GET STARTED OFFICE 2016. EXPLAINED.
Make sure you know these 10 Excel tips to make your use of Excel more streamlined and efficient. Ten Tips to Make You More Productive in Excel Quick Tips!
Press Ctrl-Enter to keep the
active cell in place TIP 1 Pressing Enter by itself moves the active cell below the one you are working in. Keeping the active cell in place allows you to perform additional actions like copying the cell contents, such as a formula, to the rest of the cells in the column quickly. NEXT SLIDE Enter Ctrl+
Don’t capitalize function names when
you type them TIP 2 If you are using a single function by itself, there’s no need to hold down the Shift key or press Caps Lock when you type the function. NEXT SLIDE ShiftCaps Lock
Don’t use a right parenthesis
when typing a single function TIP 3 There’s also no need for the closing or right parenthesis when you’re using a function by itself. Excel will add that for you automatically. NEXT SLIDE
Don’t use the Collapse button
in dialog boxes TIP 4 There’s no need to use the Collapse button in dialog boxes. For example, when you’re selecting cells to deﬁne a range of data, you can just click once in the ﬁeld in the dialog box to make it active and then select your data. NEXT SLIDE
Instead, just click in the
ﬁeld and then select the range. TIP 4 NEXT SLIDE Note: This is what it looks like if you click the Collapse button. But you don’t have to.
Right-click a column or row
to bring up the shortcut menu. TIP 5 Instead of clicking to select a row or column and then choosing an option such as formatting the cells, right-click or Ctrl-click the row or column to quickly access the shortcut menu. NEXT SLIDE
If you need to format
cells, select them and then right-click to activate the mini toolbar TIP 6 No need to select the cells and then go back to the Home tab and ﬁnd the formatting options when you can get to them quickly right next to the cells you want to format. NEXT SLIDE
Press Shift+F10 to activate the
shortcut menu and not the mini toolbar. TIP 7 Sure, you can right-click to activate the shortcut menu–but you can keep your hands on the keyboard and activate it by pressing Shift+F10 instead. NEXT SLIDE Shift F10+
Press Ctrl+Shift+F1 to jump to
a full-screen display TIP 8 When you want to put all of your focus and attention on the contents of your Excel doc or when you need to display or present your spreadsheet, press Ctrl+Shift+F1 to go to full screen view. Press again to return to normal view. NEXT SLIDE Ctrl Shift F1 + +
Format an Entire Column to
get more useful stats in the Status bar TIP 9 If you have columns with text headers and data in them, you don’t have to just select the data or numbers to apply a formatting change. Just click on the column (or row) letter and change to your desired formatting options. Number formatting won’t affect the appearance of text and when you select the entire column or row with the same formatting, you get better stats in the Status bar. NEXT SLIDE
Create a chart without selecting
a group of cells TIP 10 If the cells that you want to use to create a chart are surrounded by blank cells, click on any one of them and press F11 to create a chart on a separate sheet or press Alt+F1 to create a chart on the current tab. NEXT SLIDE
FOR MORE TIPS ON GETTING
THE MOST OUT OF EXCEL, VISIT LYNDA.COM/EXCELTIPS There you have it–10 tips that you can use every day in Excel.