CHAPTER I INTRODUCTION Online Grading System is a web-based application that can be used to createreport cards, class grade list and roll sheet attendance report. It posts the grades of thestudents online. Also, online grading system is a system where the teachers encodegrades via the internet. It allows immediate access to grades, and often has user friendlyfeatures wherein parents have a complete access to all grades as they are posted atanytime. In today’s living, most educators find it easy to have an online grading system intheir school because it promotes a strong home-school connection and allow busy parentsto get involved to their child’s academic performance. Teachers also say that having anonline grading system makes it easier for them to input the grades of their studentswhenever and wherever they want to. If grades are made available to parents on theinternet, they will have access to specifics about the academic performance of their child.Parents and teachers will be able to communicate with each other on a regular basis withthe use of an online grading program. For this reason, schools use grading systems to communicate with students andparents about student performance. Grades also help teachers communicate with oneanother, providing easy-to-understand data about student performance. Grades are meantto be a concrete evaluation of student knowledge. Like in high school and elementary,they get the average of the grades in each subjects using different percentage though theygive a consideration if the students are failing on certain subjects. Loreto Integrated School Foundation Inc., can be found within the vicinity ofPinamalayan. It is one of the competitive and well-known schools in that town. Theschool mainly focuses on the development of skills and scholastic intelligence of thestudents. The school has two- storey buildings and each room is air conditioned that fitsfor the students learning. It is composed of three hundred two (302) students which are
2divided into groups of students- preparatory, nursery, kinder and elementary level fromgrade one (1) to six (6).A. Project Description Online Grading System for Maria Loreto Integrated School Foundation Inc. willhelp the teacher to input the grades of the student and retrieve student’s record easily andquickly. This system will have the student’s profile including their name, address, gender,grade level and picture. The parents can view the grades of their child anytime they want.B. Project Context Based on data gathering, the project context was formulated. The proponentsshow the difference between the existing manual system and the proposed online gradingsystem. 1. Description of the Existing Manual System The existing system used the manual process of preparing the grades of the students. The computed subject grade of every student is based from the recitation, quizzes, unit test, periodical exams, project and assignment. When the computation of subject grades is finished, the teachers use the averaging type of computation as they input the final grade in the report card. Each grading period contains different percentage as well as the subjects they teach. The extracurricular activities are also a part of their manual grading depending on the subject that covers it. After all the data are inputted in the report card, they will have a conference with the principal and the parents of the students. a. Data Capture Data Entry Data Needed Subject grade Quizzes
3 Recitation Assignment Project Unit test Weekly test Monthly test Periodical examinations Table 1 Subject Grade Data Data Entry Data NeededStudent Information Full Name Address Gender Grade Level Table 2 Student Information b. Input Name of Document: Subject Grade Prepared by: Teacher Number of Copy: 1 Purpose: To show the computed subject grades of the students based on their performance. Recipients: Teachers Name of Document: Periodical Grade Prepared by: Teacher Number of Copy: 1 Purpose: To produce an output that will be placed on the report card.
4 Recipients: Teachers and Principal Name of Document: Report Card Prepared by: Teacher Number of Copy: 1 Purpose: To have an issue of the report card of the students that will be given to the parents. Recipients: Parents and Students c. Processes Cumulative Averaging d. Output Name of Document: Subject Grade Prepared by: Teacher Number of Copy: 1 Purpose: To have a basis that will be put on the periodical grade. Source Document: Class record Recipients: Teachers and Administrator Name of Document: Periodical Grade Prepared by: Teacher Number of Copy: 1 Purpose: To record the final grade from every grading period. Source Document: Class record Recipients: Teachers and Administrator2. Description of the Proposed Computerized System
5 The Online Grading System for Maria Loreto Integrated SchoolFoundation Inc., is a grading system designed to easily input the grades of thestudents so that the burden of the teachers will be lessen. It will also help theparents to get involved in the academic performance of the students by viewingthe grades of the latter. Moreover, the grades can be printed if ever they want. a. Data Capture Name of File Data Needed Periodical grade Computed grades for first grading period Computed grades for second grading period Computed grades for third grading period Computed grades for fourth grading period Table 4 Encoded Periodical Grade Name of File Data Needed Students Profile Full name Address Gender Grade level Picture Table 5 Students Profile Name of File Data Needed
6Average Grade Average of the computed periodical grades Table 6 Average b. Input Name of Document: Encoded Periodical Grade Prepared by: Teachers Number of Copy: 1 Purpose: To view the grades per grading period Recipients: Teacher and Parents Name of Document: Students Profile Prepared by: Programmers Number of Copy: 1 Purpose: To quickly retrieve each student’s record. Recipients: Teachers and Parents c. Processes Encoding d. Files Name of File Field Name Field TypetblLogin UserName Varchar Password Varchar Table 7 Log-In Form Name of File Field Name Field TypetblStudInfo Name Text
7 Address Text Gender Text Grade Level Varchar Picture Image Table 8 Student Information Table Name of File Field Name Field TypetblInput Name Text First Grading Number Second Grading Number Third Grading Number Fourth Grading Number Average Number Table 9 Input Table e. Output Name of Document: Encoded Periodical Grade Prepared by: Teachers Number of Copy: 1 Purpose: To view and print the student’s grade. Source Document: Class record based on the manual grading system Recipient/s: Teachers and Parents Name of Document: Students Profile Prepared by: Programmers Number of Copy: 1
8 Purpose: To view brief information about the students. Source Document: Individual manual record Recipients: Teachers and ParentsC. Objectives of the Project This study entitled “Online Grading System for Maria Loreto Integrated SchoolFoundation Inc.,” is focused on the encoding of grades. The study is sought to attain thefollowing: 1. Quick input of the grades of the students. 2. Short time in checking the records of every student. 3. Enabling the parents to view the child’s grade anytime. 4. A system that is accessible to the company. 5. Provision of security for unauthorized user.D. Scope and Delimitations Online grading system provides the information about the students including theirgrades with an easy access of the user. This system is intended to respond to the need foran efficient, fast, accurate and reliable data that will handle the grading system of theMaria Loreto Integrated School Foundation Inc. It shows the complete list of thestudent’s records about the academic performance. The assurance of a secured databaserecords is a part of the system’s primary concern so that it will protected against theunauthorized users. In this connection, log-in form will be developed to provide securitypurposes. The target users of this proposed system are the teachers and parents ofstudents. However, the administrator of the system should provide all the data needed toaccommodate the program. The system will not automatically compute the grades of the
9students; thus, teacher must input the computed grades. Because the system will behaving the database record of the Maria Loreto Integrated School Foundation Inc., thesystem will be exclusively developed for the said school.