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05-Crafting Better Scientific Publications (Informatics Doctoral Bootcamp 2017)


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Tips untuk menulis ilmiah yang baik dan bagaimana mensiasati penolakan dan merevisi manuskrip jurnal ilmiah.

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05-Crafting Better Scientific Publications (Informatics Doctoral Bootcamp 2017)

  1. 1. Crafting Better Scientific Publications Sunu Wibirama Department of Electrical Engineering
 and Information Technology
 Faculty of Engineering 
 Universitas Gadjah Mada 
 INDONESIA Rooted, Globally Respected Informatics Doctoral Bootcamp
 Yogyakarta, 8-10 December 2017 Before we dig deeper… • Sharing session, based on my past experience • Be careful not to generalize or conclude quickly • It is not a prescription as there is no one solution fits all
  2. 2. Writing is about surviving academic life We deal with “writing” as our main job
 during our academic career Importance of scientific writing 1. Contribution to knowledge 2. Academic evaluations (thesis, promotions, etc.) 3. Research grant applications 4. Financial incentive, perhaps ?
  3. 3. Citation index services 
 and databases • A cita@on index indexes the cita@ons an ar@cle makes, linking the ar@cle with cited works. • Originally designed mainly for literature search for researchers to find subsequent ar@cles that cite a given ar@cle. • Invented by Dr. Eugene Garfield • Example of cita@on index firm - Ins@tute for Scien@fic Informa@on (ISI) ! Citation index services 
 and databases
  4. 4. ! How to check scopus journal Scopus ! Scopus
  5. 5. Scopus alerts for specific authors or publications
  6. 6. ! Checking journal impact factors Alternative journal rank ! The cita@on PageRank of a journal calculated on the basis of the Scopus cita@on data divided by the number of ar@cles published by the journal over 3 years. • Freely available at • Covers more journals (~20,000) than JCR because Scopus covers more journals than Web of Science • More interna@onal diversity • 3 years of cita@ons; no self-cita@ons
  7. 7. Avoiding predatory journals / publishers (1) (Source: Canadian Association of Research Libraries)
  8. 8. Avoiding predatory journals / publishers (2) (Source: Canadian Association of Research Libraries) Avoiding predatory journals / publishers (3) Shamseer et al., “Potential predatory and legitimate 
 biomedical journals: can you tell the difference? A cross-sectional 
 comparison”, BME Medicine 15:28, 2017
  9. 9. Points 
 consider Why writing 
 this article? What is my 
 paper trying to 
 say? Target readers? New message? Is the message of value
 or potential value
 or trivial? Is it sound enough? Before wri:ng your paper…. Criteria of good manuscript • Scientific contributions • Originality of presentation and contents • Related and recent references • Well written introduction and abstract • Clear descriptions of experiments
  10. 10. IMRAD Format •  Introduction •  Methods •  Results And •  Discussion •  What problem was studied? What others and you did? Why it is important? •  How do you did it? •  What you found out? •  What your findings mean?... and future plans Try not to dump references by saying:
 “A proposed B, resulting X… “ 
 Critically analyze advantage and disadvantage of previous work. FInd research gap from previous research Proposed method / solution General issue in society General problem Literature synthesis Research problems Results Analysis and Discussion Conclusions 1 2 3 4 5 6 7 Your interpretation to answer research problems (no. 4): • How far is your improvement, compared with previous work? • Implication of your research to previous work (support or contradict ? Why?) • Implications to general problem (answering no. 1 and 2) • Limitation of your method • Generalization, explanation of any pattern in your data, how error is produced, how future work can be done to improve your work Summary of research problem and your solution 
 to solve the problem. Take-away message from your 
 research and general implications of your research Why your research is important for general society ? What is important issue faced by society? (c) sunu wibirama 2016 List all of research problems that you to solve with your proposed solution.
 Type of contribution: - solving new problem with old method
 - solving old problem with new method General problem that motivates research in your field Storyline of your paper
  11. 11. Five steps Article preparation Identify suitable journal Sending process Waiting feedback Revisions and corrections Article preparation (Eric Lichtfouse)
  12. 12. Article preparation (Eric Lichtfouse) Identification of novelty Article preparation (Eric Lichtfouse)
  13. 13. Article preparation (Eric Lichtfouse) Explaining novelty 140 Chapter 2 7.5. A Sampler of Introductions Reference: M.J. Katz,“From research to manuscript”, 2nd Edition, Springer, 2009 Article preparation
  14. 14. Article preparation (Eric Lichtfouse) Explaining novelty Article preparation (Eric Lichtfouse)
  15. 15. (Eric Lichtfouse) Microarticle Avoiding plagiarism?
  16. 16. Credibility is the one and only valuable 
 resource that we have to survive.
 As a scientist, you can be wrong, but you are not allowed to lie. It is forbidden for us to break 
 ethical rules. 31 32
  17. 17. Recap ? • 1. There are two important steps that authors should prepare to avoid plagiarism. Explain those two steps!
 2. How many levels of plagiarism according to IEEE board of publication? Explain three of them! 
 3. What are administrative punishments from IEEE to authors who commit plagiarism? Explain three of them! 33 Pause for thought: 
 what is your opinion? 34 Plagiarism?
  18. 18. Ethical considerations for authors Paraphrasing your work Read and analyze main idea(s) Understand the context and telling the passage in your own language Write it Source: Dr. Luchman Hakim
