Mid-Sweden University/SNIA Conference 13 October 2008

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Electronic Records Archives presentation at Mid-Sweden University/SNIA Conference 13 October 2008

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Mid-Sweden University/SNIA Conference 13 October 2008

  1. 1. Electronic Records Preservation: ERA Research and Development Lagring – Arkivering Två världar – en vardag? 13 October 2008 Mark Conrad ERA Research National Archives and Records Administration
  2. 2. NARA’s Mission <ul><li>To ensure access to records of three branches of the U.S. Government. Records that: </li></ul><ul><ul><li>Protect citizen’s rights </li></ul></ul><ul><ul><li>Hold Government officials accountable </li></ul></ul><ul><ul><li>Facilitate historical understanding of our national experience </li></ul></ul>
  3. 3. Electronic Records NARA’s Challenges <ul><li>Scope The entire U.S. Federal Government </li></ul><ul><li>Obsolescence Constantly Changing Technology </li></ul><ul><li>Access Ability to view records over time </li></ul><ul><li>Volume Large amounts of records arriving to NARA </li></ul><ul><li>Variety Different/Complex Types of Records </li></ul><ul><li>Complexity and Records Formats </li></ul>
  4. 4. ERA Program History <ul><li>1970 First electronic records transferred to NARA, begin preservation </li></ul>
  5. 5. Transfers of Digital Files to NARA (1970 – 1995)
  6. 6. Transfers of Digital Files to NARA: Reagan/Bush Presidential Records
  7. 7. Transfers of Digital Files to NARA: Clinton Presidential Records
  8. 8. ERA Program History (cont.) <ul><li>1970 First electronic records transferred to NARA, begin preservation </li></ul><ul><li>1998 NARA is heading for mission failure </li></ul>
  9. 9. NARA’s Strategic Response: The ERA Program <ul><li>Research and exploratory development on technologies that offer promise for addressing electronic records challenges. </li></ul><ul><li>Acquiring and building a system that meets our requirements and our mission for NARA, the Presidential Libraries, and Federal Records Centers </li></ul><ul><li>Organizational and cultural Change Management </li></ul>
  10. 10. ERA Program History <ul><li>1998 ERA Research Begins </li></ul><ul><ul><li>Understand the Issues </li></ul></ul><ul><ul><li>Feasibility </li></ul></ul><ul><ul><li>Relevant Technologies </li></ul></ul>
  11. 11. ERA Program History <ul><li>2000 ERA becomes an Official Program </li></ul><ul><li>2003 ERA Requirements Issued </li></ul><ul><ul><li>http://www.archives.gov/era/pdf/requirements-amend0001.pdf </li></ul></ul><ul><ul><li>Based on ERA Research </li></ul></ul><ul><ul><li>Some Standards Referenced </li></ul></ul><ul><ul><ul><li>OAIS </li></ul></ul></ul><ul><ul><ul><li>DoD 5015.2 </li></ul></ul></ul>
  12. 12. ERA Program History <ul><li>2008 ERA IOC </li></ul><ul><li>2008 - ERA Research Continues </li></ul><ul><ul><li>No one knows how to preserve and provide sustained access to authentic electronic records for most types of electronic records </li></ul></ul><ul><ul><li>No one knows what information technology will be in the future </li></ul></ul>
  13. 13. ERA Research Program “ Next-generation methods, technologies, and tools are needed to...manage massive stores of distributed, heterogeneous information (e.g., science and engineering research data, Federal records , health information).
  14. 14. Human Computer Interaction and Information Management (HCI&IM) NITRD Agencies: NSF, DARPA, OSD and DoD Service research organizations, NIH, NASA, NIST, AHRQ, NOAA, EPA, NARA President’s 2009 Request Strategic Priorities Underlying This Request Today’s increasingly data-centric world requires the effective and strategic use of information assets. To advance the role of HCI&IM in providing strategic support for national priorities, R&D in this area focuses on: Information integration: To support complex human ideas, analysis, and timely decision-making, large amounts of disparate forms of raw information must be managed, assimilated, and accessible in formats responsive to the user needs. Next-generation methods, technologies, and tools are needed to fully integrate and efficiently manage massive stores of distributed, heterogeneous information (e.g., science and engineering research data, Federal records , health information) Key research issues include: – Information standards: Data interoperability and integration of distributed data; usability; provenance and integrity (metadata); generalizable ontologies; accessibility – Decision support: Timeliness of and access to data; user-oriented techniques and tools for summarization , synthesis, analysis, and visualization of information for decision-making; measurement and management of human responses to data – Information management (IM): Intelligent rule-based data management , efficient integration, maintenance, and access to complex, large-scale collections of heterogeneous data; innovative systems architecture; scalable technologies ; integration of policies ( differential sensitivity , security, user authentication) with data; integrated distributed data repositories ; testbeds ; sustainability and validation of complex models
  15. 15. Some examples of ERA Research Partnerships Data-Intensive Cyber Environments (DICE) Group NIST Army Research Laboratory National Science Foundation
  16. 16. Fundamental Requirements for The ERA System <ul><li>Evolvability </li></ul><ul><li>Scalability </li></ul><ul><li>Extensibility </li></ul>
  17. 17. ERA Research <ul><li>Data Intensive Cyber Environments Group </li></ul><ul><ul><li>Transcontinental Persistent Archives Prototype (TPAP) </li></ul></ul><ul><ul><li>intelligent Rule Oriented Data System (iRODS) </li></ul></ul><ul><ul><li>Make Policies/Rules Explicit </li></ul></ul><ul><ul><li>http://www.irods.org </li></ul></ul>
  18. 18. ERA Research <ul><li>A Sample of Continuing Collaborations </li></ul><ul><ul><li>ARL – High Confidence Computing </li></ul></ul><ul><ul><li>NCSA – Storage and Retrieval of 3D+Time Data Representations </li></ul></ul><ul><ul><li>NSF – Cyberinfrastructure </li></ul></ul><ul><ul><li>Pittsburgh Supercomputing Center - SLASH </li></ul></ul>
  19. 19. Building for the Future <ul><li>Anticipate changes </li></ul><ul><ul><li>characteristics of electronic records, </li></ul></ul><ul><ul><li>Preservation and Access technologies </li></ul></ul><ul><ul><li>Researcher expectations and behaviors </li></ul></ul><ul><li>Recognize those things that will not or should not change </li></ul><ul><ul><li>Archival science provides stable principles, concepts, requirements and understanding. </li></ul></ul><ul><ul><li>NARA’s mission and the functions </li></ul></ul><ul><li>Make reasonable assumptions about the future </li></ul><ul><ul><li>Use of computers will continue to become more common </li></ul></ul><ul><ul><li>Information use and Technology will continue to grow </li></ul></ul><ul><ul><li>Decline in Information Technology costs </li></ul></ul><ul><ul><li>The Internet will continue to grow </li></ul></ul>
  20. 20. ERA Research [email_address] The ERA Web site is: http://www.archives.gov/era Your Contact in the ERA Program Office

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