of these details the password will be emailed to the user onthe respective e-Mail ID, which along with the username will be used for login into thesystem.Once logged in for the first time, the user will be compelled to change the passwordand choose a new password and a hint question along with its answer. The hintquestion and answer are used for authentication and password re-generation in theevent of user forgetting the password. On the homepage, the user can performvarious tasks through the incorporated menu options such as REG, RET, REF, SDRetc.After Assessee fills the statutory registrations form i.e. ST1 Form, functionalities likefiling Returns, claiming Refunds, accessing the proceedings of Disputes, viewingdocuments like Provisional Assessment and Show Cause Notices are available.
  5. 5. ACESUSER MANUAL – ST REGISTRATION52. ST RegistrationRegistration with ACES2.1.1 DescriptionThe registration with ACES is the process by which the user registers himself withthe ACES electronically; it is a mechanism by which the user gets introduced to thesystem.The user is required to visit website http://www.aces.gov.in. In the homepage userselects Service Tax option and gets a login screen.The user may login into the system directly if already registered or may register withthe system as a new user.2.1.2 Navigational pathFor a new user the sequence of steps of registering with the ACES is as following:Userà Login pageà “Register with ACES” screenà Submit the details.Figure: 2.1 Screen for Login to ACESSteps to be followed:• Enter the User Name and Password. For Assessee the User Name is thelogin ID given at the time of registration with ACES• Click on the Logon button to login to the system• Click on Clear button for entering the User Name and Password afresh
  6. 6. ACESUSER MANUAL – ST REGISTRATION6The page will be filled up with details and validations as per the followingtable:Field Name Description Validation ExampleUser Name This is the login IDgiven by the user atthe time ofregistration withACESAt the time ofsubmission ofthe user nameand password,this entry ischeckedagainst theusername thatare present inthe system.The user isalerted if nomatch isfound.padamjainPassword The password of theuserThis entry ischeckedagainst thepassword thathad beengenerated andsent to theuser on his E-Mail account.A mismatchcreates analert.Table 2.1: Field Descriptions for Login ScreenThe login page has the following buttons for navigation:Logon: On clicking the logon button, the system logs the user into the system andtakes the user to the home page, provided the User Name and Password as enteredby the user are correct. Otherwise it prompts the user for the same.Clear: In case user wants to enter the credential afresh, he can click on Clear button.Already registered users with ACES logs into the system and if not registered, theuser has to register himself with ACES through the “Click here to Register withACES”.In caser the users forget their passwords, they can click on “Forgot your password”hyperlink to request for generating new password. The process has been explainedin details in chapter 2.8.The login page also has following hyperlinks which can be used by the user toexplore their locations:
  7. 7. ACESUSER MANUAL – ST REGISTRATION7Know your location: On clicking this hyperlink user can know his/her location basedon the jurisdiction i.e. Commissionerate, Division and Range.Figure: 2.2 ‘Know your location’ Screen showing List of StatesClicking on State hyperlink, next screen will show the Commissionerates under theState.
  8. 8. ACESUSER MANUAL – ST REGISTRATION8Figure: 2.3 ‘Know your location’ Screen showing List of Commissioneratesunder StateClicking on Commissionerate Code hyperlink, next screen will show the Divisionsunder Commissionerate.
  9. 9. ACESUSER MANUAL – ST REGISTRATION9Figure: 2.4 ‘Know your location’ Screen showing List of Divisions under theCommissionerateClicking on Division Code hyperlink, next screen will show the Ranges under theDivision.
  10. 10. ACESUSER MANUAL – ST REGISTRATION10Figure: 2.5 ‘Know your location’ Screen showing List of Ranges under Division
  11. 11. ACESUSER MANUAL – ST REGISTRATION11Know your Location based on locality: On clicking this hyperlink user can knowhis/her location based on the State and District.Figure: 2.6 ‘Know your location based on your locality’ Screen showing List ofStatesClicking on State hyperlink, next screen will show the District under the State.
  12. 12. ACESUSER MANUAL – ST REGISTRATION12Figure: 2.7 ‘Know your location based on your locality’ Screen showing List ofDistrictsClicking on District Name hyperlink, next screen will show the Area of Locality underthe District.
  13. 13. ACESUSER MANUAL – ST REGISTRATION13Figure: 2.8 ‘Know your location based on your locality’ Screen showing List ofArea of LocalityClicking on Area of Locality hyperlink, next screen will show Location Code, Range,Division and Commsionerate’s details under the Area of Locality.
  14. 14. ACESUSER MANUAL – ST REGISTRATION14Figure: 2.9 ‘Know your location based on your locality’ Screen showingLocalities2.1.3 Operating instructionsThe screen can be accessed from the login page of the Assessee by clicking on thehyperlink “Click here to Register with ACES “:Assessee login pageà hyperlink for “Click here to Register with ACES”The details that the user needs to submit to the system are:• User Name• Email Address for Communication• Name of the unit• The first name, middle name and the last name• Designation of the user• Phone number of the user
  15. 15. ACESUSER MANUAL – ST REGISTRATION15Figure: 2.10 Registration with ACES screenSteps to be followed:• Enter the details for registration with ACES• Click on Submit to submit the details and get registered the user with ACES• Click on Reset to clear the contents of the fields, if required• Click on Cancel to cancel the process of Registration with ACESFigure: 2.11 Confirmation screen
  16. 16. ACESUSER MANUAL – ST REGISTRATION16The Registration with ACES screen will be filled up with details and validations as perthe following table:Field name Description Validation ExampleUser Name User name willbe used as thelogin ID for theuserThe user nameentered by theuser ischecked forthe validity e.g.user nameshould be 6-10characterslong. Firstcharactershould be anAlphabet. Cancontain thespecialcharacterunderscore (_)vishalksE-Mail AddressforcommunicationThe E-Mailaddress will beused forcommunicationwith theAssessee.The E-Mail IDentered by theAssessee ischecked withthe list ofexisting Idspresent in thedatabase. TheE-Mail IDentered by theuser ischecked forvalidity –presence of @,.com or .net orother suchextensions.amit.sharma@informax.comName of the unit Name of the unitbeing registered.No validationsare performedon this entryInformax CorporationFirst name First name of theuser.Checked forthe presenceof characters,should notcontain spacesAmitMiddle name Middle name ofthe user.Checked forthe presenceof characters,should notcontain spacesLast name Last name of theuser.Checked forthe presenceof characters,Sharma
  17. 17. ACESUSER MANUAL – ST REGISTRATION17should notcontain spacesDesignation Designation ofthe userNo validationsare performedon this entryCFOPhone Number Phone number ofthe user.Checked forthe presenceof numbers9876543211Table 2.2: Field Descriptions for Registration with ACES screen2.1.4 Button DescriptionsLogon: On clicking on the logon button the system logs in the user based on thecredentials enteredClear: Click on Clear button for entering the details afreshSubmit: Submit the details entered by user and lead the user to the response page.Reset: Click on Reset to clear the contents of the fields, if required.Cancel: Click on Cancel to cancel the process of Registration with ACES.
