Workflow Interface for
 Editorial Process

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Scholars usually have to deal with many different type of documents spread in vary stages, especially in the case of big projects. Piles and piles of documents scattered in many folders waiting for tagging, revision, approval or whatever it is that needs to be completed. There are workflow management tools available to help us, but they often are too specialized and somewhat complex to use. So, how can we make them easier and more flexible?

This work was presented in a long paper session at DH 2012 in Hamburg, Germany.

See more here: http://luciano.fluxo.art.br/?p=286

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Workflow Interface for
 Editorial Process

  1. 1. Workflow Interface
 for Editorial Process " Luciano  Frizzera,  Stan  Ruecker,  Milena  Radzikowska,  Geoffrey  Rockwell,   Susan  Brown  and  the  INKE  Research  Group   lfrizzera@ualberta.ca   University  of  Alberta    
  2. 2. •  How can we make workflow management tools more attractive, flexible, and useful for scholars?" Workflow Interface for Editorial Process 2  
  3. 3. •  Short  descrip-on  of  INKE.  •  What  are  workflows  and  how  have  they  been  used.  •  How  structured  surfaces  can  be  used  in  workflows.  •  Prototyping  workflows.  •  Sketching  future  direc-ons.   Workflow Interface for Editorial Process 3  
  4. 4. INKE" Implementing New Knowledge Environments"•  7-­‐year  project  (currently  in  the  end  of  year  3).  •  Led  by  Ray  Siemens  at  the  University  of  Victoria.  •  2  main  goals:   •  Contribute  to  the  development  of  new  digital   knowledge  environments.   •  Combine  the  tradi-onal  strengths  of  print  with  the   advantages  of  digital  environments  in  order  to   produce  integrated  digital  reading  tools.   Workflow Interface for Editorial Process 4  
  5. 5. Workflow"•  Work  process:   1   2   3   4   Workflow Interface for Editorial Process 5  
  6. 6. Workflow"•  Workflow  management  tool  is   essen-ally  a  structured  checklist.   Workflow Interface for Editorial Process 6  
  7. 7. Workflow"•  Recent  research  in  computer  science:   •  Workflow  analysis  (e.g.  Schroeder,  2009).   •  Algorithms  for  automa-c  layout  (e.g.   Albrecht  et  al.,  2010).  •  Systems  for  managing  workflow  in  the   context  of  digital  text  produc-on:   •  Open  Journal  Systems.   •  Open  Monograph  Systems.   Workflow Interface for Editorial Process 7  
  8. 8. Workflow"•  “There  are  different  approaches  of  workflow   modeling:  some  methodologies  offer  beer   expressibility  using  graph-­‐based  models;   others  focus  more  on  the  complexity  of   model  checking.”                  -­‐  Lu  and  Sadiq,  2007.   Workflow Interface for Editorial Process 8  
  9. 9. Structured Surface"•  “A  cogni-ve  interface  ar-fact  that  provides  a   layer  of  meaning  that  supports  the  data   imposed  upon  it.”              -­‐  Radzikowska  et  al.,  2011.   Workflow Interface for Editorial Process 9  
  10. 10. Structured Surface Workflow"•  Modularity  and  customizability  associated   with  workflow  systems  combined  with  a   Rich-­‐Prospect  Visualiza-on.   Workflow Interface for Editorial Process 10  
  11. 11. Prototype: Earlier Stage "•  Target:    Generic  workflow  from  the  world  of  journal    editorship.  •  Technology:    Web  Standards  (HTML  +  CSS  +  JavaScript).   •  D3.JS  -­‐  Visualiza-on  tool.   Workflow Interface for Editorial Process 11  
  12. 12. Prototype: Earlier Stage "Workflow Interface for Editorial Process 12  
  13. 13. Prototype: Earlier Stage "Workflow Interface for Editorial Process 13  
  14. 14. Prototype: Earlier Stage "•  Too  much  informaWon  in  the  structured  surface.   Next  itera-on:  Explore  placing  more  informa-on  in   the  tokens.    •  Technical  LimitaWon:     “SVG  performs  no  automa-c  line  breaking  or   word  wrapping”.              -­‐  World  Wide  Web  Consor-um  (W3C).   Workflow Interface for Editorial Process 14  
  15. 15. Prototype: Current Stage"•  Technology:  Adobe  Flash.    •  Target:  The  Orlando  Project  editorial  jobs.   •  54  samples  of  XML-­‐encoded  original   material  based  on  Orlando  biocri-cal   entries  on  women  writers.   Workflow Interface for Editorial Process 15  
  16. 16. Prototype: Current Stage" Workflow Interface for Editorial Process 16  
  17. 17. Prototype: Current Stage" Workflow Interface for Editorial Process 17  
  18. 18. Prototype: Current Stage" Workflow Interface for Editorial Process 18  
