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Three In-Cell Alternatives for Using Charts in Excel

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Sparklines are great to give you the big picture quickly without the fuss of a full-fledged chart. There are three types of in-cell Sparkline charts you can create. Learn about each variation in this short presentation.

Learn more: http://www.lynda.com/Excel-training-tutorials/192-0.html

Published in: Data & Analytics, Software
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Three In-Cell Alternatives for Using Charts in Excel

  1. GET STARTED 3In-Cell Alternatives for Using Charts in Excel OFFICE 2016. EXPLAINED.
  2. Use Sparklines to create graphic in-cell charts TIP 1 Sparklines are great to give you (or your audience) the big picture quickly without the fuss of a full-fledged chart. There are three types of in-cell Sparkline charts you can create. To add one of these three Sparklines, go to the Insert tab and click the button for the Sparkline you want to use. NEXT SLIDE
  3. NEXT SLIDE Washington Oregon California JAN 61 638 643 FEB (654) 236 (355) MAR 330 (345) 129 APR 646 835 154 MAY 831 278 709 JUN TREND 574 877 324 Line TIP 1
  4. NEXT SLIDE Washington Oregon California JAN 61 638 643 FEB (654) 236 (355) MAR 330 (345) 129 APR 646 835 154 MAY 831 278 709 JUN TREND 574 877 324 Column TIP 1
  5. Win/Loss NEXT SLIDE Washington Oregon California JAN 61 638 643 FEB (654) 236 (355) MAR 330 (345) 129 APR 646 835 154 MAY 831 278 709 JUN TREND 574 877 324 TIP 1
  6. Formatting Options to Consider 1. USING SPARKLINES TO CREATE GRAPHIC IN-CELL CHARTS Consider the following formatting options for your Sparkline Charts Adjust the width or height of the cells containing the Sparklines to tell your story better by giving more context to the scale being displayed Add markers to all of the data points, or just the high and low points Use an axis to display negative numbers Change the colors to match your document’s theme • • • • Washington Oregon California JAN 61 638 643 FEB (654) 236 (355) MAR 330 (345) 129 APR 646 835 154 MAY 831 278 709 JUN TREND 574 877 324
  7. Use Conditional Formatting Options to create in-cell charts TIP 2 Conditional formatting is another quick in-cell alternative to creating a separate chart in Excel. Simply select your data and then choose Conditional Formatting on the Home tab. Start by going to the Home tab, then click on Conditional Formatting > Data Bars > Solid Fill NEXT SLIDE
  8. Conditional Formatting TIP 2 By default, Excel will continue to show the data values in those cells over the top of the bars. NEXT SLIDE
  9. If you just want to see the bars, go back to the Conditional Formatting menu and choose Manage Rules. Then click Edit Rules and check the box “Show Bar Only.” NEXT SLIDE Quick tip!
  10. Use Symbols and the REPT function for in-cell charts TIP 3 The third in-cell alternative is to use the REPT or Repeat function as an alternative to charts in Excel. NEXT SLIDE
  11. REPT function TIP 3 The REPT function will repeat the same text or symbol a specific number of times. Let’s say you have salary information in Column D of your workbook. In Column E you could type: =REPT(“$”,D2) For each value in Column D, this will give you a corresponding number of dollar signs in Column E. NEXT SLIDE
  12. If the number is too large, you can divide the value to make it smaller. For example, you could have =REPT(“$”,D2/10000) which will give you fewer dollar signs but it will still give you a relative number for your data set. Quick tip #1 Instead of using text as the first argument in the REPT function, you can insert a symbol from the Symbol menu on the Insert tab. Quick tip #2 NEXT SLIDE Quick tip!
  13. FOR MORE TIPS ON GETTING THE MOST OUT OF EXCEL, VISIT LYNDA.COM/EXCELTIPS

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