  18. 18. ACESUSER MANUAL – ST REGISTRATION182.2. Migrating the Details of Existing Assessee into ACES2.2.1 DescriptionExisting Assessees have to register with ACES application as a user only. They arenot required to fill ST1 form again and will continue to have their existing statutoryregistration numbers. For such existing Assessees whose data is migrated intoACES, the system will send an email informing TPIN (Temporary PersonalIdentification Number) and password to enable them to register with ACES.The email message would contain a hyperlink to Login ID selection screen in ACES,password for the Login Id and a link for notifying department about no furthercommunication to this address. The link “If you do not want to receive further e-mailcommunication” will be used by persons who would have received the mail due toincorrect e-mail ID’s.In case no email containing TPIN is received by the Assessee, he will contact theRange Officer. The Assessee may not receive TPIN in several situations described insection 2.2.3.In case e-mail address of the Assessee is not valid, the Assessee can approachdepartment for correction of details and regeneration of password. To register withACES click on the hyperlink provided in the email.2.2.2 Navigational PathThe Assessee will access ACES application for the first time through the hyperlinkreceived by him/her through the mail.2.2.3 Operating InstructionsFigure: 2.11 Screen for selecting Login ID and Password
  19. 19. ACESUSER MANUAL – ST REGISTRATION19Steps to be followed:• TPIN is auto-populated by the system in the t+’9 digit number’ format• Enter the user name that would be used as Login Id for accessing ACES• Enter password as provided in the mail and new password• Select the security question and its answer from the respective dropdown• Click on Submit button to submit the details. The system will authenticateuser based on the credentials and check for availability of desired Login Id asentered. If the login Id is already in use by some other Assessee, then thesystem will prompt the user to select a different login Id.• To enter the details afresh click on Reset button.2.2.4 Button DescriptionsSubmit: Submit the details will lead the user to the homepage.Reset: The reset button will reset the values of the fields to the values they heldbefore being changed.
  20. 20. ACESUSER MANUAL – ST REGISTRATION202.3. Registration of Non-Assessee’s2.3.1 DescriptionA Non Assessee is one who is required to transact business with the department butis not a registered as an assessee. He could be a:• Persons other than registered assesses who wish to file refunds• Co-notices in Departmental proceedings against registered assesses• Persons who have failed to obtain ST registration as required under thelaw and against whom the Department has initiated proceedings• Persons who are required to tender any payment under ST Act /RulesSuch Non-Assessee would require a Non-Assessee code for payment of fine,penalties or duties imposed.2.3.2 Navigational PathUserà Login pageà “Non-Assessee Registration Form” screenà2.3.3 Operating InstructionsThe code generation process is initiated either by the Non-Assessee or by thedepartmental officer on behalf of the Non-Assessee.• The process to get login Id and password for Non-Assessee is similar toany other normal Assessee, he has to first fill in Assessee registrationform and get login Id and password.• Once logged in successfully, the menu option to fill in Non -Assesseedesignated Registration Form is provided.• Assessee will pick the relevant statutory registration form from the list ofavailable forms (ST1, Non-Assessee registration form).• Once Non-Assessee registration form is filled and submitted, the Non-Assessee code will be issued and the application shall not allowsubmitting further ST1 or Non Assessee registration forms.• To aid Assessee in selecting correct registration form a help note isdisplayed post login.• The Non-Assessees would have access to all functionalities in ACES as anormal Assessee.• The information regarding registered Non-Assessees would be passed onto NSDL and further to the bank for enabling the person to make thepayment.The structure of Non-Assessee code would mimic the 15 digit Assessee code andthis code would be mapped to a jurisdiction.
  21. 21. ACESUSER MANUAL – ST REGISTRATION21Figure: 2.12 Navigation Screen for Registration of Non-Assessees• A Non Assessee can access and fill his registration form by clicking on FillNon Assessee Registration Form under REG main menu. Here REG is thelabel for registration menu.Figure: 2.13 Screen showing Registration Form of Non-Assessees
  22. 22. ACESUSER MANUAL – ST REGISTRATION22• Enter the details in the Registration Form for Non Assessee. It is mandatoryfor the Non Assessees who claim any refund or rebate from the department toquote their valid PAN numbers.• All the fields marked with * are mandatory• Select the jurisdiction. On selecting the Commissionerate the system willautomatically refresh the page and populate the Division dropdown, similarlyon selecting the Division field the system will populate Range dropdown.• Click on Save button to save the details into the database• Click on Reset button to enter the details afresh• To cancel the process of filing registration form for Non Assessee click onCancel button, this will take user to the home page.Figure: 2.14 Confirmation Screen of filled Registration form of Non-AssesseesSteps to be followed:• Click on Submit button to submit the registration form• Click on Modify button to modify the details entered if required• To cancel the process of filing registration form for Non Assessee click onCancel button, this will take user to the homepage.
  23. 23. ACESUSER MANUAL – ST REGISTRATION23Figure: 2.15 Response Screen for Registration of Non-Assessees
  24. 24. ACESUSER MANUAL – ST REGISTRATION24The Registration of Non-Assessees will be filled up with details and validations as perthe following table:Field name Description Validation ExampleName of theApplicantName of Person No validations areperformed on this entryManish EngineeringLtd.Address of theApplicantAddress ofPersonNo validations areperformed on this entryPlot No.234, UdyogVihar, GurgaonPAN PAN of theapplicantIf theapplicantholds aPAN, sameto beprovidedASDSW1232QCustomsRegistration No(BIN No)CustomsRegistration No.(Bin No.)If theapplicantholds aCustomsRegistrationNo, same tobe provided012354-455Import ExportCode NumberDirectorateGeneral ForeignTrade’s ImportExportCode No.If theapplicantholds aDirectorateGeneralForeignTrade’sImportExportCode No.,Same to be5431674000State Sales TaxNumberState Sales TaxNo.If theapplicantholds aState SalesTax No.,same to beprovidedST13245Central Sales TaxNumberCentral Sales TaxNoIf the applicantholds aCentralSales TaxNo., sameto beprovidedCE567830CIN Number Registrar ofCompany’s CINNo (CompanyIndex Number).If theapplicantholds aRegistrar ofCompany’sA17688Y
  25. 25. ACESUSER MANUAL – ST REGISTRATION25CIN No.,same to beprovidedName ofBuildingName ofpremises /buildingThe systemdoes notperform anyvalidationson theentriesmade bytheAssessee inthis fieldVikas BhawanFlat / Door/ Block NoFlat / Door /Block numberThe systemdoes notperform anyvalidationson theentriesmade bythe user inthis field234Road / Street /LaneRoad / Street /LaneThe systemdoes notperform anyvalidationson theentriesmade bythe user inthis fieldVillage / Area /LocalityVillage / Area /LocalityThe systemdoes notperform anyvalidationson theentriesmade bythe user inthis fieldUdyog ViharBlock / Taluka /Subdivision /TownBlock / Taluka /Sub-division /TownThe systemdoes notperform anyvalidationson theentriesmade bythe user inthis fieldGurgaonPost Office Post Office The systemdoes notperform anyGurgaon
  26. 26. ACESUSER MANUAL – ST REGISTRATION26validationson theentriesmade bythe user inthis fieldCity/ District The city fromwhich theassesseeoperatesThe systemdoes notperform anyvalidationson theentriesmade bythe user inthis fieldGurgaonState/UnionTerritoryThis is the statein which theabove city ispresentThe systemprovides adrop downlist of statesfrom whichthe userhas toselect onestateHaryanaPin PIN Code The systemchecks thatthis figureshould notexceed sixdigits121003PhoneNumber-1TelephoneNumber 1The systemchecks thatthis figureshould notexceedsixteendigits01242346074PhoneNumber-2TelephoneNumber 2The systemchecks thatthis figureshould notexceedsixteendigits01242346075FaxNumber-1FaxNumber 1The systemchecks thatthis figureshould notexceedsixteendigits01242346076Fax Fax The system 01242346077
  27. 27. ACESUSER MANUAL – ST REGISTRATION27Number-2 Number 2 checks thatthis figureshould notexceedsixteendigitsEmailAddresse-mailaddressThe Email ID shall beNonMandatoryin case thedepartmental User fillsthe formandmandatorywhen theuser fills theformvikas@123india.comCommissionerate Name of thejurisdictionalCommissionerateof the AssesseeNo validations areperformed on this entryAurangabadDivision Name of thejurisdictionalDivision of theAssesseeNo validations areperformed on this entryAhmednagarRange Name of thejurisdictionalrange of theAssesseeNo validations areperformed on this entryShirampurTable: 2.3 Field Descriptions for Non-Assessee’s Registration Screen2.3.4 Button DescriptionsSave: Click on Save button to save the details into the database.Reset: Click on Reset button to enter the details afresh.Submit: Click on Submit to submit the registration form.Modify: Click on Modify to modify the details entered.Cancel: To cancel the process of filing registration form for Non Assessee click onCancel button, this will take user to the homepage.
