The Madeira School
March 23, 2010
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The Department of Technology (DoT)
The CISCO Phone System
Email: MS Outlook
The DOT Network Drives, Printers, & Scanning
My Backpack Grading System
Blackboard Learning Management System
Educational Technology Center (ETC)
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Secure your DOT ID Information Letter (from the Director)
Email all requests to DOT@MADEIRA.ORG. While the group is
interdependent, focal areas of expertise are as follows:
◦ Jeff Dayton-Director of Technology: manages and provides
support in all operations; procures hardware & software tools.
◦ Kim Adams-Systems Administrator and Blackboard
Administrator: MAC specialist & hardware issues.
◦ Aeronia Poole-Educational Technology Specialist and Smart
Certified Trainer: instructional technology & application issues.
◦ Kathy Stroop-Systems Administrator: “Jacqueline of all trades”;
hardware & network issues.
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When first using the system, press “Messages” and type
Follow instructions from the phone
Remember to change your Cisco Password
To set up Speed Dials later…
◦ Open Internet Explorer
◦ Type <https://phone.madeira.org/ccmuser>
◦ Type your network user ID (e.g. apoole) & Password (initially 12345; change it here)
◦ Press ENTER
◦ Click “Yes” to answer certificate dialog
◦ Select “Add/Update your Speed Dials” & update or other option
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Madeira School Telephone Guide:
◦ assigned different extensions; see Phone List
◦ Located in Q:Phone DirectoryDirectory 7-30
Solid red light when message(s) are waiting
If in an Academic Department, press the phone
extension button associated with your name
Lift the handset and press Messages button
Enter your password, followed by # sign
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From off-campus dial 703.556.8200 and follow
instructions to select an extension.
From the Madeira School Telephone Guide:
◦ Note: Phone extension numbers above 8500 are Madeira
internal voice mail extensions. If you trying to reach an
extension above 8500 from off-campus, you’ll need to dial the
the Madeira Directory line, 703-556-8202.
type your four-digit extension and password.
If the power is out on campus, and you need to reach security,
please call 703.821.1712 directly.
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◦ Usage & Ethics (see handout)
◦ Email Access to Off- and On-campus
Private & Public Folders
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Use is a privilege, not a right, even for adults.
Use is for Madeira-related work and to facilitate one’s
communication on the job. See handout examples.
Internet: campus is firewalled against certain sites
and students are blocked certain times of the day.
Avoid social networking sites (i.e., Facebook).
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On-campus: use Start button or Desktop shortcut
◦ MS Outlook uses Internet Explorer
◦ Type http://mail.madeira.org/exchange (bookmark)
◦ Open http://www.madeira.org
◦ Scroll over “Today @ Madeira”
◦ Click on “Campus Community”
Enter User ID & Password
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Email space is limited.
Delete old messages (incl. “Sent”)
View Folder List
◦ Public: SH1 & SH2 Lab reservations
◦ ETC Collaboration Classroom by appt.
View Master Calendar
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New, Reply, & Reply All v. Madeira Adults
Unread messages are in bold.
Right click for message options.
Cleaning up mailboxes: Delete & Sent folders
◦ Tools > Options > Mail Format > Signatures >
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Click on New > Appointment
Complete information accordingly:
◦ Click on Start Time to see full calendar
◦ Click on time to see 30-minute increments
or type the desired time slot
Click Save & Close
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Click on New > Meeting Request OR
From New Appointment, click “Invite
Attendees” to open a “Send” “To...” OR
Open message list and drag to desired
Calendar—include a message if desired.
Click Save & Close
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Links appears at top of Meeting Request.
Accept, Decline, or Propose New Time.
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Network Drive Mapping
◦ U: User - Private; user access only
◦ O: Department - Departmental access only
◦ Q: Common - All Faculty & Staff access
◦ S: Student - Department/Student use
Map a Printer (Hands-On)
Scan to a Copier
Campus & Departmental Software
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O Drive: S Drive:
◦ Shared departmental/office folders. ◦ This is the drive for student
◦ Central storage drive for all and faculty to share files.
departmental or office files. ◦ Blackboard posts are
◦ Access to this drive will be those in another option for sharing.
your own department/office.