  19. 19. 37 Original text Paraphrased paragraph The low self-monitoring person is generally more attentive to his/her internal attitudes and dispositions than to externally based information such as others’ reactions and expectations (Baxter, 1983, p. 29). According to Baxter (1983), if a person has a low self-monitor, then he/she tends to pay more attention to his/her attitudes, rather than to the ways others might expect him/her to behave. Example (1) source: Example (2) Quotation: 
 Smith (2004) states, ‘There is now strong evidence that smoking cigarettes is linked to baldness in young women’ (p. 32). Paraphrase: Smoking has been linked to baldness in young women (Smith, 2004). ➔ Not a plagiarism Copy and paste:
 There is now strong evidence that smoking cigarettes is linked to baldness in young women (Smith, 2004). 
 ➔ plagiarism
  20. 20. • Peer-reviewed journal and reputation • Relevance with topic of manuscript • Impact factor of journal • Review criteria and editorial board • Scope of readership • Duration of review • Model of publication (regular or open access) • Publication fee • Number of publications / volume published by journal. 
 Large volume = high possibility Identify suitable journal Identify suitable journal
  21. 21. Identify suitable journal Read author guidelines! Identify suitable journal Typeset your manuscript following template of the journal / publisher Wiley Elsevier Springer
  22. 22. Identify suitable journal Remember:
 (1) You MUST identify review criteria or what is expected
 from the authors (readership, scope of journal, etc.)
 (2) You should fulfill expectation of the journal 
 and try to read the authors guidelines carefully (3) Understand review process in your journal The Peer Review Process REJECTED Paper submitted Reviewed by referees ACCEPTED REJECTED Journal assesses general suitability Sent back to authors for revisions Sent back to referees for final assesment Decision made by editors ACCEPTED REJECTED Decision made by editors ACCEPTED REJECTED Decision made by editors ANINTRODUCTIONTOTHEPEERREVIEWPROCESS HOWTOWRITEAREFEREEREPORT AFTERYOUSUBMITYOURREPORT ETHICALISSUES
  23. 23. Develop your citation awareness
 Your paper contributes to scientific community, 
 so make sure that you acknowledge them and 
 help them keeping their impact factor higher, not lower Cite previous work in the targeted journal Note about references section • Systematic Literature Review (SLR) will be your ultimate tool to develop good references section. • Always use up-to-date and relevant references (max. 5 years prior to submission). • Besides citing articles published in your journal target, try to cite articles from other reputable journal (Q1 or Q2 of ScimagoJR or ISI Thomson Reuters).
  24. 24. Sending process 1. If you are asked for potential reviewers: 
 propose reviewers cited in your paper 2. Follow the submission format (paper format,
 picture, etc.) 
 Editor will directly reject manuscript if the
 manuscript is not formatted according to
 guidelines for author Sending process make sure you know 
 the surname and
 family name 
 of the editor in chief introduce yourself, 
 your co-author, 
 and your manuscript summarize the 
 content of your paper, 
 what is your contribution, 
 what is its implication
  25. 25. Sending process COVER LETTER closing statement complete information
 about affiliation of 
 corresponding author Sending process Better to put line number for easier review process in Latex :
  26. 26. Sending process Sometimes, the submission system generates line number Waiting feedback 1. Duration of review is important 2. Don’t count only one article. Prepare more than one article with different novelty. Thus, design of research / experiment is important 3. No response shortly: positive indicator that
 your manuscript is sent to reviewers. However,
 review process is not guarantee the paper will
 be accepted
  27. 27. Revisions and corrections 1. If reviewers ask for modifica@on (revise), this is a strong indicator that your paper possible to be accepted for publications. 2. Fulfillment all changes needed by the reviewers. (Think that reviewer’s opinion are always right). 3. Often, the reviewer(s) will asked you to cite their works. You must find a way how to cite their articles. Sometimes, the paper(s) suggested to be cited are not relevance to your topic. You must creative to fulfillment this request. 5. If you are disagree with reviewer’s comment, rebute it politely and support your rebuttal with data. Revisions and corrections
  28. 28. Revisions and corrections Revisions and corrections The art of answering reviewer’s comment
  29. 29. Don’tDo • Consider deadline of revision • Read review results carefully • Clarify if there is any unclear review • Answer well and polite • Explain point by point • Miss reviewer’s request, even only one • Give personal feeling on your answer and use sarcastic language • Give inappropriate answer and data • Send new manuscript without informing which part you have revised Revisions and corrections How to deal with rejection • Sometimes, the best way to improve yourself is to fail faster and learn from your failure. So, don’t be affraid of failure! • My strategy : submit to Q1 journal, get rejected fast (with very good comments from reviewers and editors), revise the manuscript, submit to lower quartile journal (Q2 - Q4) • Lean Startup (Eric Ries) provides good concept to deal with customer (i.e. your readers, editors) : 
  30. 30. How to deal with rejection You can get a true wedding cake if you 
 can get feedback from your customer and improve your cake! Just relax. The world is not over by rejection ;-)
  31. 31. My collections of rejection letters I got 4-5 times rejection before a journal finally accepted
 my manuscript, and it is normal ;-)
  32. 32. Conclusions • Scientific writing is a skill and an art • You have to practice more, don’t stop writing and learn to write
  33. 33. “Thank You”