  28. 28. ACESUSER MANUAL – ST REGISTRATION282.4. Filling ST1 form2.4.1 DescriptionThe ST1 form on ACES is an electronic version of the Registration form filled byassesses of Service Tax. The registrant fills up the ST1 form with the details aboutthe business, addresses and details of the premises, details of proprietors’ partners’chief executive officers and the details of the Services provided.2.4.2 Navigational PathThe ST1 form can be accessed by the users after getting logged in successfully intothe system, through the ‘Registration’ menu item; here ‘Registration’ is the label forregistration menu. In the Registration menu the Pre-Assessee will click on the ‘FillST1 form’ menu option. As soon as the user clicks on the same the system willpopulate a blank ST1 form for the user on the screen.The navigation path for the ST1 form is:Logged in User à ’Registration’ menu à ‘Fill ST1’2.4.3 Operating InstructionsThe ST1 form can be filled by the users registered with ACES, to register theirbusiness. The ST1 form on ACES is divided into four sections and seven screens.The four sections on the ST1 form are:• Identification of business requiring registration• Proprietor/ Partner/ Chief Executive Officer/ Chairman/ Managing Director/Trustee
  29. 29. ACESUSER MANUAL – ST REGISTRATION29Figure: 2.16 Screen of Assessee HomepageSteps to be followed:• Click on the Fill ST-1 menu option to open a blank ST1 form
  30. 30. ACESUSER MANUAL – ST REGISTRATION30Figure: 2.17 First Page with filled data of the ST1 registration form• Enter the details in the fields Assessee name, Address of Registered unit,PAN status, Constitution of Business• Select the Constitution of Business from the drop down• Check the business category to which the Assessee belongs there can bemultiple selections• To select the services offered click on the Search button with the magnifyingglass to display the pop up with the list of services• Check mark the appropriate service on the service list pop up and presssubmit• The system will refresh the page and display the list of services on the ST1form• Enter the details for the office address of the business premises• To reset the field values click on Reset, if required
  31. 31. ACESUSER MANUAL – ST REGISTRATION31• To cancel the whole process of filing the ST1 form and go back to thehomepage click Cancel• To go to the next screen of ST1 form click on NextFigure: 2.18 Second Page of the ST1 registration form• Enter the details on the second screen of ST1 and press Save & Add New toadd another address details of premises covered under the centralizedaccounting / billing system.• Click on Previous to go to the previous page of the ST1.• Click on reset to reset the field values, if required• Click on Cancel to cancel the process of filling of ST1 and go back to thehomepage• Click on Save & Continue to go to the next screen of ST1
  32. 32. ACESUSER MANUAL – ST REGISTRATION32Figure: 2.19 Third Page for the ST1 registration form• Enter the details on the third screen of ST1 and press Save & Add New toadd address details of premises covered under the centralized accounting /billing system.• Click on Previous to go to the previous page of the ST1.• Click on reset to reset the field values, if required• Click on Cancel to cancel the process of filling of ST1 and go back to thehomepage• Click on Save & Continue to go to the next screen of ST1
  33. 33. ACESUSER MANUAL – ST REGISTRATION33Figure: 2.20 Last Page of the ST1 registration form• Enter the details on the fourth screen of ST1 and press Save & Add New toadd Name, Address and Phone Number of Proprietor/Partner/Director alongwith details of Authorized signatories.• Check the checkbox to make person a authorized signatory• Check the checkbox to make person a Declarant• Click on Previous to go to the previous page of the ST1• Click on reset to reset the field values, if required• Click on Cancel to cancel the process of filling of ST1 and go back to thehomepage• Click on Next to go to the next screen of ST1
  34. 34. ACESUSER MANUAL – ST REGISTRATION34Figure: 2.21 Confirmation screen of the ST1 registration formSteps to be followed:
  35. 35. ACESUSER MANUAL – ST REGISTRATION35• Click on Submit to enter the details of ST1 into the database• Click on Modify to go to the first screen of ST1 and modify the entered details• Click on Cancel to cancel the process of filing of ST1 and go back to thehomepage• Click on Print to get a printable version of the ST1Figure: 2.22 The Response screen after the submission of the ST1 formOn the successful submission of the ST1 form, a registration number is generated.The various screens of the ST1 form can be navigated with the help of Next andPrevious buttons. Each field on every screen of the ST1 has certain validations thatshould be cleared by the Assessee before moving to the next screen.