◦ "Common" drive.
◦ For private use.
◦ Common drive is to facilitate ◦ Only used for non-business
communications among related items.
departments and offices. ◦ Accessed by individual only.
◦ Non-secure files can be shared with
Madeira community outside
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No need to map to Common drive; contact
DOT if experiencing technical difficulties.
Map to printers only when needing to go
outside departments (contact the DOT).
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Necessary only if
needing to print
Notify the DOT.
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Scanning copiers are located in:
◦ Health Center
User Accounts are needed to scan (see DOT)
Scanned document is retrieved from email.
Also print directly from computer to copier.
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See Department Chairs for list of
departmental applications used.
No software is to be installed on Madeira
desktop or laptop computers without
expressed consent of the DOT.
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Electronic grade book
MyBackpack maintenance is mandatory
(though manual “green books” can be kept).
Policies & Processes defined by Acad. Office
Setup & Preferences defined by syllabi
Terms, Grades & Comments by Acad. dates
Attendance & Discipline Reporting
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Review individual department grading policy
Departments will use points, weights, or both
All terms end submitted to the Registrar
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How to take Class Attendance:
(Photos coincide with student record)
Go to the MyBackpack website. You can go to this URL:
or if you are on a campus computer look for the shortcut on the desktop. You can also access
the link from the Community Login page on the Madeira Website.
Once you are logged in, click on Class Attendance under the MyClasses column. Ensure
that you have the correct class.
You will make any individual changes in the Type column. Once all your types are
complete you must click the Apply button. Either button will work.
You MUST click Apply even if everyone is present!!
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How to enter Discipline:
Go to the MyBackpack website. You can go Enter the student's last name and click
to this URL: Search.
https://backpack.madeira.org/SeniorApps/ Click on NEW.
or if you are on a campus computer look for
this shortcut on the desktop. Enter the date if needed.
Enter the infraction using the drop
You can also access the link from the down box.
Community Login page on the Madeira Type a description.
Website. Select a location if needed.
Do not use the Points field.
Once you are logged in, under the When finished you must click the
MyStudents column click on Discipline. Submit button.
Any questions concerning the procedure
or categorization of discipline
should be directed to the DOS office.
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Log in using network user name & password
Course & Student Enrollment
Newly created Blackboard accounts must use the
ilname@Madeira.org login account. All others will
be deleted by the administrator.
Assignments, Courses, Calendar, & Tasks
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◦ Username: Your network logon
◦ Password: Your network password
Opening Blackboard Screen: If
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All Announcements are grouped so that students can
see what’s up.
Courses are on the right—this shows only the
enrolled courses in which the teacher/student
participates. Notice that you are enrolled in the VAIS
Self-Study. Notice the courses you are teaching.
There is a Calendar feature for scheduling tests,
There is a Task feature for helping students pace
themselves in assignments, etc.
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Click on the course
you’d like to modify.
Click on the Control
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You have three options:
◦ You can type in the last name or the beginning of the
last name to jump to the appropriate student.
◦ You can click on the A-Z tab and find the students
◦ You can scroll through all the names by clicking SEARCH.
Click the ADD box to add a student to the class. Then
click SUBMIT at the bottom of the screen.
Repeat this for all students in the course.
Return to the Control Panel to repeat this for each
course you are teaching.
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Opened Spring 2010 (http://madeiraetc.wikispaces.com)
◦ Adult & Student technology lesson development
◦ Smartboard lesson plan development
Mac Lab: Digital film & image production
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Office 2007 is installed throughout campus.
All users should learn and exercise proper
file saving techniques.
Departments should consider using Office
templates for standard forms (i.e. notes)
Professional Development workshops are
held in the computer lab and ETC.
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SMART Interactive Whiteboards are installed
throughout campus classrooms.
Numerous teacher helps can be found in the
online resources & Teachers Hub
Smartboard PD workshops are offered by
request on Wednesdays in the ETC.
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Please remember to sign up for future
technology instruction workshops to be held
throughout the year.
View the Madeira Technology page on the web.
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