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A personal tour around library 
image projects 
Tony Pilmer 
Chair, LSG South
Introduction 
 Images as engagement. 
 Harnessing the crowd. 
 Collecting today’s images. 
 Images for profit. 
 Digitising for preservation. 
 Top tips from image projects.
Images as engagement - 
Spot the difference
Images as engagement - 
Spot the difference – 12+
Images as engagement - 
Spot the difference staff Christmas quiz
Images as engagement - 
Older images in context 
Heritage Open Days 
Kingston upon 
Thames
Images as engagement - 
Older images in context 
Heritage Open Days 
Kingston upon 
Thames
Images as engagement - 
Older images in context 
Solihull Libraries
Images as engagement - 
Older images in context 
Solihull Libraries 
Solihull Libraries
Images as engagement - 
Forgotten photos
Images as engagement 
getting people talking 
Slough Libraries
Images as engagement 
getting people talking 
Slough Libraries
Images as engagement 
getting people talking 
Our Oxhey/ Herts Libraries
Images as engagement 
getting people talking online p.1 
Our Oxhey/ Herts Libraries
Images as engagement 
getting people talking online p.2 
Our Oxhey/ Herts Libraries
Images as engagement 
getting people talking online p.3 
Our Oxhey/ Herts Libraries
Harnessing the crowd – 
Crowd sourcing
Collecting images 
Collecting known Slough 
Slough Libraries
Collecting images 
Collecting the unknown: Secret Slough 
Children’s project: Slough Libraries
Collecting images 
Collecting the unknown: Secret Slough
Collecting images 
Collecting the unknown: Surveys 
Slough Libraries
Images for profit? 
West Sussex Past
Images for profit?
Images for profit?
Images for profit?
Digitising for conservation – 
35mm slides 
Herts Archive & Local Studies
Digitising for conservation – 
35mm slides
Digitisation to highlight your 
organisation’s heritage 
Turn the page books from Institute of Mechanical Engineering
Digitisation to highlight your 
organisation’s heritage 
RUSI Library of Military History
Top tips from library projects – IT 
 Corporate IT - Enthusiastic IT v unenthusiastic IT. 
 Digital storage. 
 Can volunteers use corporate networks and 
computers? 
 Advantages using outside IT systems & 
companies. 
 Free v paid for systems – or both? 
 Be very clear on an IT spec from the outset. 
 Test your product – watch users accessing your 
project – it can be cheap to make tweaks which 
make an amazing difference.
Top tips from library projects – IT 
History 
Pin
Top tips from library projects – IT 
A good 
advanced 
search 
page.
Top tips from library projects – IT 
Use the 
system 
you have
Top tips from library projects – IT 
A good 
advanced 
search 
page.
Top tips from library projects – 
Copyright 
 Donation conditions? 
 Is it published? 
 Risk management.
Top tips from library projects – 
Copyright 
New rules on conservation digitisation. 
 I am a librarian/archivist/curator, what am I allowed to do now? 
 You can copy works for archiving and preservation reasons if they are part of a 
permanent collection and it is not reasonably practicable to purchase a replacement. 
 What types of work can I copy for preservation? 
 You will now be able to preserve films, broadcasts, sound recordings and artistic works 
(including photographs), as well as literary, dramatic and musical works. 
 How many copies can I make? 
 The work can be copied as many times as necessary for the work to be preserved. 
 Can I copy (for archiving / preservation purposes) any work held by the 
library/archive/museum/gallery? 
 No. This exception will only apply to material held in the permanent collection of an 
institution that is not available for loan to the public 
From Intellectual Property Office, Exceptions to copyright: Libraries, archives and museums, 2014 p.4
Top tips from library projects – 
Practicalities 
 Make sure that physical items are 
put back properly. 
 Each item numbered on item and 
catalogue record. 
 Each time a photo is scanned it 
risks the stability of the chemicals 
on the photograph – get it right first 
time.
Top tips from library projects – 
Volunteers 
 “Good - The luck of having an amazing volunteer”. 
 Monitor and enforce cataloguing guidelines and house 
style. How much detail should be captured? 
 Subject terms – can use a few but not a thesaurus. 
 “I would also ensure that where volunteers are 
organising exhibitions, they have a group leader to 
coordinate delivery.” 
 Love your volunteers….. “volunteers – they were 
brilliant. I think the team worked really well because 
we involved them in all aspects of the project and 
showed that we valued their feedback.” 
 Volunteers as ambassadors… “sense of ownership and 
pride in the project.”
Top tips from library projects – 
stakeholders 
 Our communications strategy – press, Facebook, Twitter, mail shots, 
promotion via stakeholder meetings, websites and newsletters, sent 
material to tourist attractions, churches, resident groups, schools and 
supermarkets – they then did a lot of word of mouth publicity for us. 
 Working with stakeholders – we had support and consultation rather 
than a formal partnership but they all said that the project had 
brought them closer together and helped them to consider other ways 
of working together. All the organisations involved said that they 
would be happy to work with us again. We have now agreed to have 
an annual Discovery Day as our project Days went so well. 
 The relationship we built with the schools also worked really well – 
teachers appreciated that we asked them what they wanted, rather 
than just giving them what we thought they wanted. We deliberately 
avoided having lots of meetings, as they are already overloaded and 
asked them in when we had draft materials available. We sought their 
feedback at all stages and they could also see that we had acted on 
their suggestions / recommendations – this meant that they got tailor 
made resources that really matched their needs.
Conclusion 
 Be clear on what you want to 
achieve with your project. 