  36. 36. ACESUSER MANUAL – ST REGISTRATION36The various fields of the ST1 form and their respective validations are as per thefollowing table:Field Name Description Validation ExampleAssessee Name Name of theAssesseeNo validations areperformed on thisentryAmit SharmaAddress ofRegistered UnitThe address ofthe unit beingregisteredNo validations areperformed on thisentryMG road,DibrugarhPAN Status Predefined listwith the followingpossible status:AllottedNot appliedApplied forThree possiblestatusesAllotted /Applied For/Not AppliedApplied forPAN (If Allotted) The PAN numberof the Assessee.Ten characterPAN format string.ASDSW1232QAssessee Nameas on PANName of theregistrant as it isin the PAN and ITdatabase.This entry is notvalidated by thesystem.Amit Kumar SharmaBusinessCategoryCategory ofbusiness to whichthe Assesseebelongs.The user selectsone category fromthe following list{Input serviceDistributor,Service Provider,Service Providerwith aggregatevalue of morethan Rs threeLakhs, Servicerecipient }Input service DistributorNature ofRegistrationNature ofregistration,whether forSingle premisesor CentralizedRegistration formore than onepremisesThe user selectsone category fromthe following list{Single premises,CentralizedRegistration formore than onepremise}.Centralized registration formore than one premisesOfficial Address of Central PremisesName ofpremises /buildingPremises/building nameThis entry is notvalidated by thesystem.Informax AvenueFlat / Door /Block number;Road / Street /Lane; Village /Area / Locality;Block / Taluka /The details of theaddress of thebusinesspremises.This entry is notvalidated by thesystem.MG Road, Informatics City,Dibrugarh
  37. 37. ACESUSER MANUAL – ST REGISTRATION37Sub-division /Town; PostOfficeCity City name The systemprovides a dropdown list of citiesfrom which theuser has to selectone city.DibrugarhState State name The systemprovides a dropdown list of statesfrom which theuser has to selectone state.AssamPIN Code PIN code number The systemchecks that thisfigure should notexceed six digits.124321Phone Number1 First Phonenumber(Mandatory)The numbershould not bemore than 11digits.914312418443Phone Number2 Second PhonenumberThe numbershould not bemore than 11digits.Fax Number1 First FAX Number The numbershould not bemore than 11digits.914312416322Fax Number2 Second FAXnumberThe numbershould not bemore than 11digits.E-Mail address E-Mail address ofthe premises.This is the E-MailID which is alsothe user ID of theAssessee. This isfed into the formwhen it is shownto the Assessee.Amit.sharma@informax.comCommissionerate Commissionerateunder which thepremises come.A drop down box,containing a list ofallCommissionerateThe user selectsthis from a dropdown list ofCommissioneratesDibrugarhDivision Division underwhich thepremises come. AThe user selectsthis from a dropdown list of theDibrugarh
  38. 38. ACESUSER MANUAL – ST REGISTRATION38drop down boxcontaining a list ofall the divisionsunder theselectedCommissionerate.divisions that fallwithin theCommissionerateselected in theprevious field.Name, Address and Phone Number of Proprietor/ Partner/ Director along withdetails of Authorized signatories.Name Name of person No validations areperformed on thisentryRavi DubeyDesignation ofthe PersonDesignation ofthe personThe user has tochoose adesignation fromthe list in thedropdownDirectorAddress Address of thepremisesNo validations areperformed on thisentryOmnikarak Road,DibrugarhPhone Number Phone number ofthe premisesThe numbershould not bemore than 11digits.01325434221E- Mail address E- Mail address ofthe AuthorizedsignatoryValid city ravi.dubey@informax.comTable 2.4: Field Descriptions for filling of ST1 form
  39. 39. ACESUSER MANUAL – ST REGISTRATION392.4.4 Button DescriptionsSave: On clicking the Save button details entered on the ST1 from can be viewed onthe confirmation screen.Previous: On the screens of the ST1 form the Previous button will take the user tothe previous screen.Next: On the screens on the ST1 form the Next button will take the user to the nextscreen.Submit: The saved data on the confirmation screen will be submitted to thedatabase permanently by the Submit button.Reset: The Reset button will reset the values of the fieldsCancel: The Cancel button will cancel the filling process of the ST1 form and takethe user back to the home page screen.Modify: The modify button on the confirmation screen takes the user to the form thatwas being modifiedPrint: The Print button on being clicked will open a printable view for the user.Clear: The clear button on being clicked will clear the contents of the formAdd New: Add new button on being clicked adds a record to the screen
  40. 40. ACESUSER MANUAL – ST REGISTRATION402.5. Amendment of Registration2.5.1 DescriptionThere can be instances where Assessees might want to add new premises orchange addressees of the premises. Such an activity would tantamount toamending the registration and would result in a submission of the amended formto the jurisdictional Superintendent. Superintendent would then authorize thenecessary changes in the registration certificate of the Assessee.The amendment of the registration can be done through the amend registrationmenu option in the Assessee login.2.5.2 Navigation PathThe Navigation path for the amendment of the registration in the Assessee loginis as follows:REGà Amend RegistrationFigure 2.23 Menu option for the amendment of registration2.5.3 Operating instructionsFollowing is the step by step process for the amendment of the registrationdetails for the Assessee.
  41. 41. ACESUSER MANUAL – ST REGISTRATION41The steps are the same as followed during the filling of the ST1 form, the onlydifference is that the data is already populated on the form which was originallyfilled by the Assessee.Figure: 2.24 Navigation Screen to access the ST1 applications
  42. 42. ACESUSER MANUAL – ST REGISTRATION42Figure 2.25 ST1 form for amendment with editable fields• Change the contents of the various fields if required (e.g. phone numbers)• The search button can be used to search services to be inserted on the form• Reset button on being clicked will result in the resetting of the forms contentto the original value• Click on the cancel button to cancel the process of amendment and go backto the homepage
  43. 43. ACESUSER MANUAL – ST REGISTRATION43• Click on the next button to go to the next page on amendmentFigure: 2.26 Next Page of ST1 form for amendment with editable fieldsSteps to be followed:• Click on the Hyperlink to view the address details of the premises• Click on Save and add new to add the details of the amended premises• Click on previous to go to the previous button• Click on reset to reset the contents of the page to the previous values, ifrequired• Click on Cancel to cancel the process of amending of ST1 and go back tohomepage• Click on Save & Continue button to go to the next page
  44. 44. ACESUSER MANUAL – ST REGISTRATION44Figure: 2.27 Next Page of ST1 form for amendment with editable fieldsSteps to be followed:• Click on previous to go to the previous button• Click on reset to reset the contents of the page to the previous values, ifrequired• Click on Cancel to cancel the process of amending of ST1 and go back tohomepage• Click on Save & Continue button to go to the next page
  45. 45. ACESUSER MANUAL – ST REGISTRATION45Figure 2.28 ST1 form screen three for amendmentSteps to be followed:• Click on the Hyperlink to view the details of the Proprietors/ Partners/Directors• Click on Save and add new to add the details of the amended proprietors andpartners• Click on previous to go to the previous button• Click on reset to reset the contents of the page to the previous values, ifrequired• Click on Cancel to cancel the process of amending of ST1 and go back to thehomepage• Click on Save & Continue to go to the confirmation screen for the amendedform
