Gmail Productivity

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Slay your inbox

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  • Love Followup.cc. We're also using www.replyup.com which is a similar tool for friendly follow-up emails. Anyone tried or recommend any other tools?
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  • Andrew shared this with me a few months ago and with a few tweaks, it became the way we do things. Must read.
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Gmail Productivity

  1. 1. Gmail productivitySlay your inboxAndrew Mager (@mager)Hacker Advocate
  2. 2. “The single biggest problem in communication is the illusion that it has taken place.” ~ George Bernard Shaw‣
  3. 3. Tips for using Gmail more productively‣ Rapportive, for better contact management‣ Priority Inbox: Important, non-important‣ Method: Mark Unread, Archive ‣ All emails are important ‣ Inbox = action items only ‣ Archive all messages that have been processed ‣ They will sit in “All Mail” until someone else updates the thread ‣ Mark messages “Unread” if they need action ‣ Filters: only good for highlighting important people. Skip the inbox
  4. 4. Gmail keyboard shortcuts - Navigation, maintenanceWay faster than clicking buttons ‣ ? - reference ‣ j, k - up and down (advanced) ‣ x - select message (advanced) ‣ <Return> - read message, or “jump in” ‣ e - archive ‣ # - trash (not recommended) ‣ s - star, or rotate star ‣ U - mark as unread ‣ m - mute
  5. 5. Gmail keyboard shortcuts - Composition, replying, sending, forwardingWay faster than clicking buttons ‣ c - compose ‣ r - reply ‣ a - reply to all ‣ f - forward ‣ <Tab> + <Enter> - send! ‣ g then i - go to inbox ‣ g then t - go to sent items
  6. 6. Advanced Gmail keyboard shortcutsYou’re getting the hang of it... ‣ plus or minus - mark as important or non-important ‣ <Ctrl> s - save as draft ‣ <Shift> t - add as a task ‣ g then p - make a phone call ‣ / - focus on the search box ‣ v then <Labelname> - label a message ‣ z - undo ‣ More: http://goo.gl/5IL1T
  7. 7. Gmail utilities I can’t live without ‣ Labs ‣ Undo, Mail Goggles ‣ Extras - ActiveInbox, Sanebox ‣ Boomerang, Attachments.me, Followup.cc ‣ Search tricks: http://goo.gl/ShB9p ‣ from:daniel@spotify.com, has:attachment, filename:pdf, is:read, is:chat, label:Sten, before:2011/09/01 ‣ Streak.com - A CRM (and so much more) in your inbox
  8. 8. Bonus: Calendar & IM hacks ‣ Calendar ‣ Shortcuts, Agenda view, Additional timezones ‣ Labs ‣ Next meeting, World clock ‣ IMing and chat ‣ Adium ‣ Reply by IM via Gmail ‣ Gmail flair, add a musical note -
  9. 9. Follow @mager October 24, 2012

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