  19. 19. Prototype: Current Stage"•  High  density  of  tokens  inside  a  stage,  where   the  overlap  can  make  it  challenging  to  find   or  access  informa-on.   Workflow Interface for Editorial Process 19  
  20. 20. Prototype: Current Stage"•  Linear  x  parallel  pathways.   Workflow Interface for Editorial Process 20  
  21. 21. Future Directions"•  Features  to  enhance  the  user  experience   and  the  awareness  of  the  system:   •  Zooming  User  Interface.   •  Collapsing  Stages.   •  NoWficaWon  Center.   Workflow Interface for Editorial Process 21  
  22. 22. Future Directions"•  Text  Analysis  tool   Connecting Voyant Text Analysis Tools with workflows could identify issues during the editorial process and help users to get a sense of their data.   Workflow Interface for Editorial Process 22  
  23. 23. Future Directions: Text  Analysis  " Workflow Interface for Editorial Process 23  
  24. 24. Future Directions"•  Dependencies   Without rules to govern the workflow the whole system ceases to be a guideline and could confuse the users.   Workflow Interface for Editorial Process 24  
  25. 25. Future Directions: Dependencies" Workflow Interface for Editorial Process 25  
  26. 26. Future Directions"•  CustomizaWon   Let the users create workflows based on their own interests. Workflow Interface for Editorial Process 26  
  27. 27. Future Directions"Workflow Interface for Editorial Process 27  
  28. 28. Future Directions"•  Shared  Workflow   - Improve the collaborative work in Digital Humanities. - Partners and collaborators could follow the jobs’ progress and get a sense of how the projects are moving. Workflow Interface for Editorial Process 28  
  29. 29. Future Directions: Shared  Workflow " Workflow Interface for Editorial Process 29  
  30. 30. Future Directions"•  Tangible  Devices   Extend the experiment to different devices, in particular multi-touch platforms such as smartphones, tablets, tables and walls. Workflow Interface for Editorial Process 30  
  31. 31. Future Directions: Tangible  Devices   Workflow Interface for Editorial Process 31  
  32. 32. Future Directions: Tangible  Devices   Workflow Interface for Editorial Process 32  
  33. 33. Conclusion"•  Conceptualizing workflows using structured surfaces in order to offer a better user experience for scholars. + Attractive. + Flexible. + Useful. Workflow Interface for Editorial Process 33  
  34. 34. Works Cited"•  Albrecht,  Benjamin,  Philip  Effinger,  Markus  Held,  and  Michael  Kaufmann.  2010.  An  automa-c  layout   algorithm  for  BPEL  processes.  In  Proceedings  of  the  5th  interna-onal  symposium  on  Sojware   visualiza-on  (SOFTVIS  10).  ACM,  New  York,  NY,  USA,  173-­‐182.  hp:// doi.acm.org.login.ezproxy.library.ualberta.ca/10.1145/1879211.1879237  •  Canadian  Wri-ng  Research  Collaboratory.  hp://www.cwrc.ca  •  Lu,  Roupeng  and  Sadiq,  Shazia.  2007.  A  survey  of  compara-ve  business  process  modeling  approaches.   Business  Informa-on  Systems  (pp.  82–94).  •  Open  Journal  Systems  Documenta-on.  hp://pkp.sfu.ca/files/OJSinanHour.pdf  •  Open  Monograph  Project.  hp://pkp.sfu.ca/omp  •  Orlando  Project.  hp://www.ualberta.ca/orlando  -­‐  hp://orlando.cambridge.org  •  Radzikowska,  Milena,  Ruecker,  Stan,  Brown,  Susan,  Organisciak,  Peter  and  the  INKE  Research  Group.   2011.  “Structured  Surfaces  for  JiTR.”  Paper  presented  at  the  Digital  Humani-es  2011  conference.   Stanford,  June  19-­‐21,  2011.  •  Ruecker,  Stan,  Radzikowska,  Milena  and  Sinclair,  Stéfan.  2011.  Visual  Interface  Design  for  Digital  Cultural   Heritage:  A  Guide  to  Rich-­‐Prospect  Browsing.  Farnham,  Surrey:  Ashgate  Publishing,  2011.  •  Schroeder,  Will.  2009.  “New  tools  for  task  workflow  analysis.”  In  Proceedings  of  the  27th  interna-onal   conference  extended  abstracts  on  Human  factors  in  compu-ng  systems  (CHI  EA  09).  ACM,  New  York,   NY,  USA,  3877-­‐3882.  hp://doi.acm.org.login.ezproxy.library.ualberta.ca/10.1145/1520340.1520587  •  W3C.  SVG-­‐Text  1.1.  hp://www.w3.org/TR/SVG/text.html  •  Weaver,  Chris.  2007.  “Paerns  of  Coordina-on  in  Improvise  Visualiza-ons”.  Visualiza-on  and  Data   Analysis  (p.  12).  Presented  at  the  Proceedings  of  the  IS&T/SPIE,  São  José,  CA.  USA.  hp:// www.cs.ou.edu/~weaver/improvise/architecture/architecture-­‐paerns.html   Workflow Interface for Editorial Process 34  
  35. 35. Acknowledgments"Geoffrey  Rockwell  Daniel  Sondheim  Jennifer  Windsor  Mihaela  Ilovan  Milena  Radzikowska  Stan  Ruecker  Susan  Brown  And  the  INKE  team   Thank  you!   lfrizzera@ualberta.ca   Workflow Interface for Editorial Process 35  

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