  46. 46. ACESUSER MANUAL – ST REGISTRATION46The various fields of the amendable ST1 form and their respective validations are asper the following table:Field Name Description Validation ExampleAssessee Name Name of theAssesseeNo validations areperformed on thisentryAmit SharmaAddress ofRegistered UnitThe address ofthe unit beingregisteredNo validations areperformed on thisentryMG road,DibrugarhPAN Status Predefined listwith the followingpossible status:AllottedNot appliedApplied forThree possiblestatusesAllotted /Applied For/Not AppliedApplied forPAN (If Allotted) The PAN numberof the Assessee.Ten characterPAN format string.ASDSW1232QAssessee Nameas on PANName of theregistrant as it isin the PAN and ITdatabase.This entry is notvalidated by thesystem.Amit Kumar SharmaBusinessCategoryCategory ofbusiness to whichthe Assesseebelongs.The user selectsone category fromthe following list{Input serviceDistributor,Service Provider,Service Providerwith aggregatevalue of morethan Rs threeLakhs, Servicerecipient }Input service DistributorNature ofRegistrationNature ofregistration,whether forSingle premisesor CentralizedRegistration formore than onepremisesThe user selectsone category fromthe following list{Single premises,CentralizedRegistration formore than onepremise}.Centralized registration formore than one premisesOfficial Address of Central PremisesName ofpremises /buildingPremises/building nameThis entry is notvalidated by thesystem.Informax AvenueFlat / Door /Block number;Road / Street /Lane; Village /Area / Locality;Block / Taluka /The details of theaddress of thebusinesspremises.This entry is notvalidated by thesystem.MG Road, Informatics City,Dibrugarh
  47. 47. ACESUSER MANUAL – ST REGISTRATION47Sub-division /Town; PostOfficeCity City name The systemprovides a dropdown list of citiesfrom which theuser has to selectone city.DibrugarhState State name The systemprovides a dropdown list of statesfrom which theuser has to selectone state.AssamPIN Code PIN code number The systemchecks that thisfigure should notexceed six digits.124321Phone Number1 First Phonenumber(Mandatory)The numbershould not bemore than 11digits.914312418443Phone Number2 Second PhonenumberThe numbershould not bemore than 11digits.Fax Number1 First FAX Number The numbershould not bemore than 11digits.914312416322Fax Number2 Second FAXnumberThe numbershould not bemore than 11digits.E-Mail address E-Mail address ofthe premises.This is the E-MailID which is alsothe user ID of theAssessee. This isfed into the formwhen it is shownto the Assessee.Amit.sharma@informax.comCommissionerate Commissionerateunder which thepremises come.A drop down box,containing a list ofallCommissionerateThe user selectsthis from a dropdown list ofCommissioneratesDibrugarhDivision Division underwhich thepremises come. AThe user selectsthis from a dropdown list of theDibrugarh
  48. 48. ACESUSER MANUAL – ST REGISTRATION48drop down boxcontaining a list ofall the divisionsunder theselectedCommissionerate.divisions that fallwithin theCommissionerateselected in theprevious field.Name, Address and Phone Number of Proprietor/ Partner/ Director along withdetails of Authorized signatories.Name Name of person No validations areperformed on thisentryRavi DubeyDesignation ofthe PersonDesignation ofthe personThe user has tochoose adesignation fromthe list in thedropdownDirectorAddress Address of thepremisesNo validations areperformed on thisentryOmnikarak Road,DibrugarhPhone Number Phone number ofthe premisesThe numbershould not bemore than 11digits.01325434221E- Mail address E- Mail address ofthe AuthorizedsignatoryValid city ravi.dubey@informax.comTable 2.5: Field Descriptions for amendment of ST1 form
  49. 49. ACESUSER MANUAL – ST REGISTRATION49Figure 2.29 Amend ST1 form confirmation screenSteps to be followed:• Click on the Submit to submit the amendment request• Click on the Modify button to go back to the amendment screens• Click on Cancel to cancel the process of amending of ST1 and go back to thehomepage• Click on Print to open a printable view of the amended ST1 form
  50. 50. ACESUSER MANUAL – ST REGISTRATION50After the successful submission of amendment request the system will display aresponse screen confirming the successful submission of Amendment Request.Figure 2.30 Response screen for the amended ST1 formComplete Amendment Registra tion2.5.4 DescriptionThere can be instances where Assessees might want to continue with theAmendment filed which has previously saved in the ACES. In other words,Assessee can continue with the previously saved ST-1 registration. Such anactivity would tantamount to amending the registration and would result in asubmission of the amended form to the jurisdictional Superintendent.Superintendent would then authorize the necessary changes in the registrationcertificate of the Assessee.The saved amendment of the ST-1 registration can be done through theComplete amend registration menu option in the Assessee login.2.5.5 Navigation PathThe Navigation path for the amendment of the registration in the Assessee loginis as follows:REGàComplete Amend Registration
  51. 51. ACESUSER MANUAL – ST REGISTRATION51Figure 2.31 Navigation screen for the complete amended ST1 form2.5.6 Operating instructionsFollowing is the step by step process for the complete amendment of theregistration details for the Assessee.The steps are the same as followed during the filling of the complete amendmentform, the only difference is that the data is already populated on the form which waspreviously filled ST-1 amendment registration by Assessee.Please Follow section 2.5.3 for complete amendment registration.
  52. 52. ACESUSER MANUAL – ST REGISTRATION522.5.7 Button DescriptionSave: On clicking the Save button details entered on the ST1 from can be viewedon the confirmation screenPrevious: On the screens of ST1 form the Previous button will take the user tothe previous screenNext: On the screens of ST1 form the Next button will take the user to the nextscreenSubmit: The saved data on the confirmation screen will be submitted to thedatabase permanently by the Submit buttonReset: The Reset button will reset the values of the fieldsCancel: The Cancel button will cancel the filling process of the ST1 form andtake the user back to the home page screenModify: The modify button on the confirmation screen takes the user to the formthat was being modifiedPrint: The Print button on being clicked will open a printable view for the user.Clear: The clear button on being clicked will clear the contents of the form
  53. 53. ACESUSER MANUAL – ST REGISTRATION532.6. Surrender of Registration2.6.1 DescriptionThe Assessee must surrender the registration certificate to Service TaxDepartment which was issued to him on request if he/she intends to close theirbusiness unit. The Assessee must submit an application to Service TaxDepartment stating that he/she intends to close their business and they want tosurrender the registration certificate issued to them. Upon submission of theSurrender ST2 request, the superintendent will acknowledge the receipt of theapplication. The superintendent verifies whether there is any revenue to berecovered from Assessee.Based on the Assessee’s response the superintendent will forward his feedbackon Surrender Request to AC/DC for approval / rejection. The AC/DC will gothrough the application and the Superintendent’s feedback. If there are noliabilities against the Assessee then AC/DC will approve the Surrender ST2request.2.6.2 Navigation pathThe surrender request is generated by the Assessee as an application forsurrender.The surrender request is then routed to the Superintendent. The Superintendentwill verify whether the user has any outstanding liabilities against him. If there areno liabilities the Superintendent may forward the surrender request to the AC/DCfor approval.2.6.3 Operating InstructionsFor surrendering the ST2 the Assessee creates a surrender request through theregistration menu. To create the surrender request the ST1 of the Assessee mustbe approved and the Assessee must be holding the ST2. There should not existagainst the Assessee any liabilities.