 Don’t just focus on digitisation 
projects. 
 IT challenges. 
 New digitisation for conservation 
rules.

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A tour around library image projects

  • 1. A personal tour around library image projects Tony Pilmer Chair, LSG South
  • 2. Introduction  Images as engagement.  Harnessing the crowd.  Collecting today’s images.  Images for profit.  Digitising for preservation.  Top tips from image projects.
  • 3. Images as engagement - Spot the difference
  • 4. Images as engagement - Spot the difference – 12+
  • 5. Images as engagement - Spot the difference staff Christmas quiz
  • 6. Images as engagement - Older images in context Heritage Open Days Kingston upon Thames
  • 7. Images as engagement - Older images in context Heritage Open Days Kingston upon Thames
  • 8. Images as engagement - Older images in context Solihull Libraries
  • 9. Images as engagement - Older images in context Solihull Libraries Solihull Libraries
  • 10. Images as engagement - Forgotten photos
  • 11. Images as engagement getting people talking Slough Libraries
  • 12. Images as engagement getting people talking Slough Libraries
  • 13. Images as engagement getting people talking Our Oxhey/ Herts Libraries
  • 14. Images as engagement getting people talking online p.1 Our Oxhey/ Herts Libraries
  • 15. Images as engagement getting people talking online p.2 Our Oxhey/ Herts Libraries
  • 16. Images as engagement getting people talking online p.3 Our Oxhey/ Herts Libraries
  • 17. Harnessing the crowd – Crowd sourcing
  • 18. Collecting images Collecting known Slough Slough Libraries
  • 19. Collecting images Collecting the unknown: Secret Slough Children’s project: Slough Libraries
  • 20. Collecting images Collecting the unknown: Secret Slough
  • 21. Collecting images Collecting the unknown: Surveys Slough Libraries
  • 22. Images for profit? West Sussex Past
  • 26. Digitising for conservation – 35mm slides Herts Archive & Local Studies
  • 27. Digitising for conservation – 35mm slides
  • 28. Digitisation to highlight your organisation’s heritage Turn the page books from Institute of Mechanical Engineering
  • 29. Digitisation to highlight your organisation’s heritage RUSI Library of Military History
  • 30. Top tips from library projects – IT  Corporate IT - Enthusiastic IT v unenthusiastic IT.  Digital storage.  Can volunteers use corporate networks and computers?  Advantages using outside IT systems & companies.  Free v paid for systems – or both?  Be very clear on an IT spec from the outset.  Test your product – watch users accessing your project – it can be cheap to make tweaks which make an amazing difference.
  • 31. Top tips from library projects – IT History Pin
  • 32. Top tips from library projects – IT A good advanced search page.
  • 33. Top tips from library projects – IT Use the system you have
  • 34. Top tips from library projects – IT A good advanced search page.
  • 35. Top tips from library projects – Copyright  Donation conditions?  Is it published?  Risk management.
  • 36. Top tips from library projects – Copyright New rules on conservation digitisation.  I am a librarian/archivist/curator, what am I allowed to do now?  You can copy works for archiving and preservation reasons if they are part of a permanent collection and it is not reasonably practicable to purchase a replacement.  What types of work can I copy for preservation?  You will now be able to preserve films, broadcasts, sound recordings and artistic works (including photographs), as well as literary, dramatic and musical works.  How many copies can I make?  The work can be copied as many times as necessary for the work to be preserved.  Can I copy (for archiving / preservation purposes) any work held by the library/archive/museum/gallery?  No. This exception will only apply to material held in the permanent collection of an institution that is not available for loan to the public From Intellectual Property Office, Exceptions to copyright: Libraries, archives and museums, 2014 p.4
  • 37. Top tips from library projects – Practicalities  Make sure that physical items are put back properly.  Each item numbered on item and catalogue record.  Each time a photo is scanned it risks the stability of the chemicals on the photograph – get it right first time.
  • 38. Top tips from library projects – Volunteers  “Good - The luck of having an amazing volunteer”.  Monitor and enforce cataloguing guidelines and house style. How much detail should be captured?  Subject terms – can use a few but not a thesaurus.  “I would also ensure that where volunteers are organising exhibitions, they have a group leader to coordinate delivery.”  Love your volunteers….. “volunteers – they were brilliant. I think the team worked really well because we involved them in all aspects of the project and showed that we valued their feedback.”  Volunteers as ambassadors… “sense of ownership and pride in the project.”
  • 39. Top tips from library projects – stakeholders  Our communications strategy – press, Facebook, Twitter, mail shots, promotion via stakeholder meetings, websites and newsletters, sent material to tourist attractions, churches, resident groups, schools and supermarkets – they then did a lot of word of mouth publicity for us.  Working with stakeholders – we had support and consultation rather than a formal partnership but they all said that the project had brought them closer together and helped them to consider other ways of working together. All the organisations involved said that they would be happy to work with us again. We have now agreed to have an annual Discovery Day as our project Days went so well.  The relationship we built with the schools also worked really well – teachers appreciated that we asked them what they wanted, rather than just giving them what we thought they wanted. We deliberately avoided having lots of meetings, as they are already overloaded and asked them in when we had draft materials available. We sought their feedback at all stages and they could also see that we had acted on their suggestions / recommendations – this meant that they got tailor made resources that really matched their needs.
  • 40. Conclusion  Be clear on what you want to achieve with your project.  Don’t just focus on digitisation projects.  IT challenges.  New digitisation for conservation rules.