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How to Develope a Portfolio

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How to Develope a Portfolio

  1. 1. How to Develop a Portfolio Peter J. Fabri MD, PhD, FACS
  2. 2. With appreciation to Laleh Shahidi PhD
  3. 3. The word “portfolio” often triggers fear and anxiety. Portfolio
  4. 4. What is a portfolio? <ul><li>An organized set of materials involved in or documenting a learning process and providing an opportunity for reflection. </li></ul><ul><li>According to the ACS- </li></ul><ul><ul><li>Portfolio = a record or archive </li></ul></ul><ul><ul><li>Reflection = analysis of practice </li></ul></ul>
  5. 5. Some “Real World” examples <ul><li>Boy Scouts progress folder </li></ul><ul><li>Plastic Surgery board cases </li></ul><ul><li>Military training record </li></ul><ul><li>Numerous examples in academics </li></ul><ul><li>Dossiers in business and industry </li></ul><ul><li>Research portfolios for grad students </li></ul>
  6. 6. How should a portfolio be designed? <ul><li>Form follows function. </li></ul><ul><ul><li>First decide what the portfolio is supposed to do </li></ul></ul><ul><ul><li>Then decide how the portfolio should achieve this goal </li></ul></ul><ul><ul><ul><li>short term </li></ul></ul></ul><ul><ul><ul><li>long term </li></ul></ul></ul><ul><li>It is unlikely that a “one size fits all” approach will be satisfactory </li></ul>
  7. 7. What should a surgical portfolio accomplish? <ul><li>Serve as a continuous record of the attainment of expertise </li></ul><ul><li>Provide a convenient method for logging cases, outcomes, complications </li></ul><ul><li>Serve as a repository for materials that will be need for recertification (MOC)‏ </li></ul><ul><li>Provide an environment for analysis </li></ul><ul><li>( No, I didn’t use the “R” word- reflection)‏ </li></ul>
  8. 8. In the Words of the ACS <ul><li>Four key components: </li></ul><ul><ul><li>evidence of professional standing, </li></ul></ul><ul><ul><li>commitment to lifelong learning, </li></ul></ul><ul><ul><li>cognitive expertise, </li></ul></ul><ul><ul><li>evaluation of performance in practice. </li></ul></ul><ul><li>Caveats: </li></ul><ul><ul><li>surgeon driven </li></ul></ul><ul><ul><li>adds value to practice </li></ul></ul><ul><ul><li>replaces other regulatory measures </li></ul></ul>
  9. 9. “ Ideal” Structure of a Portfolio? <ul><li>Two parts, one for documentation, one for individual use. </li></ul><ul><ul><li>documentation component </li></ul></ul><ul><ul><ul><li>defined categories </li></ul></ul></ul><ul><ul><ul><li>drag and drop simplicity (with “translator)‏ </li></ul></ul></ul><ul><ul><ul><li>maps directly to relicensure and recertification </li></ul></ul></ul><ul><ul><li>personal use component </li></ul></ul><ul><ul><ul><li>user defined categories </li></ul></ul></ul><ul><ul><ul><li>interactive </li></ul></ul></ul><ul><ul><ul><li>easy to use </li></ul></ul></ul>
  10. 10. What do you mean by a “translator” <ul><li>Built in software that automatically translates an electronic file into Word, pdf, Excel, or html. </li></ul><ul><li>Allows the user to select any type of electronic information and have it converted into a standard format (scanned documents, electronic files, newly created documents, internet materials (searches, html, etc)‏ </li></ul><ul><li>ICD-9 codes, CPM codes and MeSH headings will be added as indicated </li></ul>
  11. 11. How will the surgeon use the portfolio? <ul><li>Surgeon will enter information EXACTLY as it will later be needed </li></ul><ul><ul><li>eliminates need to enter information at a later date </li></ul></ul><ul><li>Surgeon will drag and drop materials into appropriate repository bins as the materials are available. </li></ul><ul><li>Surgeon will later select materials to be transferred electronically into the MOC packet </li></ul><ul><li>User-defined environment: Active Learning Site with links, search engines, full text library, places to store articles, ACS Web Portal, other ACS sites </li></ul>
  12. 12. What Will the Surgical Portfolio Include? <ul><li>Degrees, Licenses, Board Certification </li></ul><ul><li>CME certificates and documentation </li></ul><ul><li>Surgical case logs </li></ul><ul><li>Complication report and analysis </li></ul><ul><li>Provider specific practice data </li></ul><ul><li>“ Gap Analysis” </li></ul><ul><li>Evaluations and recommendations </li></ul><ul><li>Core competency assessment </li></ul>
  13. 13. Who Will Control the Portfolio? <ul><li>The surgeon </li></ul><ul><ul><li>The surgeon will have full control over what material is placed in the portfolio </li></ul></ul><ul><ul><li>(although the Board may dictate what should be there, the surgeon will be in charge of what actually goes in)‏ </li></ul></ul><ul><ul><li>The surgeon will have full control over what is transferred into the Board MOC application package. </li></ul></ul>
  14. 14. Pros and Cons <ul><li>Pros </li></ul><ul><ul><li>fully under the control of the surgeon </li></ul></ul><ul><ul><li>easy drag and drop technology </li></ul></ul><ul><ul><li>links to all likely resources </li></ul></ul><ul><ul><li>conforms to MOC methodology </li></ul></ul><ul><ul><li>facilitates biannual license renewal </li></ul></ul><ul><li>Cons </li></ul><ul><ul><li>surgeon will have to do a little computer work </li></ul></ul>
  15. 15. Surgeon's Portfolio Template Toolbar Portfolio Project
  16. 16. Collecting and Gathering Information Populate the Template Toolbar Portfolio Project
  17. 17. Desktop: Drag, Convert, Drop Add Content from Desktop Toolbar Portfolio Project
  18. 18. Preview: Operative Report Preview Documents Toolbar Portfolio Project
  19. 19. Preview: CME Certificate Toolbar Portfolio Project
  20. 20. E-Mail: Drag, Convert, Drop Add Content from Email Toolbar Portfolio Project
  21. 21. Internet: Drag, Convert, Drop Add Content From Internet Add Content from Internet Toolbar Portfolio Project
  22. 22. Authoring: Create, Edit, Preview Customize Template Modify Documents Toolbar Portfolio Project
  23. 23. Add a Tag: Manual or MeSH Identify Topic, Author, and Other Attributes MeSH Library Toolbar Portfolio Project
  24. 24. Search Search the Repository for Clinical Cases Toolbar Portfolio Project
  25. 25. Search Results Preview Other Reported Patient Scenarios Password Protected Toolbar Portfolio Project
  26. 26. Discussion - WIKI Build a Community Toolbar Portfolio Project