  54. 54. ACESUSER MANUAL – ST REGISTRATION54The surrender request can be created through the registration menu by theAssessee.Figure 2.32 Surrender option in the registration menu to generate a surrenderrequest by the AssesseeSteps to be followed:• Click on Surrender to create the surrender requestThe system will display a link for the registration filed by the Assessee for which theAssessee wants to create the surrender request.
  55. 55. ACESUSER MANUAL – ST REGISTRATION55Figure 2.33 Link to the view of the surrender request for the Assessee• Click on the Registration Number hyperlink to open the ST2 for surrender
  56. 56. ACESUSER MANUAL – ST REGISTRATION56Figure 2.34 Creation of surrender request for the AssesseeSteps to be followed:• Enter the mandatory fields on the form• Click on the Surrender ST2 to submit the surrender request
  57. 57. ACESUSER MANUAL – ST REGISTRATION57• Click on Clear to clear the contents of the screen• Click on Cancel to cancel the process and go back to the homepageFigure 2.35 Confirmation screen for the generation of surrender request by theAssesseeSteps to be followed:
  58. 58. ACESUSER MANUAL – ST REGISTRATION58• Click on the Submit to submit the surrender request• Click on the Modify button to modify the details• Click on Cancel to cancel the process of surrender and go back to homepage• Click on Print to open a printable view of the surrender requestAfter successful submission, the system shows the response page with the messagethat the surrender request (Application for surrender) has been successfully createdand submitted.Figure 2.36 Response screen for the successful submission of the surrenderrequest2.6.4 Button DescriptionsSubmit: The saved data on the confirmation screen will be submitted to thedatabase permanently by the Submit buttonReset: The Reset button will reset the values of the fieldsCancel: The Cancel button will cancel the approval process of the surrenderrequest and take the user back to the home page screenModify: The modify button on the confirmation screen takes the user to the formthat was being modifiedPrint: The Print button on being clicked will open a printable view for the userClose: The close button on being clicked will result in the closing of the surrenderrequest
  59. 59. ACESUSER MANUAL – ST REGISTRATION59Clear: The clear button on being clicked will clear the contents of the form
  60. 60. ACESUSER MANUAL – ST REGISTRATION602.7. Change Password2.7.1 DescriptionThe Change Password is a process in ACES using which Assessee can changethe old password to a new password. The user may at any time feel the need tomodify the existing password and choose a new one. This can be done by theChange Password option in the REG module.The change password screen requires the Assessee to enter the existingpassword and the new password. The new password has to be entered two timesto ensure that the new password is the same as desired by the user.2.7.2 Navigation PathThe navigation path for accessing Change Password screen is as under:REGà Change PasswordFigure 2.37 Change password menu option to change the passwordSteps to be followed:• Click on change password menu option to get the change password screen2.7.3 Operating Instructions
  61. 61. ACESUSER MANUAL – ST REGISTRATION61Using the screen for Change password the user can perform the task of changingthe existing password to a new password.The change password screen requires the user to enter the user name, oldpassword (original password) and the new password as desired. The user has toenter the new password two times to confirm the change.The Old Password and the New Password should not be the same.Figure 2.38 Change password screen with fields to enter current password andnew passwordSteps to be followed:• Click on Submit to submit the changed password• Click on Clear to clear the contents of the fields• Click on Cancel to cancel the process of change password and go back to thehomepage
  62. 62. ACESUSER MANUAL – ST REGISTRATION62On clicking the submit button the system shows the response page asconfirmation for change password.Figure 2.39 Response screen after the successful change of password2.7.4 Button DescriptionSubmit: The submit button on being clicked changes the password anddisplays a response pageClear: The clear button on being clicked will clear the contents of the formCancel: The cancel button on being clicked cancels the process of changepassword and go back to the homepage
  63. 63. ACESUSER MANUAL – ST REGISTRATION632.8. Forgot Password2.8.1 DescriptionThe Forgot Password in ACES is the process through which a new password isgenerated and mailed to the user, in case the user has forgotten the password.The password is generated after authentication of the hint question and answergiven by the user.2.8.2 Navigation pathThe navigation path for accessing Forgot Password screen is as under:Login Screenà Forgot PasswordFigure 2.40 Forgot password option on the login screenSteps to be followed:• Click on “Forward your Password” to view the Forgot password screen
  64. 64. ACESUSER MANUAL – ST REGISTRATION642.8.3 Operating InstructionsThe forgot your password screen requires the user to enter the User Name,select the Hint Question and enter correct answer to the Hint Question.Figure 2.41 Forgot Password Screen for entering the hint question and answerSteps to be followed:• Enter the username whose password is to be regenerated.• Select the Hint Question which was given at the time of registering with ACES• Enter the Hint Answer against the selected Hint Question above• Click on Submit button to submit the request• Click on clear to clear the contents of the fields and want to give details afreshIf the entered hint question and the Hint Answer match the Hint Question andanswer stored in the Database the system will generate a new password for t heuser and E-Mail the same on the stated E-Mail address of the user.
  65. 65. ACESUSER MANUAL – ST REGISTRATION65Figure 2.42 Response screen after the successful generation of new passwordthrough the forgot password screenEvery time the user logs in the system after getting a generated password, thesystem will force the user to change the password.When the user logs in for the first time in ACES, the user is forced to change thepassword, Select a Hint Question and enter an answer to the same. This hintquestion and answer is utilized in the Forgot Password screen to authenticate theuser and generate a new password.2.8.4 Button DescriptionSubmit: On clicking on the submit button the system submits the request forregenerating new passwordClear: On clicking clear the system clears the fields
  66. 66. ACESUSER MANUAL – ST REGISTRATION662.9. Withdraw ST1 Application2.9.1 DescriptionThe Assessee can withdraw his filed ST-1 registration before issuing theregistration certificate issue.Also, based on the Assessee’s response the superintendent can also withdrawfiled ST-1 registration on the behalf of Assessee.If the registration has been withdrawn, Assessee can not login into ACESaccount.2.9.2 Navigation pathThe Withdraw request is generated by the Assessee as an application.The navigation path for amending the registration form is:Log in as Assesseeà ’REG’ main menuà ‘Withdraw ST1 application’.2.9.3 Operating InstructionsFor withdrawing the ST-1, the Assessee creates a withdraw request through theregistration menu. To create the Withdraw request the ST1 of the Assessee mustnot be approved or processed by Departmental user.
  67. 67. ACESUSER MANUAL – ST REGISTRATION67The Withdraw request can be created through the registration menu by theAssessee.Figure 2.43 Withdraw option in the registration menu to withdraw a filed ST-1request by the AssesseeSteps to be followed:• Click on Withdraw ST1 Application to create the Withdraw requestThe system will display a link for the registration filed by the Assessee for which theAssessee wants to create the Withdraw request.
  68. 68. ACESUSER MANUAL – ST REGISTRATION68Figure 2.44 Link to the view of the Withdraw ST1 request for the AssesseeSteps to be followed:• Enter the mandatory fields on the form• Click on the Withdraw ST1 application to submit the request• Click on Clear to clear the contents of the screen• Click on Cancel to cancel the process and go back to the homepageAfter successful submission, the system shows the response page with the messagethat the Withdraw request (Application for ST-1) has been successfully withdrawn.
  69. 69. ACESUSER MANUAL – ST REGISTRATION69Figure 2.45 Response screen for the successful submission of the WithdrawST1 request2.9.4 Button DescriptionsWithdraw ST1 Application: The saved data on the confirmation screen will besubmitted to the database permanently by the withdraw application buttonCancel: The Cancel button will cancel the approval process of the surrenderrequest and take the user back to the home page screenClear: The clear button on being clicked will clear the contents of the form
  70. 70. ACESUSER MANUAL – ST REGISTRATION702.10. SentBack ST1 Application2.10.1 DescriptionThere can be instances where departmental user might found any discrepanciesand wants Assessee to fill correct the ST1 application to add new premises orchange addressees of the premises. Such an activity would tantamount to sendback the registration and would result in a resubmission of the form.Superintendent would then authorize the necessary changes in the registrationcertificate of the Assessee.The Send Back of the registration can be done through the Superintendent and inSentBack registration menu option in the Assessee login.2.10.2 Navigation pathThe SentBack request is generated by the range Superintendent as anapplication.‘REGàSentBack ST1 Registration’2.10.3 Operating InstructionsFollowing is the step by step process for the Sentback ST1 Application.The steps are the same as followed during the filling of the ST1 form, t he onlydifference is that the data is already populated on the form which was originallyfilled by the Assessee.
  71. 71. ACESUSER MANUAL – ST REGISTRATION71Figure 2.46 SentBack option in the registration menu to resubmit a filed ST-1request by the AssesseeSteps to be followed:• Click on SentBack ST1 Application to create the resubmission of ST1 requestThe system will display a link for the registration filed by the Assessee for which theAssessee wants to create the SentBack request.
  72. 72. ACESUSER MANUAL – ST REGISTRATION72Figure 2.47 View of the SentBack ST1 request to the AssesseeSteps to be followed:• Click on the Modify ST1 application to submit the request• Click on Cancel to cancel the process and go back to the homepageThe steps are the same as followed during the filling of the ST1 form, the onlydifference is that the data is already populated on the form which was originallyfilled by the Assessee.
  73. 73. ACESUSER MANUAL – ST REGISTRATION73Figure 2.48 ST1 form for resubmission of application with editable fieldsSteps to be followed:• Change the contents of the various fields if required (e.g. phone numbers)• The search button can be used to search services to be inserted on the form• Reset button on being clicked will result in the resetting of the forms contentto the original value• Click on the cancel button to cancel the process of amendment and go backto the homepage• Click on the next button to go to the next page on amendment
  74. 74. ACESUSER MANUAL – ST REGISTRATION74Figure: 2.49 Next Page of ST1 form with editable fieldsSteps to be followed:• Click on the Hyperlink to view the details of the Proprietors/ Partners/Directors• Click on Save and add new to add the details of the proprietors and partners• Click on previous to go to the previous button• Click on reset to reset the contents of the page to the previous values, ifrequired• Click on Cancel to cancel the process of Modify ST1 and go back to thehomepage• Click on Save & Continue to go to the confirmation screen for theresubmission form
  75. 75. ACESUSER MANUAL – ST REGISTRATION75various fields of the ST1 form and their respective validations are as per the followingtable:Field Name Description Validation ExampleAssessee Name Name of theAssesseeNo validations areperformed on thisentryAmit SharmaAddress ofRegistered UnitThe address ofthe unit beingregisteredNo validations areperformed on thisentryMG road,DibrugarhPAN Status Predefined listwith the followingpossible status:AllottedNot appliedApplied forThree possiblestatusesAllotted /Applied For/Not AppliedApplied forPAN (If Allotted) The PAN numberof the Assessee.Ten characterPAN format string.ASDSW1232QAssessee Nameas on PANName of theregistrant as it isin the PAN and ITdatabase.This entry is notvalidated by thesystem.Amit Kumar SharmaBusinessCategoryCategory ofbusiness to whichthe Assesseebelongs.The user selectsone category fromthe following list{Input serviceDistributor,Service Provider,Service Providerwith aggregatevalue of morethan Rs threeLakhs, Servicerecipient }Input service DistributorNature ofRegistrationNature ofregistration,whether forSingle premisesor CentralizedRegistration formore than onepremisesThe user selectsone category fromthe following list{Single premises,CentralizedRegistration formore than onepremise}.Centralized registration formore than one premisesName, Address and Phone Number of Proprietor/ Partner/ Director along withdetails of Authorized signatories.Name Name of person No validations areperformed on thisentryRavi DubeyDesignation ofthe PersonDesignation ofthe personThe user has tochoose adesignation fromthe list in thedropdownDirector
  76. 76. ACESUSER MANUAL – ST REGISTRATION76Address Address of thepremisesNo validations areperformed on thisentryOmnikarak Road,DibrugarhPhone Number Phone number ofthe premisesThe numbershould not bemore than 11digits.01325434221E- Mail address E- Mail address ofthe AuthorizedsignatoryValid city ravi.dubey@informax.comTable 2.5: Field Descriptions for Modify ST1 form
  77. 77. ACESUSER MANUAL – ST REGISTRATION77Figure 2.50 ST1 form confirmation screenSteps to be followed:• Click on the Submit to submit the Sendback/Modify ST1 request• Click on the Modify button to go back to the Sendback/Modify ST1 screens• Click on Cancel to cancel the process of a Sendback/Modify ST1 and go backto the homepage• Click on Print to open a printable view of the Sendback/Modify ST1 formAfter the successful submission of Sendback/Modify ST1 request the system willdisplay a response screen confirming the successful submission of Modify ST1Request.
  78. 78. ACESUSER MANUAL – ST REGISTRATION78Figure 2.51 Response screen for the Modify ST1 form2.10.4 Button DescriptionsSubmit: The saved data on the confirmation screen will be submitted to thedatabase permanently by the Submit buttonReset: The Reset button will reset the values of the fieldsCancel: The Cancel button will cancel the approval process of the surrenderrequest and take the user back to the home page screenModify: The modify button on the confirmation screen takes the user to the formthat was being modifiedPrint: The Print button on being clicked will open a printable view for the userClose: The close button on being clicked will result in the closing of the surrenderrequestClear: The clear button on being clicked will clear the contents of the form
  79. 79. ACESUSER MANUAL – ST REGISTRATION792.11. View ST-1 Application under Approval2.11.1 DescriptionThe Assessee can view the amended registration which is currently under approvaland pending with departmental user for issuance of Registration Certificate.Here, Assessee can view the amended registration data highlighted in yellow and theold registration data.2.11.2 Navigation pathAssesses view amended registration through ‘REG’ main menu.The navigation path for the view amended registration form is:Log in as Assesseeà ’REG’ main menuà ‘View Amended Registration underApproval’2.11.3 Operating Instructions
  80. 80. ACESUSER MANUAL – ST REGISTRATION80Figure 2.52 Navigation screen of View Amended Registration under ApprovalClick on View Amended registration under approvalà Assesse’s amendedRegistration will open with highlighted in yellow color.
  81. 81. ACESUSER MANUAL – ST REGISTRATION81Figure 2.53 Screen of View Amended Registration under ApprovalSteps to be followed:• Click on Close to cancel the process and go back to the homepage• Click on Print to open a printable view of the amended version form2.11.4 Button DescriptionsClose: Click on the Close button to exit the View Amended Registration underApproval take the user back to the homepage.Print: Click on the Print button to take print of the Amended Registration underApproval.
  82. 82. ACESUSER MANUAL – ST REGISTRATION822.12. View Registration History2.12.1 DescriptionThe Assessee can view the list of amended version(s) of his registration as well hascurrent registration.To view this functionality, Assessee should have amended his Central exciseregistration at least once.2.12.2 Navigation pathAssesses view registration through ‘REG’ main menu.The navigation path for the view registration history form is:Log in as Assesseeà ’REG’ main menuà ‘View Registration History’2.12.3 Operating InstructionsFigure 2.54 Navigation screen of View Registration historyClick on View registration historyà Assesse’s amendment approved Registration willopen along with the version and with latest version..
  83. 83. ACESUSER MANUAL – ST REGISTRATION83Figure 2.55 Screen of View Registration History with versionsSteps to be followed:• Click on hyperlink ‘Latest’ will lead to view the Service Tax registration detaikswhich is latest approved by the departmental user• Click on hyperlink ‘1’ will lead to view the amended details of registration• Click on the Close button to cancel the view page of registration history andgo back to the homepage
  84. 84. ACESUSER MANUAL – ST REGISTRATION84Figure 2.56 Screen of View Registration History with versionsSteps to be followed:• Click on Close to cancel the process and go back to the homepage• Click on Print to open a printable view of the amended version form2.12.4 Button DescriptionsClose: Click on the Close button to exit the View Amended Registration underApproval take the user back to the homepage.Print: Click on the Print button to take print of the Amended Registration underApproval.
  85. 85. ACESUSER MANUAL – ST REGISTRATION852.13. CFCCertified Facilitation Centers is a new feature in ACES whereby authorizedpersons of ACES Certified Facilitation Centers (CFCs), set up by ICAI, ICWAIand others can work in ACES on behalf of Assessee.By using their own User ID and Password, they have to log in into the ACESwebsite to perform any of the activities that an Assessee can perform in ACESi.e. Filing of return, filing of refund etc.Assessee can do the following task:• Assign CFC• DeAssign CFC• View CFC profile• View Activity performedAssign CFC2.13.1 DescriptionAssessee can assign the CFC user in ACES website to perform any of theactivities i.e. Filing of return, filing of refund etc on the behalf of Assessee.2.13.2 Navigation FlowAssesses can assign CFC through ‘REG’ main menu.The navigation path for the Assign CFC is:Log in as Assesseeà ’REG’ main menuà ‘CFC’à ‘Assign CFC’2.13.3 Operating Instruction
  86. 86. ACESUSER MANUAL – ST REGISTRATION86Figure: 2.57 Navigation screen of Assign CFCFigure: 2.58 Select screen of Assign CFCSteps to be followed:• Click on Select button for selecting desired CFC user• Click on Close to cancel the process and go back to the homepage
  87. 87. ACESUSER MANUAL – ST REGISTRATION87Figure: 2.59 Navigation screen of Assign CFC by selecting the userSteps to be followed:• Click on Assign button for assigning the desired CFC user• Click on Close to cancel the process and go back to the homepage
  88. 88. ACESUSER MANUAL – ST REGISTRATION88Figure: 2.60 Acknowledgment screen to assign CFC userDeAssign CFC2.13.4 DescriptionAssessee can also DeAssign the CFC user in ACES website by login into hisACES account.2.13.5 Navigation FlowAssesses can assign CFC through ‘REG’ main menu.The navigation path for the DeAssign CFC is:Log in as Assesseeà ’REG’ main menuà ‘CFC’à ‘DeAssign CFC’2.13.6 Operating Instruction
  89. 89. ACESUSER MANUAL – ST REGISTRATION89Figure: 2.61 Navigation screen to DeAssign CFCFigure: 2.62 Navigation screen to DeAssign CFC
  90. 90. ACESUSER MANUAL – ST REGISTRATION90Steps to be followed:• Click on the DeAssign Button to DeAssign CFC user• Click on the Close button to return to the home page.Figure: 2.63 Acknowledgment screen to DeAssign CFCView Assigned CFC2.13.7 DescriptionAssessee can View the profile to assigned CFC user in ACES website by logininto his ACES account.2.13.8 Navigation FlowAssesses can assign CFC through ‘REG’ main menu.The navigation path for the View Assigned CFC is:Log in as Assesseeà ’REG’ main menuà ‘CFC’à ‘View Assigned CFC’2.13.9 Operating Instruction
  91. 91. ACESUSER MANUAL – ST REGISTRATION91Figure: 2.64 Navigation screen to view Assigned CFC profile
  92. 92. ACESUSER MANUAL – ST REGISTRATION92Figure: 2.65 Navigation screen to view Assigned CFC profileSteps to be followed:• Click on Close to cancel the process and go back to the homepage
  93. 93. ACESUSER MANUAL – ST REGISTRATION93Activity Performed View2.13.10 DescriptionThe Assessee can view the activities performed by assigned CFC user to itlike return filed, refund request generated etc.2.13.11 Navigation FlowAssesses can assign CFC through ‘REG’ main menu.The navigation path for the Activity Performed View is:Log in as Assesseeà ’REG’ main menuà ‘CFC’à ‘Activity Performed View’2.13.12 Operating InstructionFigure – 2.66: Navigational screen to view activities performed by CFC
  94. 94. ACESUSER MANUAL – ST REGISTRATION94Figure – 2.67: Activity Performed View – Search screenSteps to be followed:• Enter the From Date and To Date fields within which activitiesperformed by CFC have to be viewed.• Enter the Document Number to view the particular document detailswhich have been filed by the CFC• Click on the Search Button to view activities based on the searchcriteria.• Click on the Close button to return to the home page.
  95. 95. ACESUSER MANUAL – ST REGISTRATION95Figure – 2.68: Activity Performed View – View Activities Screen• All activities performed by the CFC can be viewed under the ActionPerformed column.• Click on the Close button to return to the home page.2.13.13 Button DescriptionAssign: Click on Assign button to assign the CFC user to the AssesseeDeAssign: Click on DeAssign button to deAssign the CFC user to theAssesseeSubmit: Click on Submit button to submit the processed request and see theresponse screenCancel: Click on Cancel button to close the page and take the user back tothe home